Executive Assistant Office Manager

3 weeks ago


Boston, United States Barrington James Full time

Executive Assistant/ Office Manager - Onsite - MA


My client is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision. This role requires the ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.


Responsibilities:

  • Provide administrative support to the CEO, including managing calendars, scheduling meetings, arranging travel, and preparing expense reports.
  • Coordinate and manage communications, including taking calls, responding to emails, and interfacing with visitors.
  • Prepare and edit correspondence, communications, presentations, and other documents for the executive team.
  • Assist in the preparation of reports, presentations, and data analysis for executive meetings and presentations.
  • Manage special projects as assigned by the executives, including coordinating cross-functional teams and tracking project milestones.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion.


Qualifications:

  • 3 years experience as an executive assistant within biotech, pharma or Medical device
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and collaboratively within a team environment.
  • Discretion and confidentiality in handling sensitive information.
  • Strong attention to detail and problem-solving skills.
  • Ability to adapt to changing priorities and work well under pressure.
  • Positive attitude and willingness to take on new challenges.



  • Boston, Massachusetts, United States Michael Page Full time

    About Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...


  • Boston, Massachusetts, United States Michael Page Full time

    About Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...


  • Boston, United States Michael Page Full time

    About Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...


  • Boston, United States Michael Page Full time

    About Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...


  • Boston, United States Michael Page Full time

    About Our Client The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This...


  • Boston, United States Michael Page Full time

    About Our Client The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This...


  • Boston, Massachusetts, United States Michael Page Full time

    About Our Client The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This...


  • Boston, Massachusetts, United States Michael Page Full time

    About Our Client The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This...

  • Executive Assistant

    2 weeks ago


    Boston, United States District 7 City Council Office Full time

    **Job Description: Executive Assistant for District 7 Office** **Position Overview**: The District 7 City Council Office in Boston, MA, is seeking a highly organized and proactive Executive Assistant to support the office's administrative functions. This role involves a variety of tasks including administrative support, scheduling, communication with the...


  • Boston, United States Logz IO Full time

    Logz.io helps cloud-native businesses monitor and secure their environment. Our Open 360 Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...


  • Boston, United States Logz IO Full time

    Logz.io helps cloud-native businesses monitor and secure their environment. Our Open 360 Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...


  • Boston, United States Boston Hire Full time

    Established private equity firm in back bay is hiring an experienced Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...


  • Boston, United States Boston Hire Full time

    Established private equity firm in back bay is hiring an experienced Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...


  • Boston, United States Boston Hire Full time

    Established private equity firm in back bay is hiring an experienced Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...


  • Boston, United States Beacon Hill Full time

    Executive Assistant/Office Manager to $115K- Work in Biotech! Our client, a stealth biotechnology company, is looking to hire an Executive Assistant/Office Manager. In this role, you will be responsible for working with office vendors, managing calendars, stocking, supplies, answering the phone, greeting guests, supporting key projects and initiatives,...


  • Boston, United States Logz.io Full time

    Logz.io helps cloud-native businesses monitor and secure their environment. Our Open 360™ Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...


  • Boston, United States Logz.io Full time

    Logz.io helps cloud-native businesses monitor and secure their environment. Our Open 360™ Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...


  • Boston, United States Boston Hire Full time

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...


  • Boston, United States Boston Hire Full time

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...


  • Boston, United States Boston Hire Full time

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...