Executive Assistant

Found in: beBee S US - 1 week ago


NORFOLK, United States Dragados USA Full time
The Hampton Roads Connector Partners JV (HRCP) consisting of Dragados, Flatiron, and VINCI has been selected to construct the $3.3BN Design Build project -the largest civil construction contract ever awarded by the Virginia Department of Transportation (VDOT).

The project scope across a 9 mile section of the I-64 will include: a new 3.5-mile bridge-tunnel crossing that will accommodate a total of 8 lanes of capacity across the water, replacement of the existing marine approach bridges and the addition of a third lane on I-64 in each direction. The twin 45' diameter 1.5-mile tunnels will be bored by TBM, creating the second largest TBM tunnel opening for a TBM in North America. The project is expected to continue to the end of 2025.

Responsibilities:
  • Interface with executives, assistants, and other internal/external professionals both nationally and internationally.
  • Manage calendar for senior executive(s).
  • Coordinate logistics for meetings, events, etc.
  • Coordinate, prepare, and reconcile expenses, as needed.
  • Attend meetings with Project Executive or Management to capture meeting minutes and type them for review and approval.
  • Administrative duties such as travel arrangements, typing letters, memorandums and correspondence.
  • Assist with the creation/modification of presentations, spreadsheets, and other various documents.
  • Assist in organization of project-wide events.
  • Organize, prioritize, and summarize the content on incoming mail, calls, special requests, and meetings.

Qualifications:

Required
  • High School diploma or GED from an accredited institution.
  • Minimum 3 years' experience supporting senior level executives.
Preferred
  • Polished demeanor.
  • Strong typing skills.
  • Strong computer skills: Word, Excel, PowerPoint, Outlook, Visio.
  • Strong customer service skills.
  • Ability to multi-task and work in high pressure environment.
  • Strong organizational skills and very detail oriented.

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