Manager, Procurement Operations

2 weeks ago

Washington DC, United States AARP Full time
Overview

AARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With a nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and their families: health and financial security, and personal fulfillment. AARP also works for individuals in the marketplace by sparking new solutions and allowing carefully chosen, high-quality products and services to carry the AARP name. As a trusted source for news and information, AARP produces the nation's largest-circulation publications, AARP The Magazine and the AARP Bulletin .

The Controller's Office is responsible for AARP's enterprise-wide accounting activities. This includes maintaining internal controls; compliance with federal, state, and other legal reporting requirements; grants management; revenue recognition; general ledger activity; accounts payable/receivable; payroll; tax; and procurement functions to include managing strategic outsourcing, contract negotiation and supplier management.

The Manager, Procurement Operations manages the procure to pay process and administration of the purchase card program to facilitate the purchase of small dollar procurement actions. Manages and/or reports on high-volume agreements and non-disclosure agreement processes. Manages the collection and analysis of procurement data reports. Identifies trends and provides recommendations to management. Collaborates with management to identify opportunities to streamline procurement processes and to develop new procedures that support the business unit/department .

Responsibilities

 Serves as a liaison with internal and external stakeholders as it relates to all procurement-related PeopleSoft activities. Manages procure to pay process, including overseeing purchase order and change order process within the PeopleSoft application, including review of requisitions and creation and modification of purchase orders. Manages and maintains key business unit, supplier, and staff relationships, resolving disputes, managing escalations, and driving innovation and continuous improvement. Delivers quality customer service to include researching customer inquiries pertaining to invoices, payments, requisitions, and purchase orders. Works closely with the outsourced Accounts Payable department and the organization Accounts Payable contacts. Works with internal audit to review continuous monitoring data to ensure compliance with procurement policies and procedures. Manages corporate card contracts, overseeing negotiations and corporate card policy exceptions. Leads the team effectively to create strong morale and spirit. Shares wins and successes and fosters open dialogue. Manages review and execution of non-disclosure agreements, including maintaining the NDA database and coordinating with General Counsel for NDA modifications.
Qualifications

 Bachelor's degree with 5+ years of procurement experience. Proven experience managing the procure-to-pay process. Strong background in overseeing buyer functions within procurement. Demonstrated ability to negotiate high-volume agreements. Excellent judgment with advanced analytical skills.

Preferred Qualifications:
7+ years of procurement experience. Hands-on experience with Oracle or other ERP procurement modules. Proficiency in Microsoft Office applications.
AARP will not sponsor an employment visa for this position at this time.

Additional Requirements

Regular and reliable job attendance Effective verbal and written communication skills Exhibit respect and understanding of others to maintain professional relationships Independent judgement in evaluation options to make sound decisions In office/open office environment with the ability to work effectively surrounded by moderate noise

Hybrid Work Environment

AARP observes Mondays and Fridays as remote workdays, except for essential functions. Remote work can only be done within the United States and its territories.

Compensation and Benefits

AARP offers a competitive compensation and benefits package including a 401(k); 100% company-funded pension plan; health, dental, and vision plans; life insurance; paid time off to include company and individual holidays, vacation, sick, caregiving, and parental leave; performance-based and peer-based recognition and tuition reimbursement.

Equal Employment Opportunity

AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.

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