Executive Assistant to EVP, Operations

2 days ago

Brooklyn, United States teamworkonline Full time

BSE Global (âBSEâ) is a multifaceted sports and entertainment business that brings people together to experience music, sports, and culture through our teams and venue. Through these experiences and in our workplace, we strive to elevate our business, grow our fan base, and cultivate a community anchored in belonging and inclusion in every aspect, on and off the court.

SUMMARY

The Executive Assistant is responsible for providing administrative and departmental support to the Executive Vice President of Operations. You will use independent judgment to organize and prepare collateral, book travel arrangements and itineraries, prepare and edit correspondence, manage incoming correspondence and special requests, and provide administrative support to the executives working at Barclays Center and within the Hospitality business unit. The Executive Assistant is familiar with all employees and keeps current with ongoing company projects. A standout candidate will always be five steps ahead, thinking proactively and suggesting new ways to contribute while maintaining a positive demeanor.

WHAT YOU WILL DO
  • Interact with the senior level management team and key stakeholder groups.
  • Relying on good judgment and knowledge of the business priorities, they will manage Microsoft Outlook calendar (scheduling both internal and external meetings) to ensure relevant meetings are scheduled in a timely manner.
  • Confirm locations, attendees, and times for internal and external meetings.
  • Answer and filter incoming and outgoing calls/correspondence and responds independently.
  • Compile and organize documentation for review and approval by Senior Leadership.
  • Assist EVP in managing projects of varying duration and scale that involve industry research, coordinating convenings and project status monitoring.
  • Prepare monthly expense reports.
  • Perform sophisticated and confidential administrative responsibilities including but not limited to management of ticket request system for employees under EVPâs purview.
  • Handle special requests for clients, which may include game tickets, tickets to other events, merchandise, gifts, etc.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position.

WHAT YOU WILL BRING
  • Bachelorâs Degree or equivalent experience required.
  • 3-5 yearsâ experience in an administrative role supporting multiple executives.
  • Experience working in an entertainment and/or sports environment.
  • Strong familiarity with Microsoft Office Suite, CRM tools, Slack, and Zoom.
  • Flexibility to work late hours, early mornings and/or weekends as needed.
WHO YOU ARE
  • Uncompromised ability to protect the confidentiality and privacy of others in addition to company documents and records when privy to sensitive information.
  • Truly outstanding customer service and interpersonal communication skills.
  • Keen attention to detail, strong conflict resolution, problem solving and decision-making skills.
  • Flexible and reliable standout colleague, always acting in the best interest of the EVP, their department and the company as a whole.
  • Ability to create and maintain productive, positive relationships through strong communication and interpersonal skills.
  • Demonstrates a proven ability to manage oneâs own time and prioritize tasks when given clearly defined goals and objectives.
TRAVEL REQUIREMENTS

May be required to travel on rare occasions (

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