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Administrative Assistant

4 months ago

Madison, United States Spherion Full time

We are looking for a detail-oriented, personable Administrative Assistant to join the team of a manufacturer's representative firm. As an Administrative Assistant, you will leverage your experience in the administrative/office support field to deliver exceptional customer service

Highlights:

  • Direct hire
  • Benefits: medical, dental, vision, life, long-term/short-term disability, and long-term care insurance, flexible spending account, and 401K/profit-sharing plans
  • Salary: $42-45K depending on experience
  • Schedule: Full-time, Monday-Friday, 8:00 am to 5:00 pm
  • Onsite at the Madison, WI headquarters

    Responsibilities:

    • Maintain the front office reception desk greeting visitors in a friendly manner, answering and redirecting phone calls, managing/updating the phone system, handling mail, faxes, and shipments, sending and responding to emails, and managing printing and copying
    • Manage office supply inventory and track/report Building Maintenance needs
    • Prepare conference rooms or outside venues for meetings and events
    • Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel
    • Establish/maintain a record-keeping system for contacts, files, and employee directory
    • Assist the Controller and the Accounting Department in daily AP/AR transactions/entries and other support duties
    • Prepare customer lien waivers for signature
    • Report and enter intercompany cost-clearing
    • Oversee and maintain the organizationâs fleet of cars, trucks, and trailers
    • Post social media content to drive company awareness
    • Other duties as assigned

      Qualifications:

      • Experience in an administrative support and/or receptionist role required
      • Experience with Jonas Construction Software or other accounting software
      • Experience entering accounting data
      • Knowledge and experience in professional social media
      • Microsoft Office Suite proficiency
      • Ability to work independently, while multi-tasking office requests
      • Excellent written and verbal communication skills
      • Scheduling and project management skills

        Please apply for the Administrative Assistant role today for immediate consideration

        #SPH1001



        Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

        Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

        At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

        Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

        key responsibilities

        - Maintain the front office reception desk greeting visitors in a friendly manner, answering and redirecting phone calls, managing/updating the phone system, handling mail, faxes, and shipments, sending and responding to emails, and managing printing and copying- Manage office supply inventory and track/report Building Maintenance needs- Prepare conference rooms or outside venues for meetings and events- Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel- Establish/maintain a record-keeping system for contacts, files, and employee directory- Assist the Controller and the Accounting Department in daily AP/AR transactions/entries and other support duties- Prepare customer lien waivers for signature- Report and enter intercompany cost-clearing- Oversee and maintain the organization?s fleet of cars, trucks, and trailers- Post social media content to drive company awareness- Other duties as assigned

        experience

        1-4 years

        skills

        - Experience with Jonas Construction Software preferred

        education

        High School