Administrative Assistant

1 week ago


Philadelphia, Pennsylvania, United States FreezPak Logistics Full time

Position Title:
Warehouse Administrator FLSA Status: Exempt

Reports to:
General /

Sales Managers Department:
______

Position Summary

Responsible for all HR activities. Provide assistance and follow-up on company policies, procedures and documentation. Coordinate the resolution of specific policy-related and procedural problems and inquiries. Ensure company receivables / payable procedures conform to company policies.

Primary Tasks & Responsibilities

  • Accounts Payable
  • Accounts Receivable
  • Enter cash
  • Monitor aging
  • Make collection calls
  • Processing claims, contacting customer/assign claim #/approved by General Manager
  • Manual checks (petty cash checks)
  • Maintaining employee files, attendance records
Weekly Job functions

  • Payroll for approximately 75 employees
Other job functions

  • Typing memos and/or letter for the General Manager, Shipping, Receiving and Maintenance
  • Liaison with Worker's comp carrier for injuries at facility
  • Prepare and circulate accident reports to proper parties
  • Maintain all health insurance enrollment/terminations
  • Assist employees with basic insurance claim issues
  • Monitor changes to 401(k) elections and change in payroll accordingly
  • Understand and follow all food safety procedures and policy
  • Process background checks on new hires
  • Send COBRA notifications/handle all termination activities for terminating staff
  • Letters to customer / vendor
  • Monitor and schedule employee benefits such as sick, vacation, etc.
  • OSHAaccident reports/OSHA 300 and 300A forms
  • Rate increase forms
  • Manual miscellaneous billing (intercompany)
  • Purchase order
  • Match all payable to PO's and reviewing before General Manager signs off
  • Review any remaining PO's at end of month and inform General Manager
  • Monitor and refill postage machine
  • Fill in for the office manager in an absence or vacation if necessary
  • Conduct orientations, which include having a full understand of all corporate policies in employee handbook, and having the ability to summarize and communicate them to new staff
  • Review new hire package with all new staff which includes:


Proper ID/I-
  • W-
  • Personal new hire record form
  • Employee handbook
  • Substance test consent form
Other task as needed.

Software and programs that are used

  • SBT
  • Etime/ADP
  • Preferred Online
  • Dock surfer
  • Microsoft word
  • Microsoft excel
  • Microsoft outlook
  • Delfour
  • Extremely high organization skills & ability to multitask/prioritize
  • Willingness to carry out procedures EXACTLY as directed
  • High level of attention to detail Knowledge & Skill Requirements
  • High School Diploma or equivalent
  • Basic reading, writing and arithmetic skills required.
  • Strong sense of urgency and ability to meet deadlines
  • High level of attention to detail
  • Willingness to carry out procedures EXACTLY as directed
  • Extremely high organization skills & ability to multitask/prioritize
  • Knowledge of multiple human resource disciplines. Knowledge of federal and state employment and benefit laws. Strong interpersonal and communication skills. Ability
  • Accounts payable / receivables
  • Collections
  • Professional appearance and providing a positive company image to the public
  • The Warehouse Administrator is responsible for maintaining compliance with GWP's and all other food safety requirements.
  • Follow practices and procedures through a robust Hazard Analysis Critical Control Point System (HACCP)


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