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Office Admin

1 month ago

Austin, United States Arrive Logistics Full time

Who We Are

Arrive Logistics is a leading transportation and technology company in North America, having surpassed $2 billion in annual revenue with plans to grow significantly year over year. Our success is a testament to our remarkable team and what we’re building together. We’re committed to providing employees with a meaningful work experience and have established an award-winning culture that supports personal and career development in a fun, casual and collaborative environment. There’s never been a more exciting time to get on board, so read on to learn more and apply today


Who We Want

In this role as an Office Admin, you will be managing front desk responsibilities, and taking ownership of various administrative functions that span the entire office. This role will be responsible for greeting visitors, coordinating and scheduling travel, assisting with planning events, and overall keeping the office running smoothly.

What You’ll Do

  • Greet all visitors and alert relevant employees of their arrival.
  • Oversees and supports administrative duties in the office and ensures that the office is operating smoothly
  • Coordinate with our facilities team to ensure all office deliveries are received by our employees, including lunches, mail, and FedEx/UPS packages.
  • Coordinates with Executive Admins, Recruitment, and Training on a regular basis to plan for visitors in each office.
  • Liaises with the Facilities and IT departments on office setup and condition, including, desk equipment, cleaning, repairs, and building security.
  • Support day 1 onboarding and interviewing experience for new employees and candidates visiting the office. This includes office tours, lunch orders, and processing I9 documents. 
  • Serve as the point of contact for general office questions and office-related problem-solving.
  • Work collaboratively with the Marketing team as projects arise.

Qualifications

  • 1 year of consistent experience in a similar administrative role.
  • Outstanding communication skills, both verbal and written.
  • Proven ability to work successfully in both individual and collaborative environments.
  • Previous experience working with members of an executive team is preferred.
  • Familiarity with Gmail and Google Calendar functionalities.
  • Proficient in Microsoft Word, PowerPoint, and Excel.

The Perks of Working With Us

  • Take advantage of excellent benefits, including medical, dental, vision, life, and disability coverage.
  • Invest in your future with our matching 401(k) program.
  • Build relationships and find your home at Arrive through our Employee Resource Groups.
  • Enjoy office wide engagement activities, team events, happy hours and more
  • Leave the suit and tie at home; our dress code is casual.
  • Work in the booming city of Austin, TX – we are in a convenient location close to the airport and downtown.
  • Park your car for free on site
  • Start your morning with a specialty drink from our fully stocked coffee bar, Broker’s Brew.
  • Sweat it out with the team at our onsite gym.
  • Maximize your wellness with free counseling sessions through our Employee Assistance Program
  • Get paid to work with your friends through our Referral Program
  • Get relocation assistance If you are not local to the area, we offer relocation packages and have a Candidate Engagement Specialist who can answer any questions.

Your Arrive Experience

When we say “award-winning culture,” we mean it. We’ve been recognized as a top workplace by Inc. Fast Company, Fortune, and earned Top Workplaces and Great Place to Work, to name a few. We intend on topping many more of those lists in the years to come, but we’re not in it for the trophies. We’re committed to culture because it keeps us connected to each other and invested in our shared success while having a blast along the way. Our employee-founded resource groups create communities within Arrive’s walls, including Women in Logistics, Emerging Professionals, Prisms, Black Logistics Group, Salute and Unidos. 


Notice:

To ensure a safe and transparent interview process, we want to note that Arrive Logistics adheres to strict recruitment practices. Candidates undergo an interview process, and Arrive Logistics does not provide unsolicited job offers. If you have concerns about receiving a fraudulent offer, please contact talentacquisition@arrivelogistics.com for verification.