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School Secretary I, 12 Months

3 months ago

Bradenton, Florida, United States School District of Manatee County Full time

THE SCHOOL BOARD OF MANATEE COUNTY

Local Title:
SECRETARY I, SCHOOL (12 MONTH)

State Title:
Secretary, School

JOB DESCRIPTION

JOB GOAL:


To perform the duties and functions of the position so that the effectiveness and efficiency of the office is maintained.


QUALIFICATIONS:

  • High School diploma or equivalent.
  • Minimum of one (1) year of successful clerical experience.
  • Satisfactorily complete skills test.

KNOWLEDGE, SKILLS AND ABILITIES:

REPORTS TO:
Principal/Supervisor

SUPERVISES:
N/A

PERFORMANCE RESPONSIBILITIES:

  • Compile and type school material from copy, rough draft, or general instructions.
  • Type and process student registration, absentee lists, tardy slips, etc.
  • Type letters and other routine correspondence based on information from records and files.
  • Prepare reports, narratives, and statistical tabulations.
  • Operate office copy machines.
  • Process purchase and work orders.
  • Register and withdraw students.
  • Process documents requiring various procedural knowledge.
  • Maintain files.
  • Review documents for sufficiency, obtain necessary signatures and route appropriately, maintaining followup.
  • Perform receptionist duties.
  • Serve as guidance secretary or secretary in a school department, arranging appointments, taking calls, answering inquiries and composing routine correspondence independently, if required.
  • Receive, deposit and disburse school monies.
  • Maintain internal accounts and prepare financial reports.
  • Maintain attendance reports and prepare related reports as required.
  • Keep time records and prepare payrolls.
  • Prepare requisitions for supplies and equipment.
  • Maintain property records as required.
  • Perform computer data entry, word processing, database and other software as required.
  • Ensure adherence to good safety standards.
  • Maintain confidentiality regarding school/workplace matters.
  • Meet and deal effectively with the general public, staff members, students, administrators and other contact persons using tack and good judgment.
  • Exhibit interpersonal skills to work as an effective team member.
  • Model and maintain high ethical standards.
  • Represent the district and school in a positive and professional manner.
  • Demonstrate initiative in the performance of assigned responsibilities.
  • Respond to inquiries and concerns in a timely manner.
  • Communicate effectively with students, parents, staff, administration and vendors.
  • Keep supervisor informed of potential problems or unusual events.
  • Follow federal and state laws as well as School Board policies, rules and regulations.
  • Demonstrate support for the school district and its goals and objectives.
  • Prepare all required reports and maintain all appropriate records.
  • Maintain expertise in assigned area to fulfill project goals and objectives.
  • Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
  • Review current developments, literature and technical sources of information related to job responsibility.
  • Perform other tasks consistent with the goals and objectives of this position.

PHYSICAL REQUIREMENTS:

Light Work:

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.


TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

Board approved: 7/25/2002

Revised: 05/22/2018

SALARY SCHEDULE:

SUPPORT

PAY GRADE:
26

SHORT TITLE:
SCA049, SCA071

STATE JOB CODE:
73091

Pay Scale:

Approved Budgeted Hourly
:
$ $16.59

Other Information:

**This position is in the Adult Education Department at MTC.