Accounts Payable Specialist
2 weeks ago
Reference #: JR100254 Who we are:
At Tobii Dynavox, we empower people with disabilities to do what they once did or never thought possible. We call this mission Power to Be You. Our assistive communication technology helps our customers express themselves, connect with the world, and pursue independence, whether through everyday activities like ordering food or extraordinary feats like running a company. Working at Tobii Dynavox, you'll become part of a team that spans the globe, with offices in the US, Sweden, France, the UK, China, and beyond.
To learn more about what we make possible, meet some of our customers or take a look at some of our products.
What you'll do:
Around 50 million people across the globe have conditions that leave them unable to express themselves. Most aren't aware that communication technology like ours exists. Closing that gap requires us to perform at our best every day. Our Corporate Services Department, which consists of our Finance, IT, Legal and HR Teams, brings order and energy to the network of systems and people that make our mission possible.
What you'll do:
The Accounts Payable Specialist is responsible for the efficient maintenance of the account payable process which entails receiving, processing, verifying, and reconciling invoices, purchase orders, and expense reports, as well as reconciling accounts.
We prefer the candidate to be in the Greater Pittsburgh Area and this is a hybrid role that will work 1 day/week in the Pittsburgh South Side office. The rest of your work can be done remotely.
Your days will be filled with: Reconcile non-purchase order invoices, apply appropriate GL code, and have approved per approval policy. Perform three-way match of inventory Pos. Superuser for the incoming invoicing managing system (currently Medius). Prepare miscellaneous month-end journal entries. Reconcile accounts payable transactions and ensure the accuracy of financial data. Assist with month-end closing, including reconciliation of balance sheet accounts and preparation and analysis of reports. Assist with audit preparations and support audit activities related to accounts payable. Answer incoming phone inquiries related to accounts payable matters. Process weekly check runs, wire transfers, and EFT/ACH payments for US and Canadian entities. Prepare yearly 1099s using online tax filing software (currently Tax1099) Maintain vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. Stay updated on industry best practices and emerging trends in invoicing management. Work with Accounting Associate as needed on related accounts payable tasks. Perform various other duties as assigned.
Qualifications
We are looking for someone who has: High school diploma 2 - 4 years of relevant work experience Experience preparing 1099s. Experience handling high volume incoming inventory and non-inventory AP invoices, 3-way match. Experience in both ERP systems and bank portals processing check runs, wires, and ACH payments.
Skills needed to be successful in this position: Phone Etiquette skills Interpersonal and teaming skills Verbal communication skills M.S. Office Word, Excel, and Outlook ERP software experience Attention to details Ability to maintain composure during stressful situations Problem-solving skills Time Management Ability to come into the office one time per week at a minimum to process check payments
Where we stand: We believe diversity not only enriches our workplace culture, but also gives us a strategic advantage. Working with people from a variety of backgrounds and perspectives helps us all become better communicators, better problem solvers, and better human beings. Our differences make us stronger.
"Tobii Dynavox values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. Tobii Dynavox does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin.
Equal Opportunity Employer/AA Women/Minorities/Veterans/Disabled"
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