Administrative Assistant
1 week ago
Position Title:
Warehouse Administrator FLSA Status: Exempt
Reports to:
General /
Sales Managers Department:
______
Position Summary
Responsible for all HR activities. Provide assistance and follow-up on company policies, procedures and documentation. Coordinate the resolution of specific policy-related and procedural problems and inquiries. Ensure company receivables / payable procedures conform to company policies.
Primary Tasks & Responsibilities
- Accounts Payable
- Accounts Receivable
- Enter cash
- Monitor aging
- Make collection calls
- Processing claims, contacting customer/assign claim #/approved by General Manager
- Manual checks (petty cash checks)
- Maintaining employee files, attendance records
- Payroll for approximately 75 employees
- Typing memos and/or letter for the General Manager, Shipping, Receiving and Maintenance
- Liaison with Worker's comp carrier for injuries at facility
- Prepare and circulate accident reports to proper parties
- Maintain all health insurance enrollment/terminations
- Assist employees with basic insurance claim issues
- Monitor changes to 401(k) elections and change in payroll accordingly
- Understand and follow all food safety procedures and policy
- Process background checks on new hires
- Send COBRA notifications/handle all termination activities for terminating staff
- Letters to customer / vendor
- Monitor and schedule employee benefits such as sick, vacation, etc.
- OSHAaccident reports/OSHA 300 and 300A forms
- Rate increase forms
- Manual miscellaneous billing (intercompany)
- Purchase order
- Match all payable to PO's and reviewing before General Manager signs off
- Review any remaining PO's at end of month and inform General Manager
- Monitor and refill postage machine
- Fill in for the office manager in an absence or vacation if necessary
- Conduct orientations, which include having a full understand of all corporate policies in employee handbook, and having the ability to summarize and communicate them to new staff
- Review new hire package with all new staff which includes:
Proper ID/I-
- W-
- Personal new hire record form
- Employee handbook
- Substance test consent form
Software and programs that are used
- SBT
- Etime/ADP
- Preferred Online
- Dock surfer
- Microsoft word
- Microsoft excel
- Microsoft outlook
- Delfour
- Extremely high organization skills & ability to multitask/prioritize
- Willingness to carry out procedures EXACTLY as directed
- High level of attention to detail Knowledge & Skill Requirements
- High School Diploma or equivalent
- Basic reading, writing and arithmetic skills required.
- Strong sense of urgency and ability to meet deadlines
- High level of attention to detail
- Willingness to carry out procedures EXACTLY as directed
- Extremely high organization skills & ability to multitask/prioritize
- Knowledge of multiple human resource disciplines. Knowledge of federal and state employment and benefit laws. Strong interpersonal and communication skills. Ability
- Accounts payable / receivables
- Collections
- Professional appearance and providing a positive company image to the public
- The Warehouse Administrator is responsible for maintaining compliance with GWP's and all other food safety requirements.
- Follow practices and procedures through a robust Hazard Analysis Critical Control Point System (HACCP)
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