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Office Assistant

3 months ago

Ventura, California, United States Seasons Catering Full time

Job Title: Office Assistant at Seasons Catering

Job Type: Part-time, 30 hours per week
Schedule: Monday-Friday, 8:30-2:30
Pay: Between $18-21/hour, based on experience
Experience: Minimum 1 year in an office setting

JOB SUMMARY: The Office Assistant role, reporting to the Operations Manager, plays a crucial part in the smooth functioning of our office by handling administrative tasks. This includes answering calls, managing schedules, organizing correspondence, and conducting general clerical duties like filing, data entry, and maintaining office order. Collaboration with team members, preparing reports, and overseeing inventory are also key responsibilities. Effective communication, attention to detail, software proficiency, and multitasking abilities are essential. The ideal candidate is structured, dependable, and can work independently or in a team.

KEY RESPONSIBILITIES:

  • Greet and assist visitors
  • Check phone messages daily
  • Manage mail, packages, and deliveries
  • Answer and direct calls appropriately
  • Respond promptly to queries
  • Collect info for data entry
  • Coordinate with event and sales teams
  • Support AR tasks and payment recording
  • Schedule meetings and send invitations
  • Procure vendors and venues
  • Handle social media engagement
  • Maintain documents and files
  • Review and update office procedures
  • Manage office supplies
  • Assist with IT and software tasks
  • Run errands and upkeep common areas

REQUIRED SKILLS:
  • Highly organized and adaptable
  • Strong communication and customer service skills
  • Efficient and quick
  • Skilled in multitasking
  • Proficient in Google Suite

PREFERRED SKILLS:
  • Familiarity with Total Party Planner

ADDITIONAL REQUIREMENTS:
  • Submit proof of identity and work authorization
  • Insurance clearance for driving company vehicles


Seasons Catering is an equal opportunity employer that values qualifications over any discriminatory factors. Employees can be terminated by either party at any time as per applicable laws.

Compensation: $18-21 per hour