Executive Assistant Office Manager

3 weeks ago


Boston, United States Boston Hire Full time

Established private equity firm in back bay is hiring an experienced Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy and a team player who feels no task is too big or too small- this is a nonhierarchical team


Responsibilities:

  • Provide ad hoc administrative support to team of 12 associates- Mostly travel coordination and calendar management
  • Manage company database- Tracking/ categorizing investment opportunities and creating reports
  • Coordinate on/off site meetings and events for company and portfolio companies
  • Manage vendors and maintain front office space/supplies
  • Provide marketing support- website maintenance, occasional marketing materials/presentation assistance
  • Execute NDAs
  • Manage relationship with third party IT firm


Qualifications:

  • Bachelor’s degree required
  • Tech savviness- experience using CRMs a plus, ability to learn new systems quickly a must
  • 2+ years of admin/operations experience strongly preferred
  • Experience working in professional settings required



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