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Assistant Director for Proposal Management

3 months ago

University Park, United States University of Maryland Applied Research Lab for Intelligence and Security Full time

The Assistant Director for Proposal Management (Pre Award) prefers an ACTIVE  TS/SCI.

Position Number: 128899

Title: Assistant Director

Functional Title: Assistant Director for Proposal Management (Pre Award)

Category Status: 33-Exempt Regular

Applicant Search Category: Staff

University Authorized FTE: 1.00

Unit: VPR-Applied Research Lab for Intelligence & Security

Campus/College Information:    Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks 

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position: Under the direction of the Director of Pre Award and Program Management and in collaboration with the Principal Investigators, the Assistant Director for Proposal Management is responsible for full life cycle proposal management activities of research projects at the Applied Research Laboratory for Intelligence & Security (ARLIS), a Department of Defense (DoD) University-Affiliated Research Center Laboratories (UARC).

The role of the Assistant Director for Proposal Management is to provide leadership and support to the Director of Research (DoR), Mission Area Leads (MALs), and Principal Investigators (PIs) for sponsored research. In this role, you will help grow the ARLIS business portfolio. You will have experience managing a team of Proposal Managers as well as serving as a Proposal Manager on large, complex, and high-priority federal proposals. You will lead and enhance the knowledge and expertise of all ARLIS staff in proposal development best practices by planning and conducting proposal management trainings, developing, and updating proposal templates, tools, and resources.

In this role, you will lead and serve as the point of contact for White Papers, ROMs, RFIs and Proposals. You will manage all incoming requests for proposal management support including Proposal Manager assignments and ensuring coverage through to submission and any follow up submissions, and coaching Proposal Managers to ensure the development and delivery of high-quality, compliant proposals that follow university and federal rules and regulations.

As a leader of the Pre Award team, you will present proposal status metrics, issues, and reviews to ARLIS Senior Leadership Team (SLT) and incorporate and adjudicate feedback. You will also lead, build, and maintain formal networks involving coordination among many groups.

Benefits Summary         

Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:            

Education:

  • Bachelor’s Degree.

Experience:

  • 10 years of relevant experience with federal proposal management involving leading large teams through the full life cycle of complex, strategic proposals comprised of multiple volumes, including sample task orders and intricate cost requirements, such as Basis of Estimates (BOEs) and/or at an institution of higher education.
  • Demonstrated experience capturing prime opportunities more than $100M.
  • Experience with DoD and Federal Government acquisition and/or at an institution of higher education.
  • Experience with grant proposals.
  •  Prior experience directly supervising staff.
  • Prior experience working in highly collaborative, dynamic, matrixed environments.
  • Additional education and/or professional certifications can be considered in place of some experience.

Knowledge, Skills, and Abilities: ·

  • Ability to work in a high-paced work environment supporting multiple proposals simultaneously, and meeting tight deadlines including occasional extended hours, evenings/night hours, weekends, and holidays.
  • Skilled collaborator with a history of maintaining successful relationships internally and externally.
  • Be a trusted advisor to the clients and the business development team, acting in a consultative manner.
  • Working knowledge of OMB Uniform Guidance and the Federal Acquisition Regulations (FAR).
  • Demonstrated coaching and mentoring skills.
  • Excellent skills in creating and maintaining spreadsheets in MS Excel in addition to good general computer skills with experience with word processing and web search applications.
  • Ability to work with ambiguity.


Applicants must be able to obtain a Top-Secret security clearance. If selected, you must meet the requirements for access to classified information and will be subject to a government security clearance investigation that includes criminal and credit history checks, as well as verification of U.S. citizenship, birth, education, employment, and military history.

Preferences:    

  • Professional Project Management (PMP) certification.
  • Detailed knowledge of OMB Uniform Guidance and the Federal Acquisition Regulations (FAR).
  • Experience with using Microsoft Office, including Word, PowerPoint, Excel, SharePoint, and Adobe Acrobat.
  • Active TS/SCI Clearance.

Additional Certifications:          

Additional Information:    

Job Risks Not Applicable to This Position

Physical Demands Sedentary work performed in a normal office environment; exerts up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Ability to attend meetings both on and off campus. Spending long hours in front of a computer screen.

Posting Date: 06/13/2024

Closing Date:                        

Open Until Filled Yes

Best Consideration Date 07/12/2024

Diversity Statement: The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.