Executive Assistant Office Manager

3 weeks ago


Boston, United States Boston Hire Full time

Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills, quantitative reasoning ability, and a rigorous work ethic. Outgoing yet professional personality is a must


Responsibilities Include:

Provide an executive level of administrative support which will include but is not limited to phone and email management, correspondence, calendar organization, task management

Prepare correspondence, detailed itineraries, and coordinating client events.

Arranging frequent travel including flights, hotels, rental cars and other detailed travel arrangements for all employees, adjusting for last minute changes and delays

Creating presentations and marketing materials, processing of edits, and proofing

Serve as the key contact person for clients by providing a concierge-level of service

Keep client management systems up-to-date with client information

Organizing, updating and maintaining client information within company database

Attending meetings as needed, taking detailed notes to support the Executives


Ideal Requirements:

Bachelor’s degree required

Ability to identify and resolve exceptions and to interpret data

3+ of relevant experience

Willingness to help others in the office

Proficient knowledge of Microsoft Word, Excel and PowerPoint.

Strong written and verbal communication skills.



  • Boston, United States Boston Hire Full time

    Established private equity firm in back bay is hiring a team-oriented Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...


  • Boston, United States Boston Hire Full time

    Established private equity firm in back bay is hiring a team-oriented Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...


  • Boston, United States Boston Hire Full time

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...


  • Boston, United States Boston Hire Full time

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...


  • Boston, United States Christian Science Full time

    Department: Committee on Publication SUMMARYThe primary function of this position is to provide metaphysical and administrative support to the Manager Committees on Publication for The Mother Church. The secondary function of this position is to provide office administration for the Office of the Manager that supports the work of staff and Committees on...


  • Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial...


  • Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School's academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial and...


  • Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include...


  • Boston, United States Monte Rosa Therapeutics Inc. Full time

    Overview We seek an experienced, highly motivated, and enthusiastic office operations coordinator / executive assistant to join our rapidly growing team. Working both collaboratively and independently, s/he enables the company to function well and facilitates efficient and effective department workflow across multiple office sites. This person will support...

  • Executive Assistant

    2 weeks ago


    Boston, United States Tufin Software Technologies Ltd. Full time

    Description We are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and...

  • Executive Assistant

    1 week ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm - 4 days in office The Executive Assistant will support a Managing Principal with a wide range of endeavors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...

  • Executive Assistant

    1 week ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm - 4 days in office The Executive Assistant will support a Managing Principal with a wide range of endeavors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...

  • Executive Assistant

    1 week ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm - 4 days in office The Executive Assistant will support a Managing Principal with a wide range of endeavors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...

  • Executive Assistant

    1 week ago


    Boston, United States Tufin Full time

    DescriptionWe are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be...

  • Executive Assistant

    4 weeks ago


    Boston, Massachusetts, United States Tufin Full time

    DescriptionWe are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be...

  • Executive Assistant

    2 weeks ago


    Boston, United States Sigma Inc Full time

    730525 Executive Assistant, Boston, MA, 3 Months contract Sigma.Inc. is looking for an Executive Assistant to work onsite with our Client located in Boston, MA. This is with Commonwealth of MA and Dept of Children and Families. Will be required to work onsite at 600 Washington St. Shift Timings : Mon-Fri, 9-5pm with half hour lunch break. Description :...

  • Executive Assistant

    2 weeks ago


    Boston, United States Sigma Inc Full time

    730525 Executive Assistant, Boston, MA, 3 Months  contract Sigma.Inc. is looking for an Executive Assistant to work onsite with our Client located in Boston, MA. This is with Commonwealth of MA and Dept of Children and Families. Will be required to work onsite at 600 Washington St. Shift Timings:  Mon-Fri, 9-5pm with half hour lunch...

  • Executive Assistant

    2 weeks ago


    Boston, United States Sigma Inc Full time

    730525 Executive Assistant, Boston, MA, 3 Months contract Sigma.Inc. is looking for an Executive Assistant to work onsite with our Client located in Boston, MA. This is with Commonwealth of MA and Dept of Children and Families. Will be required to work onsite at 600 Washington St. Shift Timings : Mon-Fri, 9-5pm with half hour lunch break. Description :...

  • Executive Assistant

    4 weeks ago


    Boston, United States Bridge Over Troubled Waters Full time

    Job DescriptionJob DescriptionTHE OPPORTUNITY:The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will have...


  • Boston, United States Atrium Staffing Full time

    Our client is a global outsourced investment office acting for highly regarded endowments and foundations, senior investment professionals, and sophisticated ultra-high-net-worth families. They build long-term bespoke portfolios for their clients that invest across various traditional and alternative asset classes, with exposures built bottom-up through deep...