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CPS RD Admin Asst III
3 months ago
CPS RD Admin Asst III
Works under the direction of the CPS Regional Director with limited supervision and moderate latitude in performing highly complex technical duties. Duties involve reviewing, evaluating data, developing tracking systems and providing current information to CPS management staff. Utilizes complex automated applications and programs for information retrieval, data entry, and issuance. Provides direct assistance to all levels of staff by disseminating information via direct contact, telephone, email or correspondence. Develops, coordinates and maintains record keeping and filing systems. Trains administrative staff. Performs other duties as assigned. Essential Job Functions:
•Prepares, reviews, edits and disseminates various types of print and electronic correspondence, reports, forms and records.
•Assists with compiling and entering data provided by program tracking and reporting systems.
• Processes incoming and outgoing mail for the Regional Director.
•Coordinates the purchases and receipt and distribution of office furniture and supplies.
•Maintains filing and record keeping systems and serves as the regional records manager.
•Performs liaison duties between Regional Director and region, state office and administrative staff. Tracks and coordinates various types of inquiries and administrative actions.
• Handles inquiries and complaint calls, responds to questions, takes messages, and provides referral information to clients or staff.
• Coordinates travel arrangements and prepares appropriate vouchers and forms.
•Coordinates and completes special projects and assignments involving various program related activities. Performs other duties as assigned and required to maintain unit operations.
•Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.
•Attends work regularly in accordance with agency leave policy.
Knowledge Skills Abilities:
• Knowledge of office practices and administrative procedures.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective verbal and written communication.
• Skill in working in an office supporting several staff members.
• Skill in using a personal computer.
• Ability to interact with all levels of staff.
• Ability to work independently in a fast-paced environment.
• Ability to operate a personal computer and various software packages (Word, MS Office, Excel are essential).
• Ability to effectively handle multiple assignments in a dynamic environment.
