Current jobs related to Administrative Assistant II - La Plata - College of Southern Maryland
-
Administrative Assistant II
2 weeks ago
La Grange, United States AdventHealth Full timeAll the benefits and perks you need for you and your family: Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Debt-free Education - Administrative Assistant, Administrative, Assistant, Healthcare, Health
-
Administrative Assistant II
3 weeks ago
La Grange, United States UChicago Medicine AdventHealth Great Lakes Full timeAll the benefits and perks you need for you and your family: Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense) Our promise to you: Joining AdventHealth...
-
Medical Lab Scientist II PRN
3 weeks ago
La Plata, United States University of Maryland Medical System Full timeJob DescriptionJob DescriptionCompany DescriptionAt University of Maryland Charles Regional Medical Center (UM CRMC), our talented and diverse groups of professionals represent our strength. Through teamwork and a collaborative work environment, we proudly serve our patients and our community with unwavering commitment. It’s our passion for people that...
-
Senior GME Program Administrator II
4 weeks ago
New Orleans, LA, United States Tulane University Full timeSenior GME Program Administrator IIMedicine - Internal Medicine Residency and Med-PEDSLocation: New Orleans, LASummaryIn coordination with the Program Director, Associate Program Directors and the GME Office, the Senior GME Program Administrator II is responsible for overseeing the activities of the Internal Medicine Residency Program. The Senior GME Program...
-
Medical Assistant Specialist
52 minutes ago
La Plata, Maryland, United States University of Maryland Medical System Full timeJob SummaryWe are seeking a highly skilled Medical Assistant II to join our team at the University of Maryland Medical System. As a Medical Assistant II, you will play a vital role in delivering exceptional patient care and supporting our healthcare team.Key ResponsibilitiesAssist physicians during physical exams and procedures, ensuring a smooth and...
-
Capital Services Project Manager II
3 weeks ago
La Plata, Maryland, United States Charles County Government Full timeCapital Services Project Manager IIThe Capital Services Project Manager II will perform professional project management and related work for the County with limited supervision. This role involves the application of project management principles and concepts to effectuate completion of capital improvement projects.Key Responsibilities:Oversee the successful...
-
Phlebotomist II
3 weeks ago
La Plata, United States PRIDE Healthcare Full time $17 - $20Job DescriptionJob DescriptionPride Health is hiring Phlebotomist II to support our client’s medical facility based in La Plata MD 20646. This is a Contract job with a possible extension opportunity and a great way to start working with a top-tier healthcare organization!Location: La Plata MD 20646Minimum 3yr of phlebotomy experience is...
-
Administrative Coordinator
2 weeks ago
La Plata, Maryland, United States University of Maryland Medical System Full timeJob SummaryUnder general supervision, the Administrative Assistant performs a variety of secretarial, receptionist, and support duties for the Chief Medical Officer, Vice President, Planning, and Vice President, Ancillary Services. This role provides backup secretarial/receptionist support for the CEO's office.Key ResponsibilitiesProvides administrative...
-
Administrative Coordinator
6 days ago
La Plata, Maryland, United States University of Maryland Medical System Full timeJob Description**Summary:**As a key member of the University of Maryland Medical System team, this Administrative Assistant will provide high-level administrative support to the Chief Medical Officer, Vice President, Planning, and Vice President, Ancillary Services.**Key Responsibilities:*** Provide administrative support to senior leadership, including...
-
Patient Care Coordinator II
4 weeks ago
La Plata, Maryland, United States MedQuest Full timeOverview:The Patient Experience Navigator II is accountable for all tasks associated with level 1 responsibilities, along with additional specialized functions outlined below.Key Responsibilities:Comprehensive Duties: Capable of executing all responsibilities linked to Level 1.Specialty Proficiency: Must possess expertise in one or more areas such as...
-
Patient Care Technician II
4 months ago
La Plata, United States University of Maryland Medical System Full timeJob DescriptionGeneral SummaryUnder the direction of professional nursing staff, provides direct patient care. Takes vital signs, checks surgical dressings, aids patient’s with activities of daily living. This role performs blood draws and collects specimen samples. Observes and collects data and communicates about the patient’s status in order to...
-
Patient Care Technician II
4 months ago
La Plata, United States University of Maryland Medical System Full timeJob DescriptionJob DescriptionCompany DescriptionThe University of Maryland Medical System is a 14-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, women’s and children’s health and physical...
-
Administrative Assistant
2 days ago
La Puente, California, United States LEE KUM KEE Full timeJob Title: Administrative AssistantAbout the Role:The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the HR office. This role involves managing schedules, facilitating communication, and assisting with various administrative tasks.Key Responsibilities:Manage administrative tasks, including...
-
Medical Assistant II
3 months ago
La Plata, United States University of Maryland Medical System Full timeJob DescriptionGeneral SummaryUnder direct supervision of the on-site physician, assists in the delivery of patient care. Performs delegated medical tasks, assists physician and nursing staff with patient care and may perform clerical duties. Where electronic system is in use, this position will utilize the EMR for documentation purposes. Fulfillment of job...
-
Administrative Assistant
2 weeks ago
La Grange, Kentucky, United States Adecco US, Inc. Full timeJob SummaryAdecco US, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our clients, ensuring the smooth operation of our office, and maintaining accurate records.Key ResponsibilitiesProvide administrative support to...
-
Administrative Assistant
2 weeks ago
La Mirada, California, United States Tomarco Contractor Specialties, Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tomarco Contractor Specialties, Inc. As a key member of our administrative staff, you will provide exceptional support to our Director of Operations and Executive Assistant to the President.Key ResponsibilitiesProvide administrative support to the...
-
Administrative Assistant
1 month ago
La Crosse, United States Hawkins Ash CPAS, LLC Full timeJob DescriptionJob DescriptionHawkins Ash CPAs is looking to hire a Full-Time Administrative Assistant for our La Crosse office.At Hawkins Ash CPAs we place value on you and your career.We celebrate and encourage both personal and professional growth and empower leaders. We cultivate and preserve a strong culture of inclusivity – where everyone is invited...
-
Administrative Assistant
2 weeks ago
La Jolla, California, United States LHH Recruitment Solutions Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at LHH Recruitment Solutions. As an Administrative Assistant, you will provide support for various office functions and contribute to event coordination efforts.Key ResponsibilitiesAssist with general administrative tasks, including managing calendars,...
-
Administrative Assistant
2 weeks ago
La Verne, California, United States University of La Verne Full timeJob SummaryWe are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. This role will provide administrative support to our faculty and staff, ensuring the smooth operation of our campus.Key ResponsibilitiesProvide exceptional customer service to students, faculty, and staffAnswer and direct phone calls,...
-
Administrative Assistant
2 weeks ago
La Verne, California, United States University of La Verne Full timeJob SummaryWe are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. This role will provide administrative support to our faculty and staff, ensuring the smooth operation of our campus.Key ResponsibilitiesProvide exceptional customer service to students, faculty, and staffAnswer and direct phone calls,...
Administrative Assistant II
3 months ago
Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution (top 15% of Community Colleges) with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority Associate Degrees in twenty categories, according to Diverse Issues in Higher Education. CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.
The Administrative Assistant is the first point of contact for visitors, callers, faculty and staff to the Student Equity and Success and Student Affairs Departments. The Administrative Assistant has comprehensive knowledge of all college procedures and programs within Student Affairs, Student Conduct, Professional Counseling, and Title IX support and quickly ascertains the reasons for visits, calls, and email inquiries within a limited amount of time and triages inquiries appropriately.
The individual in this position supports the Executive Director of Student Affairs and Title IX with daily work and special events, maintains department statistics, prepares complex spreadsheets, and handles purchasing. Additional support is provided to the VP for Student Equity and Success and other departmental initiatives and services.
Reports to: VP, for Student Equity and Success
The College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students. The final candidate for this position will be subject to the following background checks: Criminal History Check and Sex Offender Registry Check.
This position is open until filled. The College of Southern Maryland is an Equal Opportunity Employer.
Customer Service | 30%
- Presents a courteous, informed image of SES and the Student Affairs departments while working with internal and external constituents whether in person, via telephone, or email.
- Obtains information from visitors to ascertain purpose of call or visit and directs visitors to department heads, academic advisors, or program leads.
- Schedules appointments for the Vice President of SES and Director of Student Affairs as needed; triages appropriately to know when a visitor needs an appointment or needs the assistance of another office of the college.
- Directs phone calls, emails, or direct mail to appropriate offices, records voice mail messages documents voice mail messages for triage purposes.
- De-escalates visitor disagreements and fosters win-win situations.
- Keeps department statistics on number of visitors, calls, emails, direct mail, and workshops.
- Builds and maintains effective working relationships with other college departments.
- Serves as the sentry for the SES department by monitoring the flow of visitors and phone calls.
- Uses judgement in alerting Executive Director of issues or challenging situations.
- Ensures that office decorum is always professional, and representative of the college Mission, Vision, and Value statement.
Executive Director and Vice President Support | 30%
- Assists the Executive Director of Student Affairs in daily work and special projects, including gathering information, preparing spreadsheets, graphs, and Word documents.
- Assist in the preparation for events and orientations related to Student Affairs programming and support.
- Assists in the design and development of Student Affairs and Title IX posters and materials and oversees the printing and production of promotional and training materials (such as the Student Policy Guide).
- Responsible for maintaining department statistics on students and department inquiries, utilizing the Maxient Incident reporting system. This responsibility includes maintaining other statistics as requested by VP or the Executive Director.
- Responsible for managing the departmental budget and purchasing of supplies, etc. This may include negotiating with vendors, preparing requisitions, and maintains shadow system to verify Colleague and Maxient data.
- Participates in staff activities and meetings as directed by the Executive Director.
- Prepare complex excel spreadsheets and queries as directed by the Executive Director.
- Provides an open line of communication with our Professional Counselors to support their work and process with our students, faculty, and staff.
- Maintains an accurate calendar of absences for staff and presents the Director with accurate and timely leave information.
Technical Support | 20%
- Independently develops and maintains various filing systems and forms, both electronic and hard copy. Builds competencies with Colleague and the Maxient Incident Reporting systems. Compiles statistics and evaluations and runs reports for tracking, assessment, and planning.
- Submits materials to Marketing or other contacts for website and calendar postings.
- Develops and maintains data management tools using Excel to track statistics and costs for the purpose of budget planning and program development.
- Maintains computer software licenses specific to Student Affairs and acts as key contact for contacting software vendors for technical support.
Financial Suporrt | 10%
- Identifies and makes recommendations for procurement of contracted services such as vendors of career services promotional materials, marketing materials and caterers. Conducts research and prepares supporting documentation and requisitions for purchases.
- Provides accounting and operational support to the Executive Director and tracks grant funding and spending to report and make recommendations.
- Supports the Professional Counselors with any budget training or processes.
- Works to support the SES Executive Assistant with budget protocol and processing.
General Administrative Duties | 10%
- Schedules rooms and coordinates meetings and training sessions.
- May serve as Hiring Coordinator for Student Affairs to ensure paperwork and other key elements are met.
- Reviews, sorts, and delivers mail to department staff.
- Attends all mandatory staff training and participation in other pertinent training to support job function.
Preferred Qualifications:
- Associate degree is preferred.
- Experience using an integrated data system preferred.
Knowledge, Skills, and Abilities:
- Ability to provide excellent customer service in a high paced environment.
- Ability to function independently.
- Excellent written and verbal communication skills
- Ability to deal with the public effectively and efficiently.
- Ability to identify guidelines, procedure, regulations, and laws of Title IX, Title III, FERPA, ADA.
- Ability to interpret and follow CSM Student Policy Guide and the CSM Administrative Handbook, and CSM hiring policies and procedures.
- Ability to maintain confidentiality in the use of technology and college data systems.
PHYSICAL DEMANDS
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.
WORK ENVIRONMENT
Work is performed in a relatively safe, and secure work environment.
