Compliance Assistant

2 weeks ago


Hoboken, New Jersey, United States Academy Bus Full time

Compliance Assistant Job Summary:

Academy Bus is seeking a detail-oriented and organized Compliance Assistant to join our team. As a Compliance Assistant, you will play a crucial role in ensuring the accuracy of our medical and drug files. Your responsibilities will include word processing, data entry, and communications.

Key Responsibilities:

  • Manage large amounts of incoming calls and emails, resolving clinic issues and concerns by providing appropriate solutions
  • Assist with medical invoices
  • Maintain correspondence with medical facilities regarding DOT drug testing results
  • Follow up to receive missing documents from medical facilities
  • Input incoming medical information into Academy's internal program
  • Assist in Federal Department of Transportation audits

Requirements:

  • At least 2 years related experience or equivalent combination of education and experience
  • Proficiency working in a PC-based work environment to include intermediate to advanced Excel experience, basic to intermediate understanding of MS Word
  • Experience using a business e-mail system on a daily basis, preferably MS Outlook
  • Strong clerical and administrative skills in a corporate environment
  • Ability to multi-task, prioritize and manage time effectively
  • A go-getter, takes initiative, is a quick learner and team player who takes responsibility and ownership of their work
  • Experience with drug and alcohol in the transportation field is preferred

Preferred Characteristics:

  • Displays a professional, detailed-oriented and pro-active approach when interacting with applicants, employees, clients, potential clients, and visitors
  • Demonstrates strong verbal, interpersonal and written communication skills
  • Ability to work autonomously
  • Comfort in handling a fast-paced, high-volume, work environment required

Benefits:

  • Medical, Dental, Vision, prescription, and Life insurance
  • Supplemental coverages
  • 401K plan

Academy is an Equal Opportunity Employer.


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