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VP of Housing Operations

1 month ago

Southfield, United States Presbyterian Villages of Michigan Full time

Overview

Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our leadership team as the Vice President of Housing Operations. We invite you to help us create new possibilities for quality living for the seniors we serve.

The VP of Housing Operations is responsible for direct oversight and leadership of the affordable housing operations. This important and highly visible position provides leadership to a team of outstanding and committed team members that consists of Directors of Housing, Director of Maintenance, Manager of Service Coordination and Quality, Compliance and Training Specialists, and Maintenance Operations Coordinator. Housing Operations is located in Southfield, Michigan, and is responsible for approx. 25 locations across Michigan. The VP of Housing Operations serves as liaison to the governance Board, prepares, implements, and oversee budgets for HUD MSDHA and LIHTC properties.

Responsibilities

  1. Oversee all activities directly related to affordable housing operations and

  2. Monitor and oversee the day to day operations of assigned HUD and/or LIHTC financed housing communities in relation to management, staffing, resident life and services.

  3. Responsible for serving on-call and available for emergencies for affordable housing communities on a rotating basis with housing director and other housing management.

  4. Assists administrators with implementation of strategic plan objectives.

  5. Conduct supervisory activities such as hiring and firing staff, providing employee orientation and training, creating work schedules, coaching or disciplinary action, and approving employee time sheets for

  6. Establish and implement departmental policies, goals, objectives, and procedures, conferring with board members, organization officials, and staff members as

  7. Monitor affordable housing communities to ensure that they efficiently and effectively provide needed services while staying within budgetary

  8. Prepare budgets for approval, including those for funding or implementation of

  9. Review financial statements, sales and activity reports, payables, receivables, billings, expenses and other performance data to measure productivity and goal achievement and implementing any policy, procedure and/or program changes, which would ensure the Village’s financial

  10. Review reports submitted by staff members to recommend approval or to suggest

  11. Plan and direct activities such as leasing promotions, coordinating with other departments as

  12. Confer with board members, organization officials, or staff members to discuss issues, coordinate activities, or resolve problems.

  13. Attend Board meetings of assigned affordable housing communities as the PVM Home Office liaison and provide support and information to those governing Boards.

  14. Serve as liaisons between PVM, Village boards, and outside

  15. Represent PVM or promote objectives at official functions or delegate representatives to do so.

  16. Negotiate or approve contracts or agreements with suppliers, distributors, federal or state agencies, or other organizational entities.

  17. Ensure compliance with facility operating policies, procedures and

  18. Analyze and respond to internal and external files findings and audit results.

  19. Ensure regular training for Housing staff and Administrators as to HUD and MSHDApolicy/procedures, income re-certifications, resident files, record keeping and reporting,and compliance of applicable governmental and third party agency forms and leases are conducted as required.

  20. Assist with grant requests for program operations and capital needs

  21. Keep abreast of all current and proposed changes in legislation affecting housing and tax credit

  22. Review and update policies as regulations change, and interpret and disseminate information on regulatory

  23. Monitor occupancy records for all communities, including establishing appropriate file maintenance procedures and protocols; keeping track of unit set asides, unit vacancies and next available unit

  24. Supervise and monitor certification and recertification compliance, application issues, audit of resident council bank accounts.

  25. Prepare annual compliance reporting to tax credit investors, HUD and MSHDA

  26. Assist the Housing Administrators with financial and statistical information during the development of special grant requests for programming.

  27. Assist in developing proformas and first year operational budgets for new Identify and resolve through additional funding or cost containment 1st year operational funding gaps

  28. Assist with the development of facility design in the schematic phase to ensure strategic and programming gets carried

  29. Assist in the new project development regarding establishment of appropriate insurance coverage, opening of appropriate bank accounts

  30. Assist development staff during lease up phase of new developments – training of staff in program compliance, qualifying residents, etc.

  31. Attend and participate in all appropriate meetings and training opportunities in order to keep informed on current information and skill development.

  32. Follow established policies and procedures including but not limited to:

  33. Presbyterian Villages policies and

  34. Safety policies and

  35. Federal, state and local

  36. All other duties as assigned

Qualifications

Education: Bachelor's Degree required.

Experience: Seven to ten years within the property management, senior living, affordable housing or hospitality industry. Experience managing multiple affordable housing sites also is a strong plus. A minimum of 5 years in a management role.

Computer Skills:

Must have high level of PC literacy particularly in general file manipulation and the Microsoft suite of productivity products.

Certificates & Licenses:

Certifications in HUD, MSHDA, and Tax Credit entities required.

Reliable transportation and valid drivers license required.

Other Requirements:

Ability to work non-traditional hours as needed to accomplish goals

PHYSICAL DEMANDS

  • Handling / Fingering

  • Lift/Carry 10lbs

Work Environment:

Employee will work in a physical and virtual office environment and travel.

Job Locations US-MI-Southfield

Job ID 2024-2314

Category Housing Operations

Shifts Various- Leadership

Type Full Time (40+) per week