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Office Associate
3 months ago
JOB REQUIREMENTS:
Position Title:
Office Associate, College of
Business Administration Position Overview:
Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We\'re always looking for highly talented individuals to join our team people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world.
Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.We believe in our mission:
The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others.
These core values guide our relationships with our students, each other, and our community.Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off, and tuition benefits for employees, spouses, and dependents with no payback requirement View details of our total rewards package.
This role performs a wide range of office support functions for departments within the College of Business Administration.This is your next opportunity to join an organization that invests in their employees\' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal well-being, providing leadership training, and sustaining a culture of respect and inclusion.
Duties and Responsibilities:
1.
Supporting faculty in Accounting, Economics and Marketing to include copying handouts and syllabuses, coordinating luncheons, reserving rooms, and processing expense reimbursements for 35+ faculty including procurement card processing.
Work with faculty to plan large speaking events, including processing reimbursements, speaker payments, contracts, and other payments. 2. Work with Department Chairs and supervisor to analyze, track and maintain budgets. 3.In collaboration with the Department Chairs and other leaders, build classes for fall, spring, and summer terms in Peoplesoft (CLSS) software program.
Work closely with the Office of the Registrar to ensure accuracy in the class schedules, and meet all deadlines put forth by the Office of the Registrar.
4.Assist supervisor with processing miscellaneous salary payments, part-time faculty reactivations and assignment continuations, graduate student new hires and reactivations, and full-time faculty continuations into the online system.
5.Create online employment requisitions on the HR employment site, as requested by Department Chairs for all new full-time and part-time faculty positions.
Serve as the Department liaison for new faculty hires and work with the candidates on collecting all necessary hiring paperwork.
Provide assistance with onboarding new faculty hires. 6. Order and stock office supplies; prepare purchase orders through the COUPA purchasing system. 7.Assist the Department Chairs by collecting confidential pieces of information and preparing packets for the annual promotion and tenure process in order to meet deadlines put forth by the Provost\'s Office.
8. Schedule faculty to meet with prospective students as directed by the Office of Admissions. 9. Perform all other duties and responsibilities as assigned or directed by the supervisor.It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other pplicable federal or state-protected classification.
OTHER EXPERIENCE AND QUALIFICATIONS:
Required Knowledge, Skills and Abilities: High school diploma or GED A minimum of 2 years of related experience. Must possess excellent customer service skills, flexibility, prioritization, and organizational skills. Ability to organize and maintain manual and electronic filing systems. Intermediate knowledge of Microsoft Word, Excel, Outlook, Peoplesoft. Ability to access created networked files, and ability to maintain confidentiality.
The ideal candidate will have related, relevant experience in an office setting; must have demonstrated experience in providing exceptional customer service; must be able to work independently under minimal supervision with ability to prioritize appropriately; must possess diplomacy.
Preferred Knowledge, Skills and Abilities:
Experience working in a higher education setting preferred. Supervisory experience preferred.
APPLICATION INSTRUCTIONS:
Apply Online:
Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.
