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Administrative Associate 3

3 months ago

Memphis, United States HERC- Upper MidWest Full time
Market Range: 06

Hiring Salary: $19.67/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 provides competent and efficient administrative and clerical assistance for the College of Nursing Executive Associate Dean of Academic Affairs and the Assistant Dean of Student Affairs.

DUTIES AND RESPONSIBILITIES :

  1. Handles communications (emails, memos, phone calls) for the Executive Associate Dean of Academic Affairs.
  2. Manages incoming correspondence (emails, texts, mail) ensuring proper dissemination to the appropriate recipient.
  3. Prepares meeting materials/packets, which includes gathering information pertinent to the agenda, disseminating meeting documents, creating/editing slide presentations using Microsoft PowerPoint, assembling packets, and distributing materials to all meeting participants.
  4. Prepares letters for honor council, progressions, dismissals, probation, and other academic letter to students under the direction of the Executive Associate Dean of Academic Affairs.
  5. Monitors the budget, including tracking account expenditures and assisting with monthly report generation.
  6. Handles communications (emails, memos, phone calls) for the Assistant Dean of Student Affairs.
  7. Participates in correspondence, scheduling, agendas, and other activities as needed associated with Student Affairs activities such as orientation and engagement activities.
  8. Manages travel and travel expenses reports through the University travel system.
  9. Serves as the person of first contact for the office by answering phones and greeting guests graciously and professionally.
  10. Performs other duties as assigned.