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Executive Meeting Manager

3 months ago

Portland, United States Hotel Vance, Portland, a Tribute Portfolio Hotel Full time
Description

Executive Meeting Manager duties include, but are not limited to:

–Communicate with group clients to detail their program/event and produce the necessary resume and/or BEO’s for the operations team. (timing, flow, set-up, etc)

–Follow terms and conditions of contract to support the account executive

–Ensure that written communication is produced and distributed on time to the operations team

–Develop client menus, write contracts (BEO’s) and letters, as well as organize all other arrangements as they relate to assisting clients with planning events.

–Serve as liaison to other departments and/or partners in the sale of additional products and services (PSAV, Elite Media, CDI Printing, shipping, etc)

–Oversee operational execution of program, keeping sales apprised.

Executive Meeting Manager Duties & Responsibilities:

  • Solicit new catering business; develop existing customers; manage repeat client portfolio – through prospecting, outside sales calls, and site inspections.
  • Prepare well-choreographed proposals and presentations
  • Maintain quality execution of events to exceed guest satisfaction survey goals
  • Prepare and conduct presentations to local destination companies; maintain database of contacts for quarterly engagement
  • Planning menus; working with Chef on custom creations when needed; upselling
  • Providing detailed and concise event details to operations team for execution (group resumes, BEO’s, etc)
  • Oversight of events in conjunction with banquet captain to ensure execution and cultivate rebooking
  • Understanding and managing budget expectations to achieve goals
  • Ability to negotiate catering contracts within company guidelines and revenue parameters
  • Site inspections with prospective clients; tasting events when appropriate; pre-planning walk through as needed/requested
  • Knowledge of market segmentation; catering trends for recommendations
  • Build network with destination management companies for referrals; schedule events to keep them engaged throughout the year
  • Develop and execute actions plans to include scheduled/qualified outside sales calls on a monthly basis; maintain a database of contacts to keep updated on hotel and to promote specials/opportunities

    Additional responsibilities applicable to both roles:

    –Work with operations team to complete billing; posting of reward points and/or check requests for refunds/rebates, etc

    –Work with operations team to ensure reservations are on pace and address cut-off with guest; follow up with supporting communication for possible attrition and/or short fall in achieving revenue minimums.

    –Work with operations team to ensure all details are covered and program/event is executed to meet/exceed client expectations.

    Qualifications

    Behaviors

    Preferred

    Team Player

    : Works well as a member of a group

    Enthusiastic

    : Shows intense and eager enjoyment and interest

    Detail Oriented

    : Capable of carrying out a given task with all details necessary to get the task done well

    Dedicated

    : Devoted to a task or purpose with loyalty or integrity

    Experience

    Preferred

    One year previous experience preferred.

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

    Source: Hospitality Online