Benefits and Compliance Coordinator

2 months ago

Nashville, United States Fisk University Full time

Benefits and Compliance Coordinator
Fisk University - Nashville, TN

POSITION SUMMARY:
The Benefits and Compliance Coordinator counsels and assists staff, faculty and retirees regarding a variety of benefit programs such as: health, dental, vision, health care and dependent care flexible spending accounts, life, AD&D, long- and short-term disability, long term care insurance, 403(b) retirement plans, and other miscellaneous/ancillary programs. This position is responsible for administering assigned employee/retiree benefit programs ensuring compliance with employee benefit statutory regulations, activating/auditing employee plan enrollment and management of third party vendors.

ESSENTIAL FUNCTIONS:
Benefits

Handles benefits administration, including new hire set-up, renewals and open enrollments via the benefit admin system while adhering to deadlines.
Works with payroll to ensure correct benefit deductions, managing yearly open enrollment process, balancing semi-monthly FSA deductions, etc.
Handles back-end process for terminations, including filling out the exit checklists, terminating benefits from all systems, and setting up COBRA when eligible.
Meets with new employees to review benefit package.
Works with insurance brokers during plan renewal and throughout year on various issues relating to employee benefits
Reviews and approves invoices from insurance carriers and throughout the year on various issues relating to employee benefits. Reviews and approves invoices from insurance carriers and ensures timely reconciliations and processing of invoices.
Audits bills and track /analyze benefit costs.
Works with the Human Resources Leadership abd Broker to research and resolve health or life insurance claim issues.
Compliance

Answers questions and respond to employee inquiries about benefits in accordance with applicable laws, contracts, and policy, including health and life insurance, disability, COBRA, FMLA, Workers' Compensation, Unemployment Insurance, etc.
Researchers and implements ACA mandates as required by law.
Ensures all ACA compliance documents are sent to appropriate groups in a timely fashion.
Educates staff on applicable ACA legislation and market trends
Works closely with Human Resources Leadership to maintain HR policies and identify legal requirements and government reporting regulations affecting HR functions such as OSHA, EEO, ADA, wage & hour, etc.
Provide full life cycle management on all FMLA and Workers' Compensation cases. Track employees FMLA Leave Hours.
Reviews job descriptions for current and new positions to test for FLSA status and ADA comppliance.
Handles annual reporting, order labor poster, etc.
Reviews job descriptions for current and new positions to test for FLSA status and ADA compliance.
Wellness

Organize, coordinate and oversee all logistics for the Live Well @ Fisk Healthy Campus Initiative.
Serve as the primary contact for wellness events and employee questions relating to the wellness program(s).
Coordinate monthly wellness webinars/in-person sessions. Draft wellness communication and marketing materials.
Other duties as assigned.
SECONDARY FUNCTIONS:
Assist with the day-to-day maintenance and processing of payroll as necessary. May assistant the Payroll Coordinator as necessary in preparation of payroll, entering hours, deductions, rate changes, transfers, etc. Review payroll registers and makes any appropriate corrections as necessary. Prepares payroll notifications for any authorized payroll deductions (e.g., health insurance deductions, 403(b) contributions, rent, parking, etc.) in the payroll system.

SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES:

In-depth knowledge of benefits policies and regulations.
Must have a strong working knowledge of pertinent federal, state and local regulations, filing and compliance requirements (current and pending) affecting employee benefit programs including ERISA, COBRA, FMLA, ADA, HIPAA and Workers Compensation requirements.
Excellent organizational, multi-tasking, and time-management skills.
Strong computer skills including Microsoft Office (Excel, PowerPoint, Word)
Able to demonstrate complete discretion and confidentiality.
ORGANIZATIONAL RESPONSIBILITY:

No direct reports.

Qualifications

Education: Bachelor’s Degree from an accredited college or university.

Experience: Minimum of 3 to 5 years of professional human resources benefits experience, or an equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Licenses or Certificates: None required.

Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, address and phone numbers of three (3) references will be required of the successful applicant.

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