Staffing Office Administrative Assistant

4 weeks ago

Baltimore Maryland, United States Mercy Medical Center Full time

Overview:
Mercy Medical Center, recognized by Newsweek as one of America's Most Trustworthy Companies and America's Greatest Workplaces for Women in 2023, is hiring a Staffing Office Administrative Assistant Come join our family of dedicated medical professionals Military veterans are also encouraged to apply

Mercy's Staffing Office Administrative Assistant benefits:
Paid time off (PTO) & company paid holidays

Tuition reimbursement

403(B) retirement plan with generous company match and "catch up" provision

Mercy's Rewards & Recognition Program rewarding employees for going above and beyond in living Mercy's Mission and Values

Competitive health, prescription, vision and dental benefits & wellness credit

Employer paid short & long term disability benefits

Discounts on auto & home insurance and Verizon plans

Pet Wellness coverage, legal assistance and identity protection

Mental Health resources and other employee related wellness opportunities through our Employee Assistance Program

Perks at Work - savings on favorite brands, travel, tickets, dining and more

Responsibilities:


The Staffing Office Administrative Assistant provides administrative services for the staffing office and the nursing management team throughout the nursing division.

Establishes a cooperative working relationship with staff and administration to facilitate timely high quality completion of work. Creates a positive office image by responding professionally to all patients, staff and other customers.

Performs and manages basic office operations working with the staff and nursing management to facilitate the daily flow of the office.

Responsibilities may also include greeting staff and entering schedules in the computer system.

This individual must be able to establish goals, structures and processes necessary to implement the mission and strategic vision of the nursing division.

The ability to effectively communicate thoughts, ideas and facts both verbally and written is also required.

Directly responsible for assisting day to day operations and interactions related to the Sr. Director of Nursing and the Nurse Staffing Office manager.

Serve as a liaison with both internal and external publics using professional correspondence and strong communication skills.


Providing support and assistance for Flex Pool staff scheduling, throughput within patient care services and supporting the Nursing Supervisor by entering changes in the staff scheduling system.


Create, maintain and track filing systems such as employee absenteeism, annual competencies, mandatory requirements and orientation for employees hired through the staffing office.


Sorting, opening and distributing daily mail; Answering the telephone in a prompt and courteous manners; Assisting with distribution and logging of equipment such as PCDs, Voyce Tablets or Rover devices.

Maintaining open lines of communication throughout the organization.


Communicate with the Help desk and Facilities Departments regarding IT or environmental repairs needed throughout the nursing division especially in regards to regulatory and safety concerns.


Able to analyze data and able to work independently to address specific tasks and requests as needed by the nursing management team.

Able to prioritize ongoing and new projects, as well as explore other options through information gathering.

Performs other duties as assigned.

Qualifications:

Education and Work Experience:
High School Diploma or GED

Must possess a minimum of 2 years experience as an administrative assistant or comparable qualifications

Knowledge, Skills and Abilities:
Computer proficiency and technical aptitude with the ability to utilize one or more of the following:Microsoft Word, Power Point, Excel

Microsoft Outlook

Meditech (if applicable to position)

Epic (if applicable to position)

Performance Manager/NetLearning

Must be able to read, write, and speak the English language in an understandable manner.

Must be able to work independently and possess the ability to make independent decisions when circumstances warrant

such action.

Must possess the ability to effectively communicate and deal tactfully with other personnel, visitors, patients, physicians,

customers, and the general public.

Must be flexible, have personal integrity, and the ability to function effectively as a team with other employees.

Must be able to follow written and oral instructions.

EEO Statement:
Mercy Health Services is sponsored by the Sisters of Mercy.

We are an Equal Opportunity Employer (EEO) recruiting talent for Mercy Health Services, which serves the greater Baltimore Metro and surrounding Maryland areas.

  • Staffing Associate

    4 days ago

    Baltimore, United States Swift Staffing Full time

    About the job Staffing Associate (Towson) Staffing Associate needed for our education client in Towson. The Staffing Associate will provide assistance to the HR Supervisor/Analyst in the screening, processing and recruiting of non-certified personnel. One year contract position. The non-negotiable pay rate is $22.50 per hour. Essential Duties: Coordinates...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States Instant Business Office LLC Full time

    Position is for an Executive Assistant and Administrative Assistant with potential to grow. Must exhibit the following qualities: - Positive attitude - Analytical thought process - Professional appearance and conduct - Strong written and verbal communication skills - Very detail-oriented - Motivation to learn new skills Instant Business Office, LLC (dba...

  • Legal Administrative Assistant

    2 months ago

    Baltimore, United States Ultimate Staffing Services Full time

    Ultimate Staffing is hiring for a Legal Administrative Assistant in Baltimore, Maryland! This is a full time, in-person, direct hire position with a stable, well-established law firm that handles trust and estate planning. Apply today to be considere Administrative Assistant, Legal, Administrative, Staffing, Assistant

  • Administrative Assistant

    1 month ago

    Maryland, United States Cabling Solutions, Inc Full time

    Administrative Assistant Job SummaryWe are seeking an organized and proactive Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you...

  • Front Desk Receptionist/administrative Assistant

    1 month ago

    Baltimore, United States Instant Business Office LLC Full time

    Position is for an Executive Assistant and Administrative Assistant with potential to grow. Must exhibit the following qualities: - Positive attitude - Analytical thought process - Professional appearance and conduct - Strong written and verbal communication skills - Very detail-oriented - Motivation to learn new skills Instant Business Office, LLC (dba...

  • Legal Administrative Assistant

    1 month ago

    Baltimore, United States Kelly Services, Inc. Full time

    #x 9; These positions will require candidates to perform basic office responsibilities such as filing, scanning, copying, meeting with clients, answering phones and handling intakes in addition to other duties 9395939 Administrative Assistant, Legal, Administrative, Assistant, Staffing

  • Office Administrator

    1 month ago

    Baltimore, United States Ayers Saint Gross Full time

    Job Type Full-time Description About Ayers Saint Gross Ayers Saint Gross is an internationally recognized design firm with expertise in architecture, planning, landscape architecture, graphic design, interior architecture, and space analytics. Since our founding in 1912, we have built a reputation for designing environments of enduring value. The focus of...

  • Office Administrator

    1 month ago

    Maryland Heights, United States Incentive Concepts LLC Full time

    Job DescriptionJob DescriptionIncentive Concepts provides name brand merchandise for corporate gifting & rewards. Learn more at IncentiveConcepts.com.OFFICE ADMINISTRATORFULL TIME | IN-PERSON | 40 HOURS A WEEK | MONDAY - FRIDAY | 8AM - 4:30PMMAJOR ROLES: Greet & Assist Visitors Answer & Redirect Phone Calls & Emails Maintain & Stock Common Areas Warehouse...

  • Administrative Assistant

    1 month ago

    Baltimore, United States Kennedy Services Full time

    Job DescriptionJob DescriptionAdministrative Assistants (AA) ensure that the eligibility determination process is conducted in a smooth, timely, and systematic manner. AAs greet applicants when they arrive for their appointment, review their application for completion, assist applicants with missing information, and get the applicant into the queue when the...

  • administrator i

    1 month ago

    Baltimore, Maryland, United States State of Maryland - DPSCS OSEC Administrative Services Full time

    Introduction\r GRADE16 \r LOCATION OF POSITIONOffice of the Secretary-Office of Data, Policy and Grants\r6776 Reisterstown Road, Suite 304\rBaltimore, Maryland 21215�\r Main Purpose of JobWithin the Office of Data, Policy, and Grants, a Policy Support Specialist is one of three specialized levels of policy work. An individual in the position serves as a...

  • Litigation Administrative Assistant

    3 weeks ago

    Baltimore, United States Complete Staffing Solutions Full time

    Overview:The Baltimore office of an AmLaw 100 law firm seeks a Litigation Administrative Assistant that has experience supporting Litigation Attorneys to provide an elevated level of administrative support and assistance to a busy team of legal professionals. This position requires a proactive administrative professional with a “can do attitude” who is...

  • Litigation Administrative Assistant

    4 weeks ago

    Baltimore, United States Complete Staffing Solutions Full time

    Overview:The Baltimore office of an AmLaw 100 law firm seeks a Litigation Administrative Assistant that has experience supporting Litigation Attorneys to provide an elevated level of administrative support and assistance to a busy team of legal professionals. This position requires a proactive administrative professional with a “can do attitude” who is...

  • Office Administrator

    4 weeks ago

    Maryland Heights, United States Incentive Concepts LLC Full time

    Incentive Concepts provides name brand merchandise for corporate gifting & rewards. Learn more at IncentiveConcepts.OFFICE ADMINISTRATORFULL TIME | IN-PERSON | 40 HOURS A WEEK | MONDAY - FRIDAY | 8AM - 4:30PMMAJOR ROLES: Greet & Assist Visitors Answer & Redirect Phone Calls & Emails Maintain & Stock Common Areas Warehouse Support: BOLs, Freight Quotes, &...

  • Office Administrator

    1 month ago

    Baltimore, United States Free Baltimore Full time

    Job DescriptionJob DescriptionSalary: 17.00Summary:We are seeking a highly organized and experienced Office Administrator to provide dynamic support to our Behavioral Health program. This critical role combines marketing and communications expertise with strong office management and supervisory skills. You will be the right hand to our program leadership,...

  • Administrative Officer Iii

    2 weeks ago

    Baltimore, United States State of Maryland Full time

    **Introduction**: **GRADE**: 15 **LOCATION OF POSITION**: MDH - Office of Medicaid Provider Services 201 W. Preston Street Baltimore, MD 21201 **Main Purpose of Job**: The main purpose of this position is to function as an Administrative Assistant to the Director of the Office of Medicaid Provider Services (OMPS). This position provides administrative...

  • Administrative Officer Iii

    4 weeks ago

    Baltimore, United States State of Maryland Full time

    **Introduction**: **GRADE**: 15 **LOCATION OF POSITION**: 301 W. Preston Street Baltimore, MD 21201 **POSITION DUTIES**: This position is responsible for serving as the primary on-site office contact for the Office of the Statewide EEO Coordinator to provide administrative support such as greeting customers, answering telephones, checking mail, filing,...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States Alpha Phi Alpha Fraternity, Inc. Full time

    **Job Title: Administrative Assistant** **Location: Baltimore, MD** **Status: Full-time/Salaried** **Salary: Commensurate with Experience** **Job Category: Operational Support 2** **Reports to: Executive Assistant** **Position Overview**: The Fraternity’s General Office is in Baltimore, Maryland and has responsibility for managing the daily...

  • Office Administrator

    4 weeks ago

    Baltimore, United States Burdette, Koehler, Murphy & Associates Full time

    Burdette, Koehler, Murphy and Associates, Inc., a consulting engineering firm, is a privately held company that was started in 1968. BKM specializes in providing design and engineering services for all aspects of building and utility infrastructure construction, including mechanical, electrical, and HVAC. BKM is an innovative engineering firm specializing...

  • Office Administrator

    1 month ago

    Maryland Line, United States Caliber Collision Centers Full time

    Service Center Sunderland JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and...

  • HR Analyst, Staffing

    7 days ago

    Baltimore, United States Blackfox Inc Full time

    Job Description Job Description Location: Towson, Maryland Schedule: Full-time, 5 days in-office (8:30 AM - 4:45 PM), 37.5 hours per week Position Overview: As an HR Analyst in Staffing, you will be a key contributor to our talent acquisition and management efforts. You will collaborate with school leaders and hiring managers to recruit top talent, ensure...