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facilities manager

2 months ago

Portland, United States CLACKAMAS COUNTY CHILDRENS COMMISSION Full time
Job Description

FACILITIES MANAGER

GENERAL OBJECTIVE: To coordinate and manage day-to-day facilities functions including construction and renovation projects, repairs, replacements, inspections, movement of furniture and supplies, landscaping, etc. while following all safety protocols.

ESSENTIAL FUNCTIONS:

  • Manage, train, supervise, coach, and evaluate the performance of two full-time Facilities/Maintenance staff.
  • Assess facility needs: evaluate and prioritize maintenance requests to determine assignments/scheduling and determine when projects should be contracted out.
  • Create maintenance schedule and coordinate facility repairs.
  • Coordinate and complete internal work order requests; coordinate and complete annual facilities preventative projects (i.e. floor cleaning; wood staining).
  • Use internal work order system to receive, prioritize, assign, track work requests.
  • Report open workorders, closed workorders, outliers and trends to Operations Director.
  • Coordinate and complete assigned construction and renovation projects, repairs, or replacements to include, but not limited to, framing, drywall, painting, replacing plumbing fixtures, electrical fixtures, etc.
  • Prepare and coordinate job bids, repair costs, and estimates.
  • Organize and maintain appropriate documentation for all facilities and maintenance jobs, projects, and equipment.
  • Coordinate and perform routine emergency repairs and maintenance at all sites as needed.
  • Monitor and evaluate the quality and completion of jobs.
  • Coordinate and complete the moving of classroom/office furniture and supplies within and between centers to support staff changes, remodels, and program expansion/changes.
  • Perform routine inspections/monitoring of assigned facilities as scheduled; conduct facility inspections/assessments for potential new buildings.
  • Collaborate with employees, vendors, contractors, and community partners on projects related to facilities and maintenance.
  • Demonstrate current health and safety practices during all projects and work-related tasks.
  • Coordinate and update agency's pest control management policy.
  • Coordinate, perform, and document maintenance for agency-owned vehicles.
  • Obtain and maintain a small water systems license to properly monitor water systems at agency-owned centers.
  • Assist in ensuring the proper operation of security systems at agency-owned centers. Act as the primary point of contact with the alarm monitoring company to respond to any security issues at centers.
  • Create and implement a system to ensure agency vehicles are properly maintained and ready for staff use.

ADDITIONAL EXPECTATIONS:
Program Participation and Team Member:

  • Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings
  • Be a respectful, cooperative, and reliable team member and participant in program activities
  • Project a professional work image, both in dress and manner
  • Be familiar with, and adhere to, position-related policies and procedures as well as the program's overarching objectives
  • Follow Agency policy/procedures for reporting and documenting suspected child abuse and/or neglect

Code of Conduct:

Perform all work in compliance with the Clackamas County Children's Commission Code of Conduct.

Confidentiality:

Respect and maintain the confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate.

Training:

In consultation with your supervisor, develop professional work goals and a training plan. Participate in training as requested.

Requirements:
JOB QUALIFICATIONS:

Education and Experience:

High school diploma or GED; Associate's Degree in business or related field preferred.

One year of supervisory experience.

One year of experience directing, scheduling, and evaluating facilities/maintenance activities.

Two years of experience in repair and maintenance of equipment, furniture, fixtures, facilities systems, grounds, and structures.

Skills and Abilities:

Strong knowledge and skills in repair and maintenance of equipment, plumbing, electrical, furniture, fixtures, appliances, facilities systems, ground, and structure, and use of tools common to the trade.

Ability to effectively and appropriately communicate with co-workers, vendors, clients, and the general public.

Ability to operate a computer for data entry, information retrieval, and timekeeping.

Ability to positively interact with families of various culture, family structure, gender, age, sexuality, ability, religion, and socio-economic backgrounds.

Ability to safely operate agency vehicles.

Ability to produce a satisfactory driving record for the previous three years that is acceptable to the agency's insurance company.

Ability to possess and maintain a valid driver's license and insured vehicle available for use on the job (or have alternative transportation).

Ability to possess and maintain compliance with State of Oregon Criminal Background Registry.

Ability to possess and maintain current Pediatric First Aid/CPR/AED certification.

Physical Requirements:

Ability to pass a pre-employment physical which will test for:

Ability to, without assistance, consistently lift, push, pull, or carry up to 50 pounds; frequently move items up to 75 pounds.

Ability to, with assistance, occasionally move items 75 – 100 pounds; seldom move items over 100 pounds.

Ability to crouch, bend, kneel, sit, stand, twist, and reach.

This position entails:

Movement throughout multiple work locations in different buildings. Will need to travel to a city or town other than assigned work location.

Stand or sit at a workstation frequently during each shift.

Regular crouching, bending, kneeling, standing, twisting, reaching, climbing, work from ladders at various heights, and operate a variety of hand and power tools. Occasionally work in confined spaces or under adverse conditions and complete work under pressure to meet critical time frames.

Push or pull a cart or hand truck.

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