Business Systems Analyst II

Job Title: Business Systems Analyst II - Invex

Location: US-IL-Schaumburg - Remote

Overview:

The Business Systems Analyst II is an integral member of the Reliance Technology Solutions (RTS) Product Management ERP team and is tasked with working with Business Stakeholders to understand the business processes and business requirements for ERP implementations.  Additionally, the Business Systems Analyst II is responsible for maintaining, upgrading, and managing our ERP software’s, testing and implementation phases of ERP/Application projects, working closely with business stakeholders and the entire team to ensure project success.

Responsibilities:

Requirements Elicitation - Ability to identify a desired future state that addresses a business problem.

• Prioritize requirements to identify the most critical needs
• Uncover needs and value drivers that business partners and end users would not be able to articulate on their own
• Articulate and incorporates extensive business knowledge into requirements
• Obtain agreement and confirms understanding by clearly interpreting business requirements to business stakeholder

Requirements Management and Analysis - Ability to define, document and manage business requirements to the smallest set that will provide the biggest impact in advancing business objectives.

• Accurately translates business requirements into functionality
• Manage and Prioritizes business requirements based on business needs
• Understand business process complexity
• Assess the risks of various solutions looking across multiple applications
• Document and contribute to the "to be" business process state considering multiple factors 

Creating Compelling Business Case - Ability to measure and communicate proposed project benefits.

• Clearly articulate the impact of business problems and benefits using business language.
• Understand the organization’s economic and revenue drivers
• Understand industry-specific trends that impact the organization
• Quickly adapt to changes in business strategy
• Help business partners communicate solution value to key stakeholders 

Providing Accurate Project Effort Estimates - Ability to quantify and meet individual and project phase level efforts.

• Adhere to RTS project methodology throughout project lifecycle
• Effectively engage stakeholders in the project estimation process
• Manage ambiguity and creates accurate project effort estimates for their assigned tasks
• Understand, consider and communicate interdependencies for project estimates 

Design for Usability - Ability to translate business requirements into business solutions for end-user adoption and productivity improvement.

• Incorporate usability and User Interface (UI) efficiencies into business solutions
• Understand the business data needs as it relates to a potential solution
• Effectively convey the business preferences and functional design to the technical teams
• Ensure end-to-end service performance from the end user’s perspective
• Incorporate knowledge of UI best practices in functional design 

Functional Design - Ability to translate business requirements to functional designs using analysis and design techniques.

• Understand functional design specifications
• Provide the link between the business and technical views of the system
• Can listen to and understand technological constraints
• Clarify the business rationale of a solution concept
• Create functional design specifications for low to high complexity solutions
• Map business requirements to functional specifications ensuring traceability
• Anticipate weaknesses in the design solution to ensure risk is mitigated
• Understand technical design specifications and ensures that the technical solution(s) developed will satisfy the needs of the business
• Capitalize on reusability while minimizing rework by incorporating prior resolved solutions
• Consider solution interdependencies in functional design
• Consider third party application features and upgrades prior to designing in-house solution
• Develop solutions for system needs that business partners would not be able to articulate on their own 

Adherence to Standards - Ability to create solutions that adhere to and incorporate RTS standards.

• Apply and use information and technology standards in design of solution
• Obtain key inputs from Enterprise Architecture groups to ensure compliance and exception management
• Adhere to project management methodology
• Can identify commonalities and suggest a consistent approach across projects 

Business Requirements Testing and Validation - Managing traceability of business requirements through testing and validation process.

• Ensure that business and non-business requirements have been met through testing and validation
• Develop effective use cases to test solution to business requirements
• Document validation results are as expected
• Develop reusable test case suite
• Execute functional testing, validation, system and integration testing, and validation of proposed solution
• Work with stakeholders on evaluating coverage of test cases 

User Acceptance Testing - Collaborates with stakeholder in testing for acceptance of end user business solution.

• Build user acceptance test cases
• Coordinate testing with end user
• Provide clarification on basic questions of solution testing
• Train end-users on business solution
• Incorporate customer feedback into delivery of service to provide the best experience possible for the customer
• Monitor testing of business solution
• Quickly and effectively solves customer problems
• Facilitate end-user adoption of business solutions 

Business Relationship Management - Ability to engage business sponsors and contribute to their targeted business outcomes.

• Proactively resolve customers’ satisfaction issues.
• Clearly articulate the role of technology in terms easily understood by business constituencies
• Help align customer expectations for project delivery (e.g. scope, schedule, budget, and outcome)
• Effectively navigate conflict between multiple business partners
• Adjust engagement to match customer preferences

SUPPLEMENTAL DUTIES

• Pursues training and development opportunities; Strives to continuously build knowledge and skills
• Assist personnel in other RTS departments to resolve technical and/or application issues
• Other duties as requested including but not limited to: After-hours 2nd tier application support, operational Physical Inventory support, SME support for peripheral projects affecting ERP companies

COMPETENCIES

Problem Solving - Ability to problem solve through problem identification (what is the problem), solution assessment (what can be done), problem documentation (document for future) and problem response (implementing a solution).

     Able to:

• Frames problems before trying to solve them.
• Breaks down low to high complexity problems and identifies all of their components.
• Provides insight into the root-causes of problems.
• Seeks advice from those who've solved similar problems.
• Anticipates problems and is proactive in addressing them.
• Follows up to ensure that the problem has been resolved. Ask perceptive questions to seek optimal solutions
• Explore various sources for answers, and thinks "outside the box" to find options
• Open to others' ideas to help develop solutions
• Break down medium to high complexity problems and identifies all of their components
• Generate a range of solutions and courses of action with benefits, costs, and risks associated with each
• Evaluate the chosen course of action to determine its worth and impacts

Customer Service - Ability to develop and maintain strong relationships with customers by listening, understanding and responding to their needs.

     Able to:

• Provide service to internal and external customers to satisfy their needs and expectations
• Listen to concerns and resolve reported issues effectively and promptly
• Deliver high quality products and services
• Commit to continuous improvement
• Ensure and comply to customer response timeline (SLAs) based on the severity of reported issues including documenting concise and accurate status information in the ServiceNow ticketing system   
• Anticipate customer’s needs and move to effectively address issues
• Establish proactive relationship with customers; includes providing education to clients as appropriate
• Elicit feedback from customers  
• Deliver high quality solutions that meet the organization’s needs  

Decision making - Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals.

     Able to:

• Gather relevant information before making decisions
• Escalate decisions when appropriate
• Weigh pros and cons of each option before making a decision and moving forward
• Balance analysis, insight, experience, and perspective when making decisions
• Explain the rationale for a decision
• Find solutions that are acceptable to diverse groups with conflicting interests and needs
• Make decisions in difficult situations in a timely manner
• Consider lessons learned from experience, differing needs, and the impact of the decision on others

Accountability - Holds self-accountable for measurable high-quality, timely, and cost-effective results.

     Able to:

• Proactively collaborate between own functional area and areas below or above in the project stream as needed
• Set well-defined and realistic personal goals
• Comply with established policies and procedures
• Accept responsibility for mistakes
• Display a high level of initiative, effort, and commitment towards completing assignments
• Minimize re-work
• Seek out learning opportunities
• Identify training needs and take action to obtain knowledge                                                                             
• Anticipate and adjust for problems and roadblocks
• Be enthusiastic for the things he/she sees as challenging
• Be proactive throughout work assignments /projects
• Persistently push self and others for results
• Help others learn
• Make good decisions on behalf of the company (profitability, compliance)
• Manage costs
• Provide consistency between projects

Company Business Knowledge - Understands the company, its products and the business processes.

     Able to:

• Apply broad Reliance business knowledge (two or more areas) and integrate it into optimal technology solutions for business processes

Communication - Ability to communicate effectively across all levels to support departmental and organizational objectives.

     Able to:

• Clearly express information taking into account audience and nature of the information (for example, non-technical, sensitive, and controversial)
• Ask questions and summarize what was heard to prevent miscommunication
• Present information in a concise and focused manner
• Listen to others
• Communicate written information (for example, facts, ideas, or messages) in a succinct and organized manner
• Produce written information, which may include technical material that is appropriate for the intended audience
• Share ideas and perspectives and encourage others to do the same
• Inform others involved in a project of new developments
• Ensure written messages have the desired effect on the target audience

Building Collaborative Relationships - Develops, maintains, and strengthens partnerships with others inside and/or outside the organization.

     Able to:

• Establish rapport with co-workers easily
• Encourage and facilitate cooperation, pride, trust and group identity
• Foster commitment and team spirit
• Work with others to achieve goals
• Listen and respond constructively to other team members' ideas
• Offer support for others' ideas and proposals
• Be open with other team members about his/her concerns
• Share his/her expertise with others
• Express disagreement constructively
• Acknowledge team members for their contributions
• Provide assistance to others when they need it
• Work for solutions that all team members can support
• Effectively persuade and influence team members to achieve goals
• Effectively collaborate with geographically distributed teams

Leadership – Displays effort and commitment in carrying out the department’s goals and objectives.

     Able to:

• Act in a proactive and achievement-oriented manner
• Treat co-workers in a fair and equitable manner
• Empower others by sharing information
• Actively listen and clarify information as needed
• Foster an atmosphere of open communication
• Behave in a tactful, compassionate, and sensitive manner
• Consider and respond appropriately to the needs, feelings, and capabilities of different people in different situations
• Share best practices and processes

Qualifications:

• Bachelor’s Degree or equivalent work experience in a related field required
• 1+ years of Metals industry experience preferred
• 5+ years of Business Systems Analysis experience required
• 5+ years ERP systems experience required
• 2+ years SQL experience preferred
• Ability to effectively communicate, both verbally and in writing, at all levels including customers, vendors, peers, business stakeholders and management required.
• Proficiency with Microsoft Windows and Microsoft Office products required
• Proficiency with some collaboration tools like SharePoint and Box
• Capable of learning new systems and creating/implementing new system functionality
• Possesses intermediate knowledge of SQL and databases
• Must be self-motivated and able to work independently with minimal supervision and as part of a team
• Detail oriented with excellent interpersonal communication skills
• Excellent customer service skills

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.