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Administrative Assistant

1 month ago

Suffolk, United States PeopleShare Full time
PeopleShare is actively hiring an Administrative Assistant at one of our favorite clients to assist the Finance, Human Resources and Customer Services Department If you have prior accounts payable or accounts receivable experience we invite you to apply. 
Administrative Assistant Job Details:
  • Schedule: Monday to Friday 8am-5pm
  • Pay Rate: $20 to $22 an hour
     
Administrative Assistant Job Description: ADMINISTRATIVE:• Assisting with the input of FedEx invoices along with other invoices as may be assigned from time to time.• Obtaining approvals for invoices as directed by Finance staff.• Tracking and resolving vendor issues as assigned.• Primary person for scanning and uploading of various back-up documents to shared server.• Tracking and resolving Amazon customer disputes using Amazon portal.• Assist with input and tracking of interbranch transfers.• Other projects as assigned.
OFFICE:• Ensure that office supplies are ordered in an organized and timely manner. • Log in daily to the call queue to distribute customer service calls or take names and numbers of callers during busy season.• Provide ad hoc reports / spreadsheets or information when required.• Cross trained in various activities to provide backup coverage and assistance.• Primary employee to greet all visitors.• Sort and distribute inbound mail and process outbound mail.
Administrative Assistant Job Requirements:College Degree/Diploma in Finance or previous experience in accounts payable and/or accounts receivable.• Previous experience with administrative duties in an office setting preferred.• Experience with an ERP system (Visual an asset).• Good Communication skills with stakeholders, both internal and external.• Ability to multi-task and manage a high volume of work.• Ability to work independently and as part of a team.• Good organization, attention to detail and time management skills required.• Proficient skills in Microsoft Word and PowerPoint, Excel and Outlook.• Ability to prioritize, to take initiative and maintain confidentiality.
IND 34
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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