Receptionist/administrative Assistant

2 weeks ago

Suffolk, United States Virginia Auction Company Full time

**Job Title: Office Secretary**

**Location: Virginia Auction Company, Inc.**

**3533 Pruden Blvd, Suffolk VA 23434**

**Employment Type: Full-Time**

**Company: Virginia Auction Company, Inc.**

**About Us**:
Virginia Auction Company is a dynamic and innovative organization dedicated to providing exceptional services. We are seeking a reliable and efficient Office Secretary to join our team and play a pivotal role in ensuring the smooth operation of our office.

As an Office Secretary at Virginia Auction Company, Inc., you will serve as the backbone of our office, supporting our team with a variety of tasks that are essential to our daily operations. Your responsibilities will include, but are not limited to:
**Key Responsibilities**:

- Running Errands:

- Efficiently and accurately handling various errands such as picking up and delivering documents, packages, and supplies.
- Coordinating and organizing tasks outside and inside the office to ensure timely completion.
- File Creation and Management:

- Creating and maintaining both physical and digital filing systems to organize documents, records, and reports.
- Scanning, indexing, and archiving documents for easy retrieval.

**Office Secretarial Duties**:

- Greeting and directing visitors, clients, and staff in a professional and friendly manner.
- Answering and directing phone calls, taking messages, and transferring calls to the appropriate parties.
- Ordering and maintaining office supplies, ensuring that the office is well-stocked and organized.
- Assisting in scheduling appointments, meetings, and managing the office calendar.

**Qualifications**:

- High school diploma or equivalent; additional secretarial or administrative certifications are a plus but not required.
- Proven experience in a similar secretarial or administrative role.
- Strong organizational and time-management skills with great attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Familiarity with office equipment, such as printers, scanners, and fax machines.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Reliable transportation for running errands as required.

**Benefits**:

- Competitive salary commensurate with experience.
- Nine (9) paid holidays per year.
- Sick & Vacation time.
- Opportunities for professional development and growth within the company.
- A positive and collaborative work environment.

Virginia Auction Company, Inc., is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $17.56 - $30.00 per hour

Expected hours: 40 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

Ability to Relocate:

- Suffolk, VA 23434: Relocate before starting work (required)

Work Location: In person

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