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Events Coordinator

1 month ago

Honolulu, United States USS Missouri Memorial Association Full time
USS Missouri Memorial Association USS Missouri Memorial Association Honolulu, HI Honolulu, HI Full-time Full-time Estimated:
$38.
8K - $49.
1K a year Estimated:
$38.
8K - $49.
1K a year 1 day ago 1 day ago 1 day ago Primary
Responsibilities:
The Events Coordinator is responsible for assisting the Events Director and Manager with all aspects of Battleship Missouri event planning and execution, including, but not limited to, revenue-generating events, signature events, ceremonies, memorials and productions.
The Event Coordinator must be able to coordinate all details of events with professionalism and diplomacy.
Must haves:
Strong organizational skills and attention to detail.
Ability to prioritize workload with minimal supervision.
Great customer service skills.
Outgoing personality and enjoy working with the public.
Primary duties:
Coordinate all revenue event details (in conjunction with Event Manager) including access and scheduling for client and vendors and maintaining operations sheets.
Coordinate all non-revenue event details (in conjunction with Event Director and Manager) including guest, volunteer and vendor operations (Invitations, RSVPs, Inquiries, Seating, Parking, Access, Scheduling).
Expedite and disseminate event information through contracts, invoices, operation sheets, access forms, proposals, schedules, and reservation system to appropriate departments as well as to clients and vendors.
Primary or secondary onsite contact for event setup days/nights.
Prepare and maintain department files and reports including, but not limited to, equipment inventory, annual client and vendor agreements, proposals, event files, invoices, accounting reports, photo library, profit and loss statements, and sales kits).
Assist Event Manager with preparing proposals, contracts & invoices as needed.
Additional duties as required by management.
Working Conditions:
1/3 of the time is spent in office conditions, 1/3 of the time is spent outdoors on the pier or on the ship in hot conditions, and 1/3 of the time is spent in outdoor weather conditions.
The ship is moored in an active United States Navy port and adjacent to an active Air Force base.
Schedule:
Monday thru Friday 0800 to 1700, some evenings, weekends and holidays (Varies w/event schedule).
MUST HAVE SKILLS:
Organizational skills and strong attention to detail; must be able to prioritize workload with minimal delegation; must be an effective listener and have a strong tolerance for frustration; and must be able to handle multiple tasks and projects simultaneously.
COMMUNICATION SKILLS:
Excellent written and verbal communications skills are a must.
Must also have the ability to effectively present information and respond to clients, customers, and general public questions.
Must be a clear and effective speaker, have proper telephone etiquette, customer service skills, an outgoing and positive personality and work well within a team and the public.
Diplomacy is a must.
TECHNICAL SKILLS:
Strong computer skills are required, including competency in using Microsoft Outlook, Word, Excel, Access, Publisher and various event management programs.
Candidate must excel at all aspects of business math; including calculating discounts, interest, commissions, proportions, percentages, and area.
A current driver's license and reliable transportation are required.
Job Type:
Full-time
Benefits:
401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Schedule:
Holidays Weekends as needed Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.