Executive Assistant

2 months ago

Miami, United States Citadel Securities Full time

Job Description
Role Overview: Citadel Securities is looking for an experienced executive assistant to support a senior executive within our client franchise. The Executive has a heavily external-facing role, and this position will act as the internal and external interface for the Executive.
Location: Miami - 200 S Biscayne Boulevard
Responsibilities:
• Work directly with the Executive to support all aspects of daily work routine: call intake, calendar management, internal and external engagements
• Maintain calendar and handle scheduling of all meetings and appointments
• Arrange domestic and international travel needs through internal travel department and create complete travel itineraries for all trips - this includes flights, car services, hotel reservations, etc.
• Coordinate external events, interacting with internal communication and marketing teams to align on event scope and external vendors to procure venues
• Organize and arrange onsite meetings, prepare and distribute agendas and materials
• Manage, organize and maintain expense reports
• Act as a gatekeeper for Executive calendars, screening and prioritizing meetings
• Maintain high level of confidentiality
• Regularly exercise discretion and judgment in important matters, including planning events and scheduling meetings and appointments for Executive
• Have authority to carry out major assignments impacting business operations
• Drive projects with limited supervision from Executive
• Interview, hire, train, supervise, and/or delegate tasks to other assistants
Qualifications:
• Experienced professional with a minimum of 5 years of experience, with both executive assistant and project management experience
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Excellent critical thinking and analytical skills
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Adaptable, flexible to changes and the ability to work in a fast-paced environment
• Proficiency in Microsoft Suite products
• Bachelor's degree required
About Citadel Securities
Citadel Securities is the next-generation capital markets firm and a leading global market maker. We provide institutional and retail investors with the liquidity they need to trade a broad array of equity and fixed income products in any market condition. The brightest minds in finance, science and technology use powerful, advanced analytics to solve the market's most critical challenges, turning big ideas into real-world outcomes.

  • Executive Assistant

    2 months ago

    Miami, United States Leeds Professional Resources Full time

    Our client is seeking an executive assistant with experience in financial services to join their team. The ideal candidate will provide top-level assistance for high level executives and their teams. ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft...

  • Executive Assistant

    3 weeks ago

    Miami, United States NewCo Capital Group Full time

    Company DescriptionNewCo Capital Group is a Bridge-Capital provider in Miami, FL, specializing in Merchant Cash Advance products to support SMB growth. With a strong reputation for providing capital to help businesses thrive, NewCo Capital Group is dedicated to fostering the growth of its Merchant client base.Role DescriptionThis is a full-time on-site role...

  • Executive Assistant

    3 weeks ago

    Miami, United States NewCo Capital Group Full time

    Company DescriptionNewCo Capital Group is a Bridge-Capital provider in Miami, FL, specializing in Merchant Cash Advance products to support SMB growth. With a strong reputation for providing capital to help businesses thrive, NewCo Capital Group is dedicated to fostering the growth of its Merchant client base.Role DescriptionThis is a full-time on-site role...

  • Executive Assistant

    3 days ago

    Miami, United States StevenDouglas Full time

    StevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...

  • Executive Assistant

    3 weeks ago

    Miami, United States Howard-Sloan Search Full time

    Investment firm in Miami, FL is hiring an Executive Assistant for a finance team. This role is 5 days onsite. The Executive Assistant will support a team 8-9 people. ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes and...

  • Executive Assistant

    1 month ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Department of Medical Student Education as an exciting...

  • Executive Assistant

    1 month ago

    Miami, Florida, United States Citadel Securities Full time

    Job DescriptionRole Overview: Citadel Securities is looking for an experienced executive assistant to support a senior executive within our client franchise. The Executive has a heavily external-facing role, and this position will act as the internal and external interface for the Executive.Location: Miami - 200 S Biscayne BoulevardResponsibilities: Work...

  • Executive Assistant

    5 days ago

    Miami, United States Comfort Insurance Corp Part time $20

    Job DescriptionJob DescriptionJob DescriptionJob Title: Executive Assistant PURPOSE:An Executive Assistant to a CEO, also known as a C-level Executive Assistant, supports the CEO and other high-ranking executives in the C-suite. Executive Assistants often handle strategic and business-related tasks.Executive Assistants are required to have experience...

  • Executive Assistant

    1 month ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.Accountabilities as Executive Assistant (For Non-exempt Employees...

  • Executive Assistant

    2 days ago

    Miami, United States LHH Full time

    Job Title: Executive Assistant to the CEOLocation: Doral, FLJob Type: Full-timeOverview: LHH is working with a client who is seeking an organized and proactive Executive Assistant to support their CEO in their related businesses; food & real estate industries.Key Responsibilities:Manage the CEO’s calendar and schedule.Prepare correspondence and...

  • Executive Assistant

    3 days ago

    Miami, United States LHH Full time

    Job Title: Executive Assistant to the CEOLocation: Doral, FLJob Type: Full-timeOverview: LHH is working with a client who is seeking an organized and proactive Executive Assistant to support their CEO in their related businesses; food & real estate industries.Key Responsibilities:Manage the CEO’s calendar and schedule.Prepare correspondence and...

  • Executive Assistant

    2 months ago

    Miami, United States teamworkonline Full time

    Description:The Executive Assistant to Baseball Operations plays a crucial role in providing comprehensive administrative support to the Baseball Operations leadership team. This individual is responsible for managing a wide range of tasks and assisting in the smooth operation of the department.We are seeking a proactive and detail-oriented Executive...

  • Executive Assistant

    3 weeks ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami UHealth/SoLé Mia opening June 2025, will...

  • Executive Assistant

    1 month ago

    Miami, United States Comfort Insurance Corp Full time

    Job DescriptionJob DescriptionBenefits:Flexible schedulePaid time offJob DescriptionJob Title: Executive AssistantPURPOSE:An Executive Assistant to a CEO, also known as a C-level Executive Assistant, supports the CEO and other high-ranking executives in the C-suite. Executive Assistants often handle strategic and business-related tasks.Executive Assistants...

  • Executive Assistant

    3 days ago

    Miami, United States Comfort Insurance Corp Part time $20

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceFree food & snacksHome office stipendJob DescriptionJob Title: Executive AssistantPURPOSE:An Executive Assistant to a CEO, also known as a C-level Executive Assistant, supports the CEO and other high-ranking executives in the C-suite. Executive Assistants often handle strategic and...

  • Executive Assistant

    3 weeks ago

    Miami, United States Ascendo Resources Full time

    We are currently seeking an experienced and professional Executive Assistant to join a Financial Services firm in Miami. The ideal candidate will be a detail-oriented individual with a deep understanding of the financial services industry, exceptional organizational skills, and the ability to manage a wide range of tasks. The Executive Assistant should...

  • Executive Assistant

    2 days ago

    Miami, United States InterEx Group Full time

    Are you an Executive/Personal Assistant who is based in Miami? ️ ☀️Are you ready to take your career to the next level?InterEx Group is hiring an organized, professional, positive Executive Assistant to support our CEO, Jamie Fraser, in beautiful, sunny Miami!As the Executive/Personal Assistant, you will be supporting our CEO, playing a critical role...

  • Executive Assistant

    5 days ago

    Miami, United States InterEx Group Full time

    Are you an Executive/Personal Assistant who is open to relocation to Miami? 🏖️🌴☀️Are you ready to take your career to the next level?InterEx Group is hiring an organized, professional, positive Executive Assistant to support our CEO, Jamie Fraser, in beautiful, sunny Miami!As the Executive/Personal Assistant, you will be supporting our CEO,...

  • Executive Assistant

    4 days ago

    Miami, United States InterEx Group Full time

    Are you an Executive/Personal Assistant who is open to relocation to Miami? ️ ☀️Are you ready to take your career to the next level?InterEx Group is hiring an organized, professional, positive Executive Assistant to support our CEO, Jamie Fraser, in beautiful, sunny Miami!As the Executive/Personal Assistant, you will be supporting our CEO, playing a...

  • Executive Assistant

    3 days ago

    Miami, United States InterEx Group Full time

    Are you an Executive/Personal Assistant who is based in Miami? 🏖️🌴☀️Are you ready to take your career to the next level?InterEx Group is hiring an organized, professional, positive Executive Assistant to support our CEO, Jamie Fraser, in beautiful, sunny Miami!As the Executive/Personal Assistant, you will be supporting our CEO, playing a critical...