Department Administrator
2 months ago
Job no: 524344
Work type: Staff Full Time
Location: UMass Amherst
Department: Educ Policy Research & Admin
Union: PSU
Categories: College of Education, Program Administration/Management, PSU A
About UMass Amherst
UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.
Job Summary
With high-level oversight provided by the Department Chair, the Department Administrator supports the social justice mission of the College of Education by providing overall leadership and management for the Department of Educational Policy, Research and Administration (EPRA). In this role, the Department Administrator operates with autonomy and discretion, making strategic decisions on behalf of the department.
Essential Functions
Serves as strategic partner to the Department Chair in managing, planning, and evaluating the day-to-day and overall operations of the Department. Develops and implements various administrative procedures to ensure efficiency and that goals of the department are met. Manages department space allocations.Leads short- and long-term enrollment management and academic planning by partnering with the Chair and Program Directors to ensure coordinated, effective and efficient curriculum offerings that are student-centered and in line with the strategic goals of the Department, College, and University. Oversees course schedule administration, providing direction or problem-solving support to administrative staff.Provides counsel and makes recommendations to the Chair on budgetary planning. Works collaboratively with Department Chair to develop and lead departmental budget processes. Approves routine expenditures for department supplies, equipment, services and furnishings.In conjunction with the Department Chair, allocates resources to meet curricular demands by managing teaching assignments for part-time faculty, lecturers, teaching assistants, and tenured system faculty. Regularly meets with the Chair to discuss upcoming personnel deadlines and plan for future personnel events.Leads strategic projects as identified by the Department Chair, faculty, and/or AQAD processes.Develops effective systems for processing and managing student academic records. Maintains student academic records for the department, ensuring compliance with departmental, college and university policies and procedures. Assesses student completion of degree requirements.
Other Functions
Performs other duties as assigned by supervisors, showing adaptability and flexibility to accomplish goals.Advises department colleagues on federal, state, University, College, and Department regulations, policies and procedures regarding pertinent areas of business.Travels locally to implement Department events’ logistics. Attends Department and College meetings as requested.Understands responsibilities with respect to Title IX, Clery and other compliance requirements.
Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
Bachelor’s Degree and 5 years of experience in an administrative role. Master’s Degree in business, education or related field may be substituted for 2 years of the required experience.Excellent initiative and problem-solving skills. Ability to work though complex situations and manage crisis or changing situations effectively.Excellent organizational and time management skills. Ability to make sound and mature decisions and to carry out assignments in an organized and timely manner, balancing the demands of concurrent and potentially competing projects.Excellent ability to develop and maintain harmonious and productive relationships with faculty, staff, students, alumni and other external constituents. Ability to work cooperatively and facilitate collaborative projects.Excellent writing and editing skills. Superlative communication and interpersonal skills.Extensive knowledge of computer applications including Microsoft Word and Excel.
Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
Experience with enrollment management and course schedule planning. Knowledge of UMass systems.Experience using Microsoft Team, Slack, Zoom or other online collaborative software.
Physical Demands/Working Conditions
Typical office environment.
Work Schedule
Monday-Friday 8:30am – 4:30pm.Required to work occasional nights and weekends.This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the Professional Staff Union, it is subject to the terms and conditions of the PSU collective bargaining agreement.
Salary Information
Level 26
PSU Hiring Ranges
Special Instructions to Applicants
Review of candidates will begin immediately and continue until a qualified candidate is selected. Please submit a resume, cover letter, diversity statement and three (3) contacts for professional references.
The College of Education is committed to an atmosphere of diversity and inclusion between faculty, staff, and students alike. To advance the College’s mission of furthering social justice, this position will require a diversity statement to be included with each candidate’s application materials. The diversity statement is intended to clarify how a candidate will support a culture of equality and fairness at all levels of the organization and may highlight prior advocacy efforts or intended contributions to the College of Education. Questions about this can be directed to educhr@educ.umass.edu.
UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.
Advertised: Jul 25 2024 Eastern Daylight Time
Applications close: Oct 25 2024 Eastern Daylight Time
-
Director of Administration
3 weeks ago
Amherst, United States InsideHigherEd Full timeJob no: 524739Work type: Staff Full TimeLocation: UMass AmherstDepartment: Political ScienceUnion: PSUCategories: Administrative & Office Support, College of Social and Behavioral SciencesAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and...
-
Academic Department Coordinator
3 days ago
Amherst, Massachusetts, United States Amherst College Full timeJob SummaryAmherst College is seeking a highly organized and detail-oriented Academic Department Coordinator to provide administrative support for two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. The successful candidate will work closely with the chairs and program faculty to carry out the programs'...
-
Director of Administration and Operations
5 days ago
Amherst, Massachusetts, United States InsideHigherEd Full timeJob SummaryThe Department of Political Science at InsideHigherEd is seeking a highly skilled and experienced Director of Administration and Finance to serve in a senior leadership role. This position will be responsible for providing strategic leadership and oversight of the department's administrative and financial functions.Key ResponsibilitiesLeadership...
-
Director of Administration and Operations
17 hours ago
Amherst, Massachusetts, United States InsideHigherEd Full timeAbout the RoleThe Director of Administration and Finance serves in a senior leadership role, partnering with the Chair in the overall administrative and operational management of the department.Key ResponsibilitiesLeadership and SupervisionProvides leadership and supervision for all administrative and financial functions to ensure smooth departmental...
-
Network and Systems Administrator
5 days ago
Amherst, Massachusetts, United States UMass Amherst Full timeAbout the RoleUMass Amherst, a leading public research university, seeks a highly skilled Computer Systems Administrator to join our team. As a key member of our IT department, you will be responsible for implementing and supporting policy decisions, representing CNS and both departments in appropriate meetings and projects.Key ResponsibilitiesNetwork and...
-
Computer Systems Administrator
1 month ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeComputer Systems AdministratorJob no: 524353Work type: Staff Full TimeLocation: UMass AmherstDepartment: Biochemistry/Molecular BiologyUnion: PSUCategories: College of Natural Sciences, PSU AAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate,...
-
Computer Systems Administrator
1 month ago
Amherst, United States University of Massachusetts Amherst Full timeComputer Systems AdministratorJob no: 524353Work type: Staff Full TimeLocation: UMass AmherstDepartment: Biochemistry/Molecular BiologyUnion: PSUCategories: College of Natural Sciences, PSU AAbout UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate,...
-
Computer Systems Administrator
5 days ago
Amherst, Massachusetts, United States UMass Amherst Full timeAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate, and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close...
-
Student Conduct Administrator
1 week ago
Amherst, Massachusetts, United States UMass Amherst Full timeJob SummaryThe Assistant Dean of Students for Student Conduct and Community Standards is a key member of the University of Massachusetts Amherst's Student Affairs team. This role is responsible for the day-to-day implementation of the University's Student Conduct system, ensuring a fair and equitable process for all students.Key ResponsibilitiesStudent...
-
Administrative Support Specialist
2 weeks ago
Amherst, Virginia, United States University of Massachusetts Full timeAdministrative Support Specialist Job Type: Hourly Department: Mechanical & Industrial Engineering Pay Grade: No Pay Grade Categories: Administrative & Office Support About the University of Massachusetts The University of Massachusetts is a leading public research institution that provides a comprehensive array of undergraduate, graduate, and professional...
-
Administrative Coordinator IV
1 week ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryThe University of Massachusetts Amherst seeks an experienced Administrative Coordinator IV to provide administrative support for financial, personnel, and payroll operations in the Residence Education Central Office.Key ResponsibilitiesCoordinate payroll process for 417 undergraduate Resident Assistants (RA) and Peer Mentors (PM)Prepare hire and...
-
Administrative Support Specialist
2 weeks ago
Amherst, Virginia, United States University of Massachusetts Full timeAdministrative Support Specialist Job Type: Full-Time Staff Department: Bursar's Office Pay Grade: 11 Categories: Administrative & Office Support About the University of Massachusetts The University of Massachusetts is a leading public research institution, renowned for its comprehensive range of undergraduate, graduate, and professional programs. Nestled in...
-
Administrative Support Specialist
2 weeks ago
Amherst, Virginia, United States University of Massachusetts Full timeAdministrative Support Specialist - The Somneuro Lab Job Type: Part-Time Staff Department: Psychology and Brain Sciences Pay Grade: Not Applicable Categories: Temporary Non-Benefited, College of Natural Sciences About the University of Massachusetts The University of Massachusetts is a leading public research institution known for its comprehensive range of...
-
Administrative Coordinator IV
22 hours ago
Amherst, Massachusetts, United States UMass Amherst Full timeJob SummaryThe Administrative Coordinator IV will provide administrative support for financial, personnel, and payroll operations in the Residence Education Central Office. This role will assist with the management of the Residence Education office operations, providing customer service support to professional staff, student staff, vendors, and students.Key...
-
Administrative Coordinator IV
1 week ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryThe University of Massachusetts Amherst is seeking a highly skilled and detail-oriented Administrative Coordinator IV to join our Residential Life team. As a key member of our operations team, you will provide administrative support for financial, personnel, and payroll operations in the Residence Education Central Office.Key...
-
Administrative /Sales Assistant
3 months ago
Amherst, United States Nortem America Corp Full timeJob DescriptionJob DescriptionSales Administrative AssistantLooking for a job that makes a difference? Providing professional fulfillment as a team member in a small but growing company? As an administrative assistant in our sales department, you will play a pivotal role in supporting not only station management but our fantastic sales team.NORTEM America...
-
Academic Department Coordinator
19 hours ago
Amherst, Massachusetts, United States Amherst College Full timeJob SummaryAmherst College is seeking a highly organized and detail-oriented Academic Department Coordinator to provide comprehensive administrative support to two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. The successful candidate will demonstrate excellent written and verbal communication skills,...
-
Administrative Assistant IV
5 days ago
Amherst, Massachusetts, United States UMass Amherst Full timeJob SummaryThis position involves responsibility for fiscal management, including financial planning, budgeting, and financial reporting for all Chemistry department accounts. The position is under the direct supervision of the Business Manager with considerable flexibility to exercise judgment on day-to-day activities.Key ResponsibilitiesInform appropriate...
-
Administrative Support Specialist
2 weeks ago
Amherst, Massachusetts, United States UMass Amherst Full timeAbout UMass AmherstUMass Amherst is a premier public research institution, recognized nationally for its comprehensive range of undergraduate, graduate, and professional programs. Nestled in the picturesque Pioneer Valley of Western Massachusetts, the campus spans nearly 1,450 acres and provides a vibrant cultural atmosphere in a serene environment,...
-
Academic Department Coordinator
5 days ago
Amherst, Massachusetts, United States Amherst College Full timeJob SummaryAmherst College is seeking a highly organized and detail-oriented Academic Department Coordinator to provide administrative support to two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. The successful candidate will be responsible for providing comprehensive administrative support in all areas...