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Proposal Development Manager

2 months ago

Calverton Park, Missouri, United States Niche Innovations Full time
Job Description

General Overview

The Proposal Development Manager at Niche Innovations will oversee and create responses to proposals (RFI, Sources Sought, RFP, etc.) while collaborating with a dedicated proposal team possessing the necessary service/product/business expertise to craft a persuasive proposal. This role demands the introduction and implementation of essential proposal procedures and methodologies, particularly knowledge of the Shipley proposal process. The position is highly interconnected and requires the ability to thrive under pressure and meet demanding deadlines.

Key Responsibilities

  1. Assume full accountability for intricate government proposals and bid preparations; analyze solicitations, formulate proposal strategies, and construct and adhere to outlines and schedules; identify gaps and winning themes to develop a successful bid.
  2. Track and communicate all amendments and modifications to the solicitation.
  3. Assess and comprehend client requirements for incoming Requests for Proposals (RFPs), Requests for Information (RFIs), Market Surveys, and Sources Sought.
  4. Engage and influence at a senior level, including participation in the bid/no-bid decision-making process.
  5. Lead a team of assigned cross-functional personnel to ensure comprehensive proposal submission; determine proposal requirements, create outlines, and populate compliance matrices to guide volume leads and section authors.
  6. Establish and maintain a proposal calendar/timeline; gather and research information necessary for proposals, including resumes and project summaries.
  7. Coordinate the proposal effort; manage activities and ensure stakeholder timelines are met, including conducting thorough color reviews of all proposals.
  8. Deliver compliant, professionally crafted proposals within client-defined timeframes.
  9. Prepare schedules for the proposal team (Red, Gold, White).
  10. Manage document templates and ensure alignment with company branding.
  11. Collaborate across departments to gather and compose proposal content, ensuring technical accuracy and adherence to company positioning.
  12. Responsible for direct proposal writing, coordination, and development efforts.
  13. Edit technical inputs for grammar and clarity; revise and enhance technical content prepared by other departments to ensure readability and compliance without altering the original intent.
  14. Lead post-proposal activities including debriefs, kick-offs, and lessons learned.
  15. Provide clear, concise responses to customer inquiries or requests for clarification; maintain effective communication and relationship management within government contractors and subcontractors.
  16. Ensure quality assurance and compliance checks for all proposal deliverables.
  17. Track and report proposal win/non-win data to evaluate the effectiveness of our business development proposal process.
  18. Continuously enhance the proposal and marketing process through best practices, providing final quality control checks, including proofreading for grammar, RFP compliance, and adherence to established strategies and plans.

Qualifications

Basic Requirements

  1. Comprehensive knowledge of Federal government contracts, RFI, RFP, SBIR, GSA, and FAR is essential.
  2. Experience in writing, managing, and coordinating proposals, requests for information, task order responses, and proposal schedule development, monitoring, and technical/non-technical data calls for Federal Government clients.
  3. Familiarity with Teaming Agreements, Non-Disclosure Agreements, and Joint Ventures.
  4. Strong skills in research, writing, proofreading, formatting, and editing related to Federal Task Orders, RFPs, RFQs, RFIs, and Sources Sought.
  5. Ability to collaborate effectively with stakeholders.

Experience and Education

  • Bachelor's degree from an accredited institution or equivalent experience.
  • A minimum of five (5) years of experience in Federal proposal/technical writing, RFP requirements, proposal writing, task order response preparation, and proposal schedule development and monitoring.
  • Excellent time management skills, attention to detail, and the ability to perform well in a fast-paced environment under strict time constraints.
  • Experience in capture management, business development, and proposal development may substitute for certain stated requirements.
  • Proven leadership and motivational skills to manage virtual support teams.
  • Ability to work independently or effectively as part of a team.
  • Capability to multitask, coordinate multiple proposals, and meet tight timelines/deadlines.
  • Adaptability to changing requirements and deadlines.
  • Ability to work in a dynamic environment, balancing strategic and tactical responsibilities.
  • Flexibility to work varied hours (nights, weekends, and holidays) to meet deadlines.
  • Prior experience managing large proposals in the federal government sector.
  • Demonstrated ability to conceptualize and storyboard winning themes and proposal narratives.
  • Proficiency in Microsoft Office, including Word, PowerPoint, Outlook, and Excel, along with related web resources.
  • Working knowledge and experience in preparing budgets, schedules, and cost estimates; strong research skills with the ability to translate findings into clear, persuasive proposal text.

Desired Experience

Proposal Writing, Technical Writing, Contractual Agreements, Government Proposals, Project Bidding, Project Management, Government Project Planning, Bid Preparation, Management Strategy Analysis, RFP Matrices, Subject Matter Experts, DoD Information Systems, Image Capture, Proposal Production, Proposal Leadership, and prior IDIQ Task Order experience with federal government GWACs (OASIS, Stars3, CIOSP3, and others).

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Training & Development
  • Work From Home