Current jobs related to Administrative Coordinator IV - Amherst, Massachusetts - University of Massachusetts Amherst
-
Administrative Coordinator
4 weeks ago
Amherst, Massachusetts, United States UMass Amherst Full timeAbout UMass AmherstUMass Amherst is a nationally ranked public research university offering a full range of undergraduate, graduate, and professional degrees. Our scenic campus in Western Massachusetts provides a rich cultural environment and a bucolic setting close to major urban centers. As part of the Five Colleges, we add to the intellectual energy of...
-
Clerk IV
2 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Clerk IV to join our team at the College of Natural Sciences (CNS) Advising Center at the University of Massachusetts Amherst. As a key member of our team, you will provide administrative support to the First Year Advising Center, ensuring the smooth operation of our daily activities.Key...
-
Administrative Coordinator
4 days ago
Amherst, Massachusetts, United States UMass Amherst Full timeAbout the RoleUMass Amherst is seeking a highly organized and detail-oriented individual to support the mission of the College of Natural Sciences First-Year Advising Center. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of the center, providing exceptional customer service to students, faculty, and parents,...
-
Administrative Coordinator
3 days ago
Amherst, Massachusetts, United States Neolytix LLC Full timeAbout the JobAs an Administrative Coordinator at Neolytix LLC, you will serve as the first point of contact for potential and new patients, guiding them through the intake process. Your responsibilities will include performing check-in, check-out, and phone reception duties, scheduling appointments, verifying insurance eligibility, and collecting copayments...
-
Clerk IV Position
2 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Full timeJob SummaryThe University of Massachusetts is seeking a highly organized and detail-oriented Clerk IV to support the mission of the CNS First-Year Advising Center. This position will coordinate all advising activity, manage the advising calendar, and maintain the day-to-day operations of the Advising Center. The successful candidate will serve as the primary...
-
Clerk IV
3 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Clerk IV to join our Human Resources team at the University of Massachusetts Amherst. As a key member of our team, you will be responsible for reviewing and processing additional compensation forms, entering payroll tax information and payroll deductions into the HR Direct Payroll system, and...
-
Clerk IV
2 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Clerk IV to join our Human Resources team at the University of Massachusetts Amherst. As a key member of our team, you will be responsible for reviewing and processing additional compensation forms, entering payroll tax information and payroll deductions into our HR Direct Payroll system, and...
-
Administrative Assistant IV
1 week ago
Amherst, Massachusetts, United States UMass Amherst Full timeJob SummaryThis position involves responsibility for financial management, including purchasing, billing, and reimbursements for the Chemistry department. The successful candidate will work under the direct supervision of the Business Manager, exercising considerable flexibility in day-to-day activities.Key ResponsibilitiesInform department members of new or...
-
Clerk IV
3 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Clerk IV to join our Human Resources team at the University of Massachusetts Amherst. As a key member of our team, you will be responsible for reviewing and processing additional compensation forms, entering payroll tax information and payroll deductions into our HR Direct Payroll system, and...
-
HR Clerk IV
2 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryThe University of Massachusetts Amherst seeks a skilled and detail-oriented Clerk IV (Leaves Specialist) to join its Human Resources team. This role is responsible for managing the execution of the Family Medical Leave Act (FMLA)/leave requests, Workers' Compensation cases, requests for accommodations, and electronic personnel actions.Key...
-
HR Generalist Clerk IV
3 days ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob Summary:We are seeking a highly skilled HR Generalist Clerk IV to join our team at the University of Massachusetts Amherst. As an HR Generalist, you will be responsible for reviewing and processing additional compensation forms for accuracy and adherence to established policies and procedures.Key Responsibilities:Enter payroll tax information and payroll...
-
HR Generalist Clerk IV
1 week ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryAs an HR Generalist Clerk IV, you will play a critical role in supporting the Human Resources department at the University of Massachusetts Amherst. Your primary responsibilities will include reviewing and processing additional compensation forms for accuracy and adherence to established policies and procedures. You will also be responsible for...
-
Amherst, Massachusetts, United States Amherst College Full timeJob Summary: Amherst College is seeking an Administrative Coordinator for Identity and Cultural Resources to provide essential support to the Associate Dean of Students for Diversity and Inclusion, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR). The successful candidate...
-
Amherst, Massachusetts, United States Amherst College Full timeJob Description:Amherst College is seeking an Administrative Coordinator for Identity and Cultural Resources to provide essential support to the Associate Dean of Students for Diversity and Inclusion, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR).The successful candidate...
-
Nurse Substitute
4 weeks ago
Amherst, Massachusetts, United States School Administrative Unit 39 Full timeJob Title: Substitute NurseWe are seeking a qualified Substitute Nurse to join our team at School Administrative Unit 39. As a Substitute Nurse, you will provide direct and indirect care to students in compliance with school district policies, professional standards of practice, physician orders, and individual health plans.Responsibilities:Provide direct...
-
Executive Administrative Assistant
4 weeks ago
Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full timeJob Title: Executive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our executive team. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and interpersonal skills.Key...
-
Department Administrator
2 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryThe Department Administrator will provide strategic leadership and management for the Department of Educational Policy, Research and Administration (EPRA) at the University of Massachusetts Amherst. This role will support the social justice mission of the College of Education by overseeing the day-to-day and overall operations of the...
-
Event Coordinator
4 weeks ago
Amherst, Massachusetts, United States The Nagler Group Full timeEvent Coordinator Job DescriptionThe Event Coordinator will play a key role in managing the logistical demands of large-scale events, maintaining communications with alumni, and providing administrative support. This is a full-time contract opportunity for a detail-oriented individual who thrives in a fast-paced environment.Key Responsibilities:Coordinate...
-
Executive Administrative Assistant
2 weeks ago
Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full timeExecutive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking a highly skilled and organized Executive Administrative Assistant to join our dynamic team. As a key member of our Office Services team, you will provide exceptional support to our executive team, ensuring seamless operations and maintaining the highest level of...
-
Executive Administrative Assistant
1 month ago
Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full timeExecutive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking a highly skilled and organized Executive Administrative Assistant to join our dynamic team. As a key member of our executive support team, you will provide exceptional support to our executive team, ensuring seamless operations and maintaining the highest level of...
Administrative Coordinator IV
2 months ago
The University of Massachusetts Amherst is seeking a highly skilled and detail-oriented Administrative Coordinator IV to join our Residential Life team. As a key member of our operations team, you will provide administrative support for financial, personnel, and payroll operations in the Residence Education Central Office.
Key Responsibilities- Coordinate payroll process for undergraduate Resident Assistants (RA) and Peer Mentors (PM), including preparing hire and termination Personnel Action Forms and Payroll Contracts.
- Serve as liaison with Financial Aid and Student Payroll regarding standard student payroll issues and to ensure compliance with the RAPMU Collective Bargaining Agreement.
- Assist with the administration of the departmental student employee pay rate system, encompassing approximately 45 employees.
- Prepare and review weekly payroll for multiple student positions, such as RAs, Peer Mentors (PMs), and Administrative Office Assistants (AAs).
- Liaise with University Human Resources and Student Employment/Financial Aid regarding staff and student payroll issues.
- Prepare weekly Time and Labor reports, review for accuracy, obtain signature(s), and submit to HR.
- Maintain time and attendance files, run queries as required, and/or requested.
- Serve as administrative support for professional staff searches, including reviewing applications, assisting with question design, scheduling, and participating in interviews.
- Coordinate and compile confidential staff feedback as part of PSU Performance Management Program and Graduate staff evaluation process.
- Hire, train, supervise, and evaluate 3-5 student employees (FTE 1-3).
- Serve as functional supervisor to student admin office staff in matters including time and attendance, student payroll, and budget management.
- Work with Residence Education fund managers to assure that fiscal transactions are processed correctly.
- Facilitate expenditures for major purchases by researching and, as required, obtaining quotes.
- Prepare and process purchases through BuyWays purchase orders and Procard orders.
- Monitor budget, maintain financial balances, and prepare paperwork for Residence Education expenditures.
- Assist staff on rules and requirements.
- Prepare monthly and annual reports.
- Participate in the development and implementation of Residence Education fiscal policies and procedures.
- Prepare cost studies and projections.
- Utilize one personnel Procard and oversee two Student Procards.
- Advises/train student staff and their supervisor on use of the Student Procard.
- Supplies Residence Education offices (Central, Assistant Director (AD), Residence Director (RD), RA, and Residence Education Resource Center (RERC) and Projects/committees.
- Serves as primary back-up to the Residence Education Business Coordinator and as primary back-up for the Residence Education Clerks (IV).
- Provides administrative assistance and clerical support (direct and indirect) for 37-40 professionals.
- Provides input on Residence Education policies and procedures.
- Provides information, guidance, and assistance to graduate and undergraduate student staff, including Assistant Residence Directors, Resident Assistants, and Peer Mentors.
- Coordinates reception, telecommunications, appointments, scheduling, and office coverage for the Residence Education Central Office.
- Coordinates mail and material distribution and provides courier services for Residential Life.
- Inventories office supplies and monitors maintenance of office equipment such as photocopier, printers, and any audio/digital equipment for each RDs office, each RA Office, and one RERC office.
- Attends workshops, classes, or training sessions as required to advance skills and knowledge in areas such as computers and software/programs; management, interpersonal, and supervision skills.
- Operates a motor vehicle to transport supplies and equipment to various work centers.
- High school diploma or equivalent.
- Three (3) years of office management experience.
- Office coordination skills.
- Ability to supervise student employees.
- Ability to utilize Microsoft Office programs and web-based data management systems.
- Ability to work with and keep confidential records and filing systems.
- Valid Massachusetts drivers license (Class D).
- Ability to work under pressure; good retention skills and ability to assimilate new information quickly.
- Strong interpersonal skills and ability to work with people from diverse populations such as students, parents, agency staff, and department co-workers.
- Knowledge of budget record keeping and procedures related to purchasing.
- Ability to initiate, organize, plan, prioritize, and follow through on work assignments with minimal supervision.
- Knowledge of English, spelling, punctuation, arithmetic, and office practices and procedures.
- Ability to understand and follow oral and written instructions.
- Working knowledge of the maintenance, operation, and application of various office machines.
- Knowledge of appropriate business etiquette.
- Ability to work some evenings and weekends.
