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Human Resources Administrative Assistant

3 months ago

Charlotte, United States The Ballantyne, a Luxury Collection Hotel Full time
Job Description

Entry Level HR Coordinator at The Ballantyne, A Luxury Collection Hotel

JOB SUMMARY:  Supports the Human Resources Department by performing a variety of administrative and clerical job duties. Acts as the initial point of contact for team members and applicants. Assists in screening and onboarding new hires and coordinates employee referral program. Maintains and enhances a positive corporate culture by providing confidential, consistent, prompt, and polite service.  

JOB DUTIES

Maintains personnel and medical files (online and paper).     Answers incoming calls to the department and provides assistance to callers or routes calls to appropriate team member.     Greets visitors to the office, ascertains nature of business and assists person or connects to appropriate team member.     Routes incoming and outgoing mail.     Makes copies, prepares new hire packets, files, and performs similar clerical tasks.     Coordinates screening and hiring process for all applicants, including background check, offer letter, name tags and new hire paperwork.     Enters new hire information into HRMS and timekeeping systems.     Registers new hires in appropriate websites (e.g., ADP, Marriott) and assists with password re-sets.     Maintains office supply inventory and orders supplies on a regular basis.     Assists HR Director in coordinating a variety of team member events throughout the year.    Maintains HR and team member bulletin boards.   

EDUCATION AND EXPERIENCE

1 year related HR experience preferred Bachelors Degree preferred

SKILLS & ABILITIES

Bilingual in English and Spanish preferred Strong Microsoft Office skills (e.g., Word, Excel, PowerPoint, Outlook)   Excellent organizational and time management skills   Ability to pay close attention to detail   Excellent verbal and written communication skills    Ability to work a flexible work schedule    

PHYSICAL REQUIREMENTS

Ability to sit, stand, talk, hear, reach, bend, grasp and perform repetitive motions    Ability to push, pull, lift, carry or otherwise move up to 10 lbs.   

Benefits:

401k after 90 days, fully vested, company match to 3% Medical (3 plan choices) Dental (2 Plan choices) Vision Employee Assistance Program (EAP) Flexible Spending Account (FSA) Awesome Paid Time Off policy Marriott Hotel Discounts Worldwide Northwood Hospitality Discounts  Discounts at our Gallery Restaurant and Spa and more

EEO and ADA Statements

The Ballantyne is an Equal Opportunity Employer., committed to maintaining a diverse workforce and an inclusive culture.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.

Source: Hospitality Online