Sales & Marketing Administrative Assistant

4 weeks ago

Seal Beach, California, United States Olson Urban Housing Full time

Position Summary:


The Sales & Marketing Administrative Assistant provides support to the Sales & Marketing Department through a variety of related responsibilities.

The position requires an ability to be multi-task oriented, ability to cope under pressure, maintain good judgment, self-sufficient, dependable, eager to learn with a professional, supportive attitude.


Essential Job Functions:

  • Coordinate all sales office logistics such as equipment, office supplies, utilities/internet, computers, phones, collateral, photocopies, model maintenance requests, etc.
  • Keep web content current and accurate on Community and Company websites.
  • Maintain current product and pricing information on the New Home feed & BDX Live for syndication to various websites.
  • Manage marketing cost codes and process all invoices with Accounts Payable and ensure proper coding and prompt and timely payment of our trades, suppliers and consultants. Track marketing spends to ensure they are within budget.
  • Maintain weekly reports with site maps with current sales status, etc.
  • Update community branded flyers, and sales office collateral using Adobe Photoshop, Illustrator or InDesign.
  • Negotiate maintenance contracts necessary for maintaining the model complexes.
  • Coordination of all events including but not limited to, model grand openings, ground breaking/ribbon cutting ceremonies, construction tours, homeowner parties, sales meetings, preview events etc.
  • Responsible for coordinating and overseeing the installation of the sales offices including but not limited to signage, displays, furniture, computers, supplies, office equipment, etc.
  • Maintain schedules and department checklists to meet our opening dates and have the sales office 100% complete at the opening. This can include the assembly and disassembly of furniture and moving some boxes to and from the sales offices.
  • Drive the city permit processing for the sales offices and track progress to ensure we meet our opening schedules.
  • Create signage strategies to drive traffic to all communities and review monthly and make adjustments as necessary. Oversee the development and installation of all signage including but not limited to bootleg signs, human directions and model and community signage.
  • Conduct community visits every month to review the condition of the sales offices and model complexes.
  • Obtain bids, create a budget and coordinate the conversion, furniture removal and shut down of all models and sales offices.
  • Maintain department filing systems (electronic and manual).
  • Continually look for opportunities to improve our department systems, processes, and model/sales office presentation.
  • Act as a liaison to the Sales & Marketing team and other departments.
  • Other duties as identified and assigned by supervisor.

Education and Experience:

  • High school diploma or equivalent
  • One to two years' experience as administrative support staff preferred.

Skills:

  • Knowledge in Adobe Creative suite a plus (InDesign, Photoshop, Illustrator)
  • Excellent verbal and written communication skills required
  • Strong organizational skills and the ability to work in a fastpaced environment while completing assignments in a timely and efficient manner
  • Ability to identify and resolve exceptions and to interpret data
  • Ability to review self's work to ensure accuracy


 Full time position
  • Monday through Friday with some weekend work required

Typical Physical Demands:

  • While performing the duties of this job, the employee is regularly required to sit, use hands to manipulate equipment, and to talk and hear
  • The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, or crouch
  • The employee must occasionally lift and/or move office supplies weighing up to 25 pounds
  • Finger dexterity is required to operate a computer keyboard, telephone and calculator
  • Maintain a professional appearance
  • Must have transportation to all Olson Homes' communities and the Seal Beach office location.
  • If transportation is your own automobile, you must have a valid state approved driver's license and proof of automobile insurance.

Typical Mental demands:

  • Must be able to deal with stressful situations including but not limited to:
  • Deadlines
  • Workload
  • Must be able to communicate, orally and in written form, desired objectives to:
  • Supervisors
  • Customers
  • Consultants
  • Coworkers
  • Other businessrelated professionals
  • Maintain a professional and positive attitude working conditions
  • The noise level in the work environment is usually moderate to high

  • MWR Marketing Technician

    3 weeks ago

    Seal Beach, California, United States Commander, Navy Installations Full time

    Serves as the program's marketing, publicity and commercial sponsorship expert. Provides advice to IPD, program and facility managers regarding most efficient and cost-effective marketing and publicity to meet program goals and objectives. coordinates written and verbal communications for a wide variety of media including military newspapers, MWR magazine,...

  • Marketing Product Manager

    4 weeks ago

    Seal Beach, California, United States Kelly Services, Inc. Full time

    #x 9; Spearhead the execution of marketing initiatives to bolster brand strategy and meet sales targets. Cultivate strategic messaging and oversee its implementation across multiple channels to optimize reach and engagement. Collaborate closely with Product Manager, Marketing, Manager, Pharmaceutical Sales, Product, Digital Content, Business Services,...

  • Marketing Assistant

    4 weeks ago

    Long Beach, California, United States Administrative Control Services Inc Full time

    International Registries, Inc. (IRI) has an opening for a Marketing and Office Assistant in its Long Beach office to support the Marketing Department and Long Beach office.Job Duties & Responsibilities PowerPoint presentations production for all levels of personnel, utilizing company brand standards and approval process, and ensuring content and formatting...

  • Sales Lead

    1 month ago

    Seal Beach, California, United States Chico's FAS, Inc. - Retail Full time

    We are customer obsessed, innovative, and have the best culture in retail.Join our team todayPOSITION OBJECTIVE:The Sales Lead is responsible for supporting Management in in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including great customer experience and...

  • Sales Associate

    1 month ago

    Seal Beach, California, United States Chico's FAS, Inc. - Retail Full time

    We are customer obsessed, innovative, and have the best culture in retail.Join our team todayPOSITION OBJECTIVE:The Sales Associate is responsible for supporting Management in in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including ensuring a great customer...

  • Marketing Assistant

    4 weeks ago

    Newport Beach, California, United States Meier Law Firm Full time

    We're excited to welcome a highly organized and creative Marketing Assistant to our team In this role, you'll be at the heart of our marketing efforts, coordinating workshops, crafting engaging content, managing our social media accounts, updating our website, working with SEO vendors, and planning fantastic events. Your contributions will play a key role in...

  • Marketing Assistant

    4 weeks ago

    Newport Beach, California, United States Meier Law Firm Full time

    We're excited to welcome a highly organized and creative Marketing Assistant to our team In this role, you'll be at the heart of our marketing efforts, coordinating workshops, crafting engaging content, managing our social media accounts, updating our website, working with SEO vendors, and planning fantastic events. Your contributions will play a key role in...

  • Administrative Assistant-Scale Clerk

    4 weeks ago

    Huntington Beach, California, United States LKQ Corporation Full time

    LKQ Corporation East Riverfork Drive [Office Assistant / Receptionist] As an Administrative Assistant at LKQ Corporation, you'll: Provide general administrative assistance for VP, Regional Managers and Sales Manager; Coordinate travel arrangements, including airline tickets, hotel and rental cars for division staff; Prepare correspondence including letters...

  • Administrative Assistant-EK

    4 weeks ago

    Newport Beach, California, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionWe have an amazing IN OFFICE opportunity for an Administrative Assistant for a Commercial Real Estate organization in Newport Beach. We are looking for an Administrative Assistant to handle the administrative functions of our Corporate office in Newport Beach, CA. We are looking for someone who enjoys administrative tasks,...

  • Director Sales

    4 weeks ago

    Redondo Beach, California, United States Aimbridge Hospitality EMEA Full time

    Job Summary:The Director of Sales & Marketing-Full Service has direct oversight of planning and managing the overall sales and marketing for a Full Service hotel. The intention is to achieve optimal occupancy growth in existing accounts and generating new business all to maximize total revenue and meet/exceed hotel profit objectives. This role will oversee...

  • Sales Coordinator

    4 days ago

    Manhattan Beach, California, United States Westdrift Manhattan Beach, Autograph Collection Full time

    JOB SUMMARYProvide administrative support for the Rooms Sales Managers and Catering Sales Managers.ESSENTIAL JOB FUNCTIONS This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7...

  • Marketing Associate

    4 weeks ago

    Long Beach, California, United States VM Long Beach Full time

    Job Description Job Description Victoriam Management is sponsored by some of the most prestigious and nationally recognized telecommunication clients. We are one of the fastest-growing outreach programs in our area with a network impacting thousands of individuals nationwide. Currently, we are hiring a Marketing Associate to join our Long Beach based team...

  • Office Administrative Assistant

    4 weeks ago

    Newport Beach, California, United States The Intersect Group Full time

    Job Title: Office AdministratorJob Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic team. The successful candidate will be responsible for ensuring the smooth and efficient operation of our office by performing a wide range of administrative and clerical tasks. This role requires excellent communication...

  • Specialist

    4 weeks ago

    Seal Beach, California, United States Crate&Barrel Full time

    Crate & Barrel Specialist Seal Beach , California Apply Now We inspire purpose-filled living that brings joy to the modern home. With a team of more than 8,000 associates spanning 130 store and distribution locations across the U.S. and Canada, we achieve together, drive results and innovate to inspire. Drawn together by a shared passion for our customers...

  • Specialist

    4 weeks ago

    Seal Beach, California, United States Crate&Barrel Full time

    Crate & Barrel Specialist Seal Beach , California Apply Now We inspire purpose-filled living that brings joy to the modern home. With a team of more than 8,000 associates spanning 130 store and distribution locations across the U.S. and Canada, we achieve together, drive results and innovate to inspire. Drawn together by a shared passion for our customers...

  • Marketing Coordinator

    4 weeks ago

    Solana Beach, California, United States Senior Resource Group Full time

    Company DescriptionThe estimated wage range for this position is: $4,583 - $5,166 / month For over 30 years, Senior Resource Group-SRG has been an innovator in the development and operation of senior living communities across the USA. Our experience and passion has helped us win many awards for innovative community design, excellent service and exceptional...

  • Part-Time Stockroom Operations Associate

    1 month ago

    Seal Beach, California, United States KOHLS Full time

    At Kohl's Stores, you'll belong to a team that accepts everyone, works hard to help each other succeed, and takes the time to celebrate their wins.Why Kohl's?-Teamwork Culture: Enjoy a culture where we're all in it together. -Shift Flexibility: Enjoy flexible shifts that fit your busy schedule with availability to work days, nights, and weekends required....

  • Amazon Sales Ecommerce

    4 weeks ago

    Long Beach, California, United States Global Plumbing & Fire Supply Full time

    Job Overview:NEED TO HAVE EXPERIENCE IN AMAZON SELLER ACCOUNT.We are seeking an experienced E-commerce Specialist to join our team. As an E-commerce Specialist, you will be responsible for managing and optimizing our online sales channels and driving revenue growth. This is a dynamic role that requires a strong understanding of e-commerce platforms, digital...

  • Marketing Manager

    4 weeks ago

    Huntington Beach, California, United States D3O Full time

    D3O The Company D3O is the worlds leading protection brand. In a world hell-bent on harm, D3Os iconic orange material protects you and the things you value from impact, vibration and fatigue. On race tracks, in war zones and up in space, we push the limits of engineering so you can push the limits of possible. We are searching for talented people to come...

  • Assistant Sales Manager

    4 weeks ago

    Manhattan Beach, California, United States Vensure Employer Services Full time

    Position SummaryWe are seeking an experienced and professional Assistant Sales Manager to join the team out of our busy Soho store on Prince Street. As the Assistant Sales Manager, you will work directly under the supervision of our Store Managers, helping to ensure the store operates smoothly and efficiently. You will assist in the hiring, training, and...