Office Manager and Executive Assistant
3 weeks ago
About Our Client
The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This role is located in Boston, MA.
Job Description
Serve as the initial point of contact for visitors, telephone calls, and deliveries.Handle guest registration and issue visitor and employee access cards.Maintain the office area, conference rooms, and kitchen.Prepare and serve refreshments to guests upon request.Order and restock office supplies and items for the kitchen pantry.Coordinate travel and hotel accommodations for CEO.Manage CEO's calendar and meeting requests.Assist CEO with work-related and personal tasks/errands.Create invoices for company needsMaintain conference room IT equipment, as well as manage all office logistics including Wi-Fi, monitors, cord management, and printer services.Reconcile end-of-month (EOM) receipts/invoices.Pay all invoices.File all non-disclosure agreements (NDAs) and documents appropriately, keeping the file system organized and updated.Manage the building's Business Portal for special office maintenance requests.Perform any other back-office tasks as requested.Carry out other responsibilities as assigned by CEO.Manage TMS filing systemManage email inbox for external inquiresCoordinate travel and hotel accommodations for different C-level executives.
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.
The Successful Applicant
2-4 years of experience as an office manager and/or executive assistant supporting high level executivesPresent a proactive and positive attitudeExhibit a high level of professionalism, discretion, and adaptabilityDemonstrates exceptional abilities in communication, organization, and multitaskingExpense report knowledgeExperience booking international and domestic travelProficient in basic technology support and Microsoft software's
What's on Offer
This role is an in office temp opportunity Commuter benefits Health, vision and dental insurance
-
Executive Assistant/Office Manager
2 weeks ago
Boston, Massachusetts, United States Michael Page Full timeAbout Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...
-
Executive Assistant/Office Manager
3 weeks ago
Boston, Massachusetts, United States Michael Page Full timeAbout Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...
-
Executive Assistant/Office Manager
3 weeks ago
Boston, United States Michael Page Full timeAbout Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...
-
Executive Assistant/Office Manager
2 weeks ago
Boston, United States Michael Page Full timeAbout Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...
-
Executive Assistant Office Manager
3 weeks ago
Boston, United States Barrington James Full timeExecutive Assistant/ Office Manager - Onsite - MAMy client is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision. This role requires the ability to...
-
Executive Assistant Office Manager
2 weeks ago
Boston, United States Barrington James Full timeExecutive Assistant/ Office Manager - Onsite - MAMy client is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision. This role requires the ability to...
-
Office Manager and Executive Assistant
2 weeks ago
Boston, United States Michael Page Full timeAbout Our Client The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This...
-
Office Manager and Executive Assistant
2 weeks ago
Boston, Massachusetts, United States Michael Page Full timeAbout Our Client The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This...
-
Office Manager and Executive Assistant
3 weeks ago
Boston, Massachusetts, United States Michael Page Full timeAbout Our Client The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This...
-
Executive Assistant
2 weeks ago
Boston, United States District 7 City Council Office Full time**Job Description: Executive Assistant for District 7 Office** **Position Overview**: The District 7 City Council Office in Boston, MA, is seeking a highly organized and proactive Executive Assistant to support the office's administrative functions. This role involves a variety of tasks including administrative support, scheduling, communication with the...
-
Executive Assistant/ Office Manager
4 weeks ago
Boston, United States Logz IO Full timeLogz.io helps cloud-native businesses monitor and secure their environment. Our Open 360 Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...
-
Executive Assistant/ Office Manager
2 weeks ago
Boston, United States Logz IO Full timeLogz.io helps cloud-native businesses monitor and secure their environment. Our Open 360 Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...
-
Executive Assistant Office Manager
2 weeks ago
Boston, United States Boston Hire Full timeEstablished private equity firm in back bay is hiring an experienced Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...
-
Executive Assistant Office Manager
3 weeks ago
Boston, United States Boston Hire Full timeEstablished private equity firm in back bay is hiring an experienced Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...
-
Executive Assistant Office Manager
3 weeks ago
Boston, United States Boston Hire Full timeEstablished private equity firm in back bay is hiring an experienced Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...
-
Executive Assistant/Office Manager
3 weeks ago
Boston, United States Beacon Hill Full timeExecutive Assistant/Office Manager to $115K- Work in Biotech! Our client, a stealth biotechnology company, is looking to hire an Executive Assistant/Office Manager. In this role, you will be responsible for working with office vendors, managing calendars, stocking, supplies, answering the phone, greeting guests, supporting key projects and initiatives,...
-
Executive Assistant/ Office Manager
4 weeks ago
Boston, United States Logz.io Full timeLogz.io helps cloud-native businesses monitor and secure their environment. Our Open 360™ Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...
-
Executive Assistant/ Office Manager
2 weeks ago
Boston, United States Logz.io Full timeLogz.io helps cloud-native businesses monitor and secure their environment. Our Open 360™ Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...
-
Executive Assistant Office Manager
2 months ago
Boston, United States Boston Hire Full timeDowntown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...
-
Executive Assistant Office Manager
2 months ago
Boston, United States Boston Hire Full timeDowntown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...
