Executive Assistant

3 weeks ago


Norfolk, United States Dragados Full time
The Hampton Roads Connector Partners JV (HRCP) consisting of Dragados, Flatiron, and VINCI has been selected to construct the $3.3BN Design Build project -the largest civil construction contract ever awarded by the Virginia Department of Transportation (VDOT).

The project scope across a 9 mile section of the I-64 will include: a new 3.5-mile bridge-tunnel crossing that will accommodate a total of 8 lanes of capacity across the water, replacement of the existing marine approach bridges and the addition of a third lane on I-64 in each direction. The twin 45' diameter 1.5-mile tunnels will be bored by TBM, creating the second largest TBM tunnel opening for a TBM in North America. The project is expected to continue to the end of 2025.

Responsibilities:

  • Interface with executives, assistants, and other internal/external professionals both nationally and internationally.
  • Manage calendar for senior executive(s).
  • Coordinate logistics for meetings, events, etc.
  • Coordinate, prepare, and reconcile expenses, as needed.
  • Attend meetings with Project Executive or Management to capture meeting minutes and type them for review and approval.
  • Administrative duties such as travel arrangements, typing letters, memorandums and correspondence.
  • Assist with the creation/modification of presentations, spreadsheets, and other various documents.
  • Assist in organization of project-wide events.
  • Organize, prioritize, and summarize the content on incoming mail, calls, special requests, and meetings.

Qualifications:

Required

  • High School diploma or GED from an accredited institution.
  • Minimum 3 years' experience supporting senior level executives.

Preferred

  • Polished demeanor.
  • Strong typing skills.
  • Strong computer skills: Word, Excel, PowerPoint, Outlook, Visio.
  • Strong customer service skills.
  • Ability to multi-task and work in high pressure environment.
  • Strong organizational skills and very detail oriented.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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