Executive Assistant

3 weeks ago

University, United States The University of Mississippi Full time
Note for Current UM Employees
Current employees must apply internally via connectU - 

connectu.olemiss.edu

Definition of Class

Executive Assistant for the Small Business Development Center

This position functions as the principal support to an executive officer. The incumbent performs both administrative and clerical duties with broad latitude and judgment, within the framework of sound office practices for performing duties that involve a high degree of proficiency, discretion and confidentiality. The work involves frequent contact with persons within and outside of the University system for the purpose of exchanging information. The incumbent receives instructions on a general basis from immediate supervisor and may coordinate the work of other support staff. 

Examples of Work Performed

Stakeholder Coordination and Support

-Assist in scheduling and coordinating meetings with key stakeholders, including internal university departments, state and federal legislators, and community leaders, ensuring all necessary materials and information are prepared in advance.
-Manage stakeholder communications and follow-ups, maintaining strong relationships and ensuring alignment with the SBDC's mission and objectives.
 

Advisory Board Management

-Coordinate the activities of the SBDC's advisory board, including scheduling meetings, preparing agendas, and distributing materials.
-Maintain communication with advisory board members, ensuring they are informed and engaged with the centers initiatives and strategic goals.
-Assist in the preparation of reports and presentations for advisory board meetings, and track action items and follow-up tasks.
 

Community and Legislative Engagement

-Coordinate and participate in engagement events, workshops, and seminars to promote SBDC services and resources to key stakeholders across Mississippi.
-Maintain a database of community partners, university departments, and legislative contacts, facilitating regular communication and collaboration.
 

Data Collection and Reporting

-Compile, analyze, and report on key performance indicators (KPIs) related to stakeholder outcomes, economic impact, and program effectiveness.
-Assist in preparing detailed reports and presentations for internal and external stakeholders, including funding agencies and legislators.
 

Resource Management

-Assist in the development and management of the SBDC's resource library, including business templates, guides, and other educational materials for stakeholders.
-Coordinate the acquisition and distribution of educational materials to stakeholders, ensuring they have access to the resources needed for informed decision-making.
 

Event Planning and Coordination

-Plan and coordinate events, workshops, and training sessions for stakeholders, including logistics, promotion, and follow-up.
-Manage registration, materials, and communications for events, ensuring a high level of participant engagement and satisfaction.
 

Support for Strategic Planning

-Assist the Executive Director in strategic planning activities, including scheduling planning sessions, preparing materials, and tracking action items.
-Support the development of long-term plans to expand and enhance SBDC services in the region, in alignment with stakeholder needs.
 

Compliance and Reporting

-Ensure compliance with federal, state, and local regulations related to small business development programs, including the preparation of necessary documentation and reports.
-Assist in maintaining records for audits and program evaluations.
-Performs related or similar duties as required or assigned.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

-Coordinates and maintains calendar of appointments.
-Prepares, compiles and organizes data for complex filing systems, reports, forms, minutes, or materials.
-Makes arrangements for travel, conferences, and meetings.
-Assists in the preparation of budgets and University forms.  

Minimum Education/Experience

Education:
Graduation from a standard four-year high school or equivalent (GED).

AND

Experience:
Four (4) years of experience related to the above described duties.

Preferred Education/ Experience:
Bachelor’s Degree from an accredited college or university

AND

Four (4) years of experience related to the above described duties to include Microsoft Office products, Google Suites and project management applications such as ASANA..

Interview Requirements: 
Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

  • Executive Personal Assistant

    2 months ago

    University Park, United States Dux Advisors Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Personal Assistant to join our team! You will provide administrative support and personal assistance for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveSchedule and coordinate conference calls and meetingsPlan and coordinate travel-related detailsReceive visitors...

  • Administrative Assistant

    5 days ago

    University Buffalo, NY, United States The Community Action Organization of Western New York Inc Full time

    Job SummaryThe Community Action Organization of Western New York, Inc. is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Executive Vice-President and Chief of Education. This is a critical role that requires exceptional organizational, communication, and interpersonal skills.Key ResponsibilitiesProvide...

  • Executive Chef Manager

    5 days ago

    University Park, United States Oak View Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Sous Chef to join our team at Oak View Group. As a key member of our culinary operations, you will be responsible for delivering exceptional food products and services to our clients.Key ResponsibilitiesDevelop and implement effective control measures to achieve budgeted food percentages,...

  • Administrative Executive

    2 weeks ago

    University Buffalo, NY, United States The Community Action Organization of Western New York Inc Full time

    Job Title: Administrative ExecutiveDepartment: Early ChildhoodReports To: Executive Vice-President and Chief of EducationPrepared By: Chelsea F. White, MOLAnnual Salary: $52,500SUMMARYThe Administrative Executive plays a crucial role within the Community Action Organization of WNY. This position offers comprehensive executive assistance that enables the...

  • Executive Sous Chef

    3 days ago

    University Heights, Ohio, United States Eatn Park Hospitality Group Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our culinary team at Parkhurst Dining, part of the Eat'n Park Hospitality Group. As a Sous Chef, you will play a key role in overseeing the production of food in all stations of the kitchen and supervising hourly team members.Key ResponsibilitiesFood Production and Quality...

  • Executive Support Coordinator

    5 days ago

    University Buffalo, NY, United States The Community Action Organization of Western New York Inc Full time

    Job SummaryThe Community Action Organization of Western New York, Inc. is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Executive Vice-President and Chief of Education. This is a critical role that requires exceptional organizational, communication, and interpersonal skills.Key ResponsibilitiesProvide...

  • Event Sales Assistant

    2 weeks ago

    University, United States The University of Mississippi Full time

    Note for Current UM EmployeesCurrent employees must apply internally via connectU - connectu.olemiss.eduDefinition of ClassThis position serves as the first point of contact for clients in regards to reserving meeting space for conferences, workshops, or other related events. The incumbent assists with the daily operational and administrative...

  • Collection Assistant

    2 months ago

    University, United States The University of Mississippi Full time

    Note for Current UM EmployeesCurrent employees must apply internally via connectU - connectu.olemiss.eduDefinition of ClassThis position provides technical guidance to assigned personnel. The incumbent in this job class performs complex clerical duties in the Office of the Bursar involved in keeping student accounts updated on the computer; arranging and...

  • Executive Sous Chef| Penn State University Athletics

    2 months ago

    University Park, United States teamworkonline Full time

    OverviewThe Executive Sous Chef will be a leader and a mentor, teaching young culinarians valuable skills in a fun atmosphere, helping create a culture of professionalism and learning.This Chef instrumental in delivering a superior product for our Beaver stadium and Pegula arena suites including the Presidential Suite, as well as the Nittany Lion club. This...

  • Administrative Assistant

    1 month ago

    University, United States The University of Mississippi Full time

    Note for Current UM EmployeesCurrent employees must apply internally via connectU - connectu.olemiss.eduDefinition of ClassThis position provides assistance to the department chair in a large or complex unit by performing advanced level duties involving planning, administering, and reporting for the management of the academic area. The incumbent provides...

  • Administrative Assistant

    2 weeks ago

    University Park, United States Beacon Hill Full time

    Job Summary:Looking for a proactive Administrative Assistant to support the Chief Commercial Officer (CCO). The role involves managing schedules, coordinating meetings, and handling confidential information with discretion. Strong organizational skills, attention to detail, and the ability to thrive in a dynamic environment are essential.Key...

  • Assistant Volleyball Coach

    1 month ago

    University Center, United States National Collegiate Athletic Association Full time

    Details Posted: 12-Aug-24 Location: University Center , Michigan Type: Full-time Categories: Coaching Coaching - VolleyballSector: Collegiate SportsRequired Education: 4 Year DegreeSaginaw Valley State University, a DII member of the Great Lakes Intercollegiate Athletic conference invites applications for the position of Assistant Coach for Women's...

  • Assistant Volleyball Coach

    1 month ago

    University Center, United States National Collegiate Athletic Association Full time

    DetailsPosted: 12-Aug-24Location: University Center , MichiganType: Full-timeCategories:Coaching Coaching - VolleyballSector:Collegiate SportsRequired Education:4 Year DegreeSaginaw Valley State University, a DII member of the Great Lakes Intercollegiate Athletic conference invites applications for the position of Assistant Coach for Women's Volleyball to...

  • Outreach and Engagement Student Assistant

    2 weeks ago

    University Park, United States Pennsylvania State University Full time

    APPLICATION INSTRUCTIONS: If you are a current employee of Penn State (faculty, staff, technical service, or student), please log in to Workday to complete the internal application process. Do not apply here; apply internally through Workday. If you are a current Penn State student (not previously employed at the university) seeking employment, please log in...

  • Program Administrative Assistant

    2 weeks ago

    University Park, United States Penn State University Talent Acquisition Full time

    Reference #: REQ_APPLICATION INSTRUCTIONS: If you are a current employee of Penn State (faculty, staff, technical service, or student), please log in to Workday to complete the internal application process. External applicants should click "Apply" to proceed with the application process.If you are a current Penn State student seeking employment, please log...

  • Counselor / Clinical Assistant Professor (joint Staff & Faculty Appointment)

    4 weeks ago

    University, United States The University of Mississippi Full time

    Note for Current UM EmployeesCurrent employees must apply internally via connectU - connectu.olemiss.eduDefinition of ClassThe University Counseling Center at The University of Mississippi and the School of Education at the University of Mississippi seek to demonstrate counseling services and faculty in the area of Counselor Education by inviting applicants...

  • Student Helper in Telecom Services

    1 week ago

    University, Mississippi, United States The University of Mississippi Full time

    Position OverviewThis role involves the installation, termination, and testing of telecommunication cabling systems. The selected candidate will work closely under the guidance of a Telecommunications Technician.Key ResponsibilitiesAssist in the installation of telecommunication wiring.Support the termination of various types of cabling.Conduct testing...

  • Assistant Research Professor in Observational Galaxy Evolution

    5 days ago

    University Park, United States Penn State University Full time

    Job SummaryWe are seeking a highly motivated and experienced researcher to join our team as an Assistant Research Professor in Observational Galaxy Evolution. The successful candidate will work closely with Dr. Joel Leja on various projects related to galaxy evolution and formation at z > 1.Key ResponsibilitiesPerform independent research in galaxy evolution...

  • Assistant Director of Communications and Marketing

    5 days ago

    Lincoln University, United States Lincoln University Full time

    Job SummaryThe Assistant Athletic Director for Communications and Marketing is responsible for the development, coordination, and implementation of athletic media and marketing plans for the intercollegiate sports programs at Lincoln University.Key ResponsibilitiesDevelop and manage athletic media and marketing plans to promote the university's...

  • Seasonal Program Support Assistant

    2 weeks ago

    University Park, United States Penn State University Full time

    APPLICATION INSTRUCTIONS: If you are a CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please log in to Workday to complete the internal application process. Do not apply here; apply internally through Workday.If you are a CURRENT PENN STATE STUDENT (not previously employed at the university) seeking employment with Penn State,...