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Office Manager and Executive Assistant
4 months ago
About Our Client
The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This role is located in Boston, MA.
Job Description
Serve as the initial point of contact for visitors, telephone calls, and deliveries.Handle guest registration and issue visitor and employee access cards.Maintain the office area, conference rooms, and kitchen.Prepare and serve refreshments to guests upon request.Order and restock office supplies and items for the kitchen pantry.Coordinate travel and hotel accommodations for CEO.Manage CEO's calendar and meeting requests.Assist CEO with work-related and personal tasks/errands.Create invoices for company needsMaintain conference room IT equipment, as well as manage all office logistics including Wi-Fi, monitors, cord management, and printer services.Reconcile end-of-month (EOM) receipts/invoices.Pay all invoices.File all non-disclosure agreements (NDAs) and documents appropriately, keeping the file system organized and updated.Manage the building's Business Portal for special office maintenance requests.Perform any other back-office tasks as requested.Carry out other responsibilities as assigned by CEO.Manage TMS filing systemManage email inbox for external inquiresCoordinate travel and hotel accommodations for different C-level executives.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.
The Successful Applicant
2-4 years of experience as an office manager and/or executive assistant supporting high level executivesPresent a proactive and positive attitudeExhibit a high level of professionalism, discretion, and adaptabilityDemonstrates exceptional abilities in communication, organization, and multitaskingExpense report knowledgeExperience booking international and domestic travelProficient in basic technology support and Microsoft software's What's on Offer This role is an in office temp opportunity Commuter benefits Health, vision and dental insurance