Senior Manager-Office and Facilities Management

1 month ago

Burbank, United States Roth Staffing Companies Full time
Job Overview:
The Senior Manager - Office and Facilities Management will oversee the administrative functions and facilities operations of our Burbank office. This role requires a dynamic individual with a proven track record in office management and facilities management, who can effectively supervise a team of administrative assistants and act as the primary liaison for the Facilities and Security Departments. The ideal candidate will be logistics-savvy and technically proficient, ensuring smooth day-to-day operations and a safe, efficient work environment.

Key Responsibilities:

Office Management:

Oversee daily administrative operations, ensuring the office runs efficiently.
Manage and mentor a team of administrative assistants, providing guidance, support, and performance evaluations.
Develop and implement office policies and procedures to improve operational efficiency.
Coordinate office activities and services, including meetings, conferences, and office events.
Facilities Management:

Act as the primary point of contact for all facilities-related matters, including maintenance, repairs, and renovations.
Liaise with the Facilities Department to ensure the office environment is safe, functional, and well-maintained.
Oversee the allocation and management of office space, ensuring optimal use of resources.
Manage relationships with vendors and service providers, negotiating contracts and ensuring service level agreements are met.
Security Liaison:

Collaborate with the Security Department to ensure the safety and security of the office and its employees.
Implement and maintain security protocols and procedures.
Coordinate emergency response plans and drills.
Logistics:

Oversee logistics for office supplies, equipment, and furniture, ensuring timely procurement and inventory management.
Coordinate office moves and space planning projects.
Manage incoming and outgoing mail and deliveries.
Technical Proficiency:

Utilize office management software and systems to streamline operations.
Implement and manage office technology solutions to improve productivity and efficiency.
Qualifications:

Bachelor's degree in Business Administration, Facilities Management, or a related field.
Minimum of 5 years of experience in office management and facilities management.
Proven experience supervising and mentoring administrative staff.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Technical proficiency in office management software and systems.
Knowledge of facilities maintenance and security protocols.
Ability to work independently and as part of a team.
Preferred Qualifications:

Experience in logistics and inventory management.
Certification in facilities management (e.g., FMP, CFM).
Knowledge of health and safety regulations.

Email your resume to May Mullen at .

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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