Current jobs related to Administrative Assistant - Stony Brook - SB Clinical Practice Management Plan
-
Administrative Assistant
2 weeks ago
Stony Brook, New York, United States Stony Brook University Full timeJob Summary: We are seeking a highly organized and detail-oriented Personnel Assistant to provide administrative support to the State Appointments team at Stony Brook University. The successful candidate will assist with recruitment, appointment processing, USCIS compliance, and managing confidential personnel information.Key Responsibilities:Classified...
-
Department Administrator
5 days ago
Stony Brook, New York, United States Stony Brook Medicine Full timeJob Summary:The Department Administrator is a key leader responsible for facilitating the overall goals of the highly complex Computer Science department. This role provides comprehensive administrative support to the Chair, faculty, and staff, ensuring adherence to University, Research Foundation (RF), and Stony Brook Foundation (SBF) policies and...
-
Instructional Support Assistant
2 weeks ago
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryStony Brook Medicine is seeking a highly skilled Instructional Support Assistant to join our team. As a valued member of our administrative staff, you will provide exceptional support to our healthcare professionals, ensuring the smooth operation of our clinical services.Key ResponsibilitiesManage and maintain accurate records of patient files,...
-
Department Administrator
5 days ago
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryWe are seeking an experienced and skilled Department Administrator to join our team at Stony Brook University. The successful candidate will provide comprehensive administrative support to the Chair, faculty, and staff, ensuring adherence to University, Research Foundation (RF), and Stony Brook Foundation (SBF) policies and procedures.Key...
-
Administrative Support Specialist
2 weeks ago
Stony Brook, New York, United States Stony Brook University Full timeJob Title: Executive AssistantStony Brook University is seeking a highly skilled and experienced Executive Assistant to support a senior-level manager.Required Qualifications:Bachelor's degree (foreign equivalent or higher)Two (2) years of full-time administrative experienceExperience supporting a senior-level managerProficiency in Microsoft Office and/or...
-
Operations Training Administrative Professional
3 weeks ago
Stony Brook, New York, United States Stony Brook University Full timeJob Title: Operations Training Administrative ProfessionalStony Brook University is seeking a highly skilled and experienced Operations Training Administrative Professional to join our team. As a key member of our University Police Department, you will play a critical role in ensuring the smooth operation of our training programs and accreditation...
-
Assistant Director
2 weeks ago
Stony Brook, New York, United States Stony Brook University Full timeAssistant DeanStony Brook University seeks a highly qualified candidate to fill the role of Assistant Dean. The successful candidate will possess a Master's Degree in accounting, business administration, or a related field, and a minimum of five years of full-time business administration experience. Key responsibilities will include budget management,...
-
Senior Living Administrator
4 days ago
Stony Brook, New York, United States VITALITY Senior Living Full timeExecutive Director Job SummaryVitality Senior Living is seeking a highly motivated and experienced Executive Director to lead our team at Stony Brook Community. As a key member of our leadership team, you will be responsible for driving sales and marketing activity to ensure full occupancy, managing the business to exceed operational and financial...
-
Executive Assistant
1 week ago
Stony Brook, New York, United States Stony Brook University Full timeAt Stony Brook Medicine, we are seeking a highly skilled Executive Assistant to provide exceptional administrative support to our team. As a key member of our staff, you will be responsible for interfacing with all levels of management throughout the hospital, ensuring seamless communication and coordination. Your ability to think critically and solve...
-
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryWe are seeking a highly organized and detail-oriented Materials Management Administrative Coordinator to join our team at Stony Brook Medicine. The successful candidate will assist the materials management department with ordering and receiving supplies and implants for surgical cases in the Perioperative Area of Stony Brook Hospital.Key...
-
Pathologists' Assistant
2 weeks ago
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryWe are seeking a highly skilled and experienced Pathologists' Assistant to join our team at Stony Brook Medicine. As a key member of our Anatomic Pathology Support team, you will play a critical role in maintaining and developing Grossing/Autopsy policies and procedures in accordance with regulatory agencies.Key ResponsibilitiesPreparation, gross...
-
Instructional Support Assistant
4 weeks ago
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryThe TH Instructional Support Assistant is a key member of our team, responsible for providing administrative and quality assurance support functions for the Laboratory Administrative Office. This role is critical in ensuring the ongoing clinical laboratory permitting processes are compliant with regulatory requirements.Key ResponsibilitiesUnder...
-
Pathologists' Assistant
2 weeks ago
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryWe are seeking a highly skilled and experienced Pathologists' Assistant to join our team at Stony Brook Medicine. As a key member of our Anatomic Pathology Support team, you will play a critical role in maintaining and developing Grossing/Autopsy policies and procedures in accordance with regulatory agencies.Key ResponsibilitiesPreparation, gross...
-
Office Assistant
2 weeks ago
Stony Brook, New York, United States Stony Brook University Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Assistant 1 to join our team at Stony Brook University. As an Office Assistant 1, you will provide administrative support to our staff and faculty, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to internal and external customers,...
-
Podiatry Office Assistant
5 days ago
Stony Brook, New York, United States Peter Smith DPM FACFAO PC Full timeJob Summary:We are seeking a friendly and organized administrative assistant to join our team at Peter Smith DPM FACFAO PC. As a receptionist in our podiatry office, you will be responsible for greeting patients, assisting with scheduling, and performing various administrative tasks. Key Responsibilities:Greet patients and assist with check-in and check-out...
-
Stony Brook, New York, United States Stony Brook Medicine Full timeJob Summary:Stony Brook Medicine is seeking a highly organized and detail-oriented Materials Management Administrative Coordinator to assist with ordering and receiving supplies and implants for surgical cases in the Perioperative Area of Stony Brook Hospital.The successful candidate will handle AP, Purchasing, and Vendor issues as they arise and ensure...
-
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryStony Brook Medicine is seeking a highly skilled Materials Management Administrative Coordinator to join our team. As a key member of our Materials Management department, you will play a vital role in ensuring the smooth operation of our supply chain.Key ResponsibilitiesAssist with ordering and receiving supplies and implants for surgical cases in...
-
Human Resources Assistant
3 weeks ago
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryWe are seeking a highly skilled and experienced Human Resources Assistant to join our team at Stony Brook Medicine. The successful candidate will be responsible for providing administrative support to the HR department, including recruitment, hiring, and retention, time and attendance functions, and employee relations.Key ResponsibilitiesAssist...
-
Stony Brook, New York, United States Stony Brook Medicine Full timeJob SummaryStony Brook Medicine is seeking a highly skilled Materials Management Administrative Coordinator to join their team. The successful candidate will be responsible for assisting the materials management department with ordering and receiving supplies and implants for surgical cases in the Perioperative Area of Stony Brook Hospital.Key...
-
Executive Assistant II
2 weeks ago
Stony Brook, New York, United States SB Clinical Practice Management Full timeJob SummaryWe are seeking an experienced Executive Assistant II to provide high-level administrative support to our department. The successful candidate will be responsible for managing the executive calendar, coordinating travel arrangements, and handling confidential information.Key ResponsibilitiesProvide administrative support to the departmental...
Administrative Assistant
2 months ago
Administrative Assistant - Stony Brook Orthopaedic Associates, UFPC
Location: Stony Brook, NY
Schedule: Full Time
Days/Hours: Monday - Friday; 8:30 AM - 5 PM
Pay: $21.92 - $27.40
Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.
ResponsibilitiesSUMMARY: This position requires the incumbent to provide administrative support to the Practice. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication within and outside the department.
Job Duties & Essential Functions:
- Schedule meetings and keep calendars.
- Answer and direct phone calls.
- Order supplies.
- Prepare payment requisitions.
- Open, sort and distribute mail.
- Coordinate maintenance of office equipment.
- Maintain confidential files.
- Scan and maintain documents and files.
- Prepare meeting materials and handouts.
- Assist in day-to-day operations of department.
- Maintain office environment to ensure productivity.
- Perform all other duties as assigned by management.
Required Education & Qualifications:
- High School Diploma/GED.
- Three years Administrative/Clerical experience.
- Must have excellent expressive and written communication skills.
- Must be highly organized.
- Must be proficient in Microsoft Office Word and Excel.
Preferred Qualifications:
- Administrative Assistant experience in a healthcare setting.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.
The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.
StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.
Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.
CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.
CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.
