Current jobs related to Administrative Specialist - Fort Myers - Florida Gulf Coast University

  • Administrative Specialist I/II

    3 months ago

    Fort Myers, United States Florida Gulf Coast University Full time

    Job SummaryThe Administrative Specialist oversees the day-to-day administrative operations of the Veteran's Success Office. Assists with the planning and implementation of events and delivers excellent customer service.FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer....

  • Administrative Support Specialist

    7 days ago

    Fort Myers, Florida, United States HNTB Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HNTB. In this role, you will provide administrative support to officers and managers, maintaining calendars, scheduling meetings, and handling correspondence.**Key Responsibilities:**Maintain multiple calendars and schedules...

  • Administrative Support Specialist for Business and Technology

    4 days ago

    Fort Myers, Florida, United States Florida Realty Elite Full time

    Job Title: Administrative Specialist, School of Business and TechnologyFlorida SouthWestern State College is seeking a highly skilled Administrative Specialist to provide key administrative support to the School of Business and Technology.Key Responsibilities:Manage textbook adoptions and coordinate with eLearning and facultyEnsure compliance with syllabus...

  • Administrative Support Specialist

    7 days ago

    Fort Myers, Florida, United States Pedro L. Salim Law Firm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Pedro L. Salim Law Firm.The ideal candidate will have excellent communication skills, be proficient in computer software, and have the ability to multitask and prioritize tasks effectively.The successful candidate will be responsible for...

  • Administrative Assistant

    3 days ago

    Fort Myers, Florida, United States Lee County, FL Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Lee County, FL. The ideal candidate will possess strong communication skills, a solid understanding of administrative procedures, and a commitment to providing excellent service to the community.Key Responsibilities Process all documents related to...

  • Senior Administrative Assistant

    2 days ago

    Fort Myers, Florida, United States HNTB Full time

    About the Role:We are seeking a highly skilled and organized Administrative Support Specialist to join our team at HNTB. As a key member of our administrative staff, you will provide critical support to our officers and managers, ensuring the smooth operation of our office.Key Responsibilities:Maintain multiple calendars and schedules appointments, meetings,...

  • Administrative Support Specialist

    1 week ago

    Fort Myers, Florida, United States Area Agency on Aging Southwest FL Full time

    Job OverviewArea Agency on Aging Southwest FL in Fort Myers is seeking a highly organized and detail-oriented Administrative Assistant to join their team. As a key member of the team, you will be responsible for providing administrative support to ensure the smooth operation of the organization.The ideal candidate will have excellent communication and...

  • Administrative Support Specialist

    1 month ago

    Fort Myers, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at KW Property Management, LLC. The successful candidate will provide administrative support to our management office, ensuring the smooth operation of daily tasks and activities.Key ResponsibilitiesAssist in the daily operation of the management...

  • Administrative Support Specialist

    4 weeks ago

    Fort Myers, Florida, United States Staffing Now Full time

    Job Summary:SNI Companies is seeking a reliable Part-Time Administrative Assistant to support a small office of 8 people. The role is 5 hours per day, Monday through Friday, totaling 25 hours per week. Candidates with a notary license are preferred but not required.Key Responsibilities:Administrative Support: Answer phones, manage office files, and maintain...

  • Administrative Support Specialist

    1 week ago

    Fort Myers, Florida, United States PrideStaff Full time

    Job Summary:As an Office Assistant at PrideStaff, you will be responsible for effectively communicating schedule updates to clients, team members, and management. This role requires strong communication and organizational skills to ensure seamless day-to-day operations.Key Responsibilities:- Communicate schedule updates to clients, team members, and...

  • Administrative Support Specialist

    2 weeks ago

    Fort Myers, Florida, United States PrideStaff Full time

    Job Summary:As an Office Assistant with PrideStaff, you will be responsible for effectively communicating schedule updates to clients, team members, and management. This role requires strong organizational and communication skills, as well as the ability to work in a fast-paced environment.**Key Responsibilities:*** Communicate schedule updates to clients,...

  • Administrative Support Specialist

    3 days ago

    Fort Myers, Florida, United States Equix, Inc. Full time

    Job SummaryEquix Energy Services is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our projects, including preparing reports, processing timesheets, and maintaining communication with field personnel.Key Responsibilities:Prepare weekly and...

  • Commercial Administrative Assistant

    4 weeks ago

    Fort Myers, Florida, United States Snider Fleet Solutions Full time

    Job OverviewSnider Fleet Solutions is seeking a highly organized and detail-oriented Commercial Administrative Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our managers, employees, and office visitors, ensuring seamless interactions between our organization and external parties.Key...

  • Administrative Support Specialist

    1 month ago

    Fort Myers, Florida, United States Vernis & Bowling Full time

    Receptionist Opportunity at Vernis & BowlingVernis & Bowling is seeking a highly organized and communicative receptionist to join its Fort Myers office team. As the first point of contact, you will be responsible for providing exceptional customer service and ensuring a smooth workflow.Key Responsibilities:Manage cases by maintaining accurate files,...

  • Administrative Support Specialist

    1 week ago

    Fort Wayne, Indiana, United States City of Framingham, MA Full time

    **About the Role**We are seeking an experienced Administrative Support Specialist to join our team at the City of Framingham, MA. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.**Key Responsibilities**Provide administrative support to our team, including answering...

  • Administrative Support Specialist

    2 weeks ago

    Fort Wayne, Indiana, United States INNOVA SOLUTIONS, INC Full time

    Job SummaryInnova Solutions is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to program leadership, including post documents to the customer portal and email notifications, make travel arrangements, and process timely expense reports.Key...

  • Administrative Specialist

    4 weeks ago

    Fort Meade, Maryland, United States Janus Research Group Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our team at Janus Research Group. The successful candidate will provide administrative support to our senior military leaders and staff, ensuring the smooth operation of our office and the delivery of high-quality services.Key ResponsibilitiesCoordinate facilities and administrative...

  • Business Office Clerk

    1 week ago

    Fort Myers, Florida, United States Florida Cancer Specialists Full time

    About the RoleAs a Business Office Clerk, you will play a vital role in supporting the administrative functions of our business office. Your primary responsibilities will include performing clerical duties, such as typing, scanning, and answering phones, as well as entering information into our electronic medical records system. You will also be responsible...

  • Administrative Support Specialist

    7 days ago

    Fort Worth, Texas, United States Priority Roofing Fort Worth Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Priority Roofing Fort Worth. As an Administrative Support Specialist, you will be responsible for maintaining front-facing relationships with customers, contractors, and vendors. You will also streamline office systems, including organizing filing...

  • Administrative Specialist

    2 weeks ago

    Fort Meade, Maryland, United States Athena Technology Group Inc Full time

    Job SummaryAthena Technology Group, Inc. is seeking an Administrative Specialist to join our team. As a key member of our Satellite Communications program, you will be responsible for developing and maintaining records of contracts and task orders for the Enhanced Mobile Satellite Services (EMSS) program management office (PMO).ResponsibilitiesDevelop and...

Administrative Specialist

4 months ago

Fort Myers, United States Florida Gulf Coast University Full time
Job Summary

The Administrative Specialist oversees the day-to-day administrative operations of Adaptive Services. Supervises assigned support staff to fulfill administrative responsibilities of the department.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:
  • Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries.
  • Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration.
  • Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
  • Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
  • Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility.
  • Tracks and audits department leave records and employee time sheets. Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution.
  • Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers.
  • Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
  • Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content.
  • Provides transactional maintenance of funds and accounts for a unit or department.

Other Duties:
  • Other job-related duties as assigned.

Additional Job Description

Required Qualifications:
  • This position requires a high school diploma and four years of full-time experience directly related to the job functions.
  • Any appropriate combination of relevant education, experience, and/or certifications may be considered.
  • Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).

Preferred Qualifications:
  • Bachelor's degree from an accredited institution in an appropriate area of specialization.
  • Work experience in a higher education setting.
  • Experience with Ellucian Workday, Cognos, and Gulfline.

Knowledge, Skills & Abilities:
  • Knowledge of general office procedures.
  • Knowledge of generally accepted accounting procedures and principles.
  • Excellent interpersonal, verbal and written communication skills.
  • Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and diverse demands are involved.
  • Ability to operate personal computers with proficiency and learn new applications and systems.
  • Ability to accurately prepare and maintain records, files, and reports.
  • Ability to work successfully as both a member of a team and independently with minimal supervision.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
  • Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
  • Ability to effectively manage the work of others by providing information, guidance and motivation.
  • Ability to interpret and apply laws, regulations, policies and procedures consistently.
  • Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.
  • Ability to work occasional evenings and weekends.
  • Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.

Pay Grade 13