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Office Assistant

3 months ago

Chicago, Illinois, United States Wintrust Full time
Wintrust is a financial holding company with approximately $50 billion assets under management and traded on the NASDAQ:WTFC. Built on the "HAVE IT ALL" model, Wintrust offers sophisticated technology and resources of a large bank while focusing on providing service-based community banking to each and every customer. Wintrust operates fifteen community bank subsidiaries with over 170 banking locations in the greater Chicago and southern Wisconsin market areas. Additionally, Wintrust operates various non-bank business units including commercial and life insurance premium financing, short-term accounts receivable financing, out-sourced administrative services, mortgage origination and purchase, wealth management services and qualified intermediary services for tax-deferred exchanges.

Why join us?
  • An award-winning culture We are rated a Top Workplace by the Chicago Tribune (past 9 years) and Employee Recommended award by the Globe & Mail (past 6 years)
  • Competitive pay and annual discretionary bonus eligible
  • Comprehensive benefit package including medical, dental, vision, life, a 401k plan with a generous company match and tuition reimbursement to name a few
  • Family-friendly work hours
  • With 175+ community bank locations, we offer opportunities to grow and develop in your career
  • Promote from within culture
Why join this office management team?
  • We are a team-oriented group that provide opportunity for professional growth.
  • Our team is in a unique position that allows us to collaborate with other departments, various lines of business and executive management.
  • We are fortunate to work in a beautiful building located in the heart of the financial district. We are surrounded by architectural detail and murals that represent some form of commercial importance and history.
  • This entry level position, which is 100% in office, offers career growth and advancement.
Position Overview:

In this role, the individual will team up with an experienced Office Manager to oversee daily office operations for the 231 S. LaSalle office, manage administrative tasks and support the smooth functioning of the office, as well as, deliver a first-class experience for staff and clients in a professional environment. This position is 100% in-office. Hours are Monday - Friday from 8am-5pm.

What you will be doing:
  • Front Desk reception duties, including greeting and escorting visitors and vendors
  • Office supply management
  • Submit various invoices for payment
  • Manage mail and packages
  • Calendar management for conference rooms and hotel space
  • Assist bankers in planning small lunches and small events
  • Collaborate with Corporate Security Team, Corporate Real Estate, Information Technology Teams and Marketing Team to support the needs of the office, staff and clients
  • Manage internal webpages
  • Operate audio and video equipment in conference rooms
  • Develop and update office policies and procedures, and ensure they are implemented appropriately
  • Assist bankers with promoting their new business "wins" via internal or external publications
  • Organize the publication of the quarterly internal newsletter to enhance employee engagement
  • Provide other administrative support as necessary
QUALIFICATIONS:
  • High school diploma or GED required
  • 2 years of work experience in an administrative role or being in a professional office setting is required
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Creative writing skills
  • Must be proficient with Microsoft Office (Excel, Powerpoint, Word, etc.)
  • Must be able to lift 20-25 pounds
From our first day in business, Wintrust has been proud to serve a variety of unique communities and people from all walks of life. To be Chicago's Bank, we need to reflect that diversity both in all the communities we serve, the people we employ, the organizations we work with, and our banking and lending practices. Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran or any other characteristic protected by law.

#LI-ONSITE

From our first day in business, Wintrust has been proud to serve a variety of unique communities and people from all walks of life. To be Chicago's Bank and Wisconsin's Bank, we need to reflect that diversity both in all the communities we serve, the people we employ, the organizations we work with, and our banking and lending practices. Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran or any other characteristic protected by law.