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ADMINISTRATIVE COORDINATOR
2 months ago
The Department of Space Instruments and Payloads is responsible for the development of spaceflight instrumentation, structures, and payloads. We design and fabricate custom solutions to answer or solve a complex situation not yet delivered by industry, as well as leverage our heritage platforms to accommodate a variety of payloads.
Objectives of this Role:- Provides clerical and administrative support to Space Instruments and Payloads department, including directors, managers, engineers and occasionally support other staff in the Space Systems Division as needed.
- Must be detail oriented, possess strong organizational skills, have the ability to multi-task and take own initiative to complete necessary tasks.
- Must be able to work under pressure with very short turn-around times.
- Be proficient in M/S Word, PowerPoint, Adobe and Excel and Teams.
- Willingness to learn and keep up with current technology.
- Must have very good verbal and written communication skills.
- Maintaining confidentiality is important for this position.
- Be able to take initiative and follow through on assignments with limited supervision.
- Provide meeting planning and logistics, manage calendars, coordinate meetings, schedule TEAMS meetings.
- Keep track of project manager's project deliverables schedule and update the Tracker system.
- Coordinate interviews and track hiring processes.
- Coordinate travel itineraries and make reservations for domestic and foreign travel; prepare travel authorizations and expense accounts for travelers.
- Generates reports and other materials consistent with desired formatting and organizes data as needed.
- Provide administrative support for projects, proposal development, project management assistance, report coordination, and other project-related administrative duties.
- Prepare purchase requisitions and check requests.
- Occasionally will need to ship equipment, both domestically and internationally.
- Prepare the necessary documents.
- Requires a high school diploma or equivalent.
- Secretarial/Administrative skills and work experience.
- 6-15 years: Related experience; Proficient in M/S Word; Proficient in Adobe; Proficient in Excel; Proficient in PowerPoint.
- A valid/clear driver's license is required.
