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Office Manager

2 months ago

Pompano Beach, United States KEITH Full time

Office Manager
KEITH is looking for an Office Manager to join our team in Pompano Beach, FL. We are looking for positive individuals to fit our energetic culture.
Position Overview:
As an Office Manager at KEITH, you will be the heart of our administrative operations, playing a pivotal role in maintaining efficient operations within the workplace. This position involves overseeing administrative functions, managing office resources, and providing support to staff and management. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a proactive approach to problem-solving.
Key Responsibilities:

  • Manage administrative team and responsibilities firm-wide.
  • Assign and monitor tasks among administrative staff.
  • Oversee office logistics, including facilities management, vendor relationships, and coordination of office events or meetings.
  • Handle incoming inquiries and correspondence, directing them to the appropriate personnel and ensuring timely responses.
  • Assist with scheduling appointments, coordinating travel arrangements, and managing calendars for executives and team members.
  • Support executives with finance functions such as expense reporting and budget tracking.
  • Serve as a point of contact for office-related issues and inquiries, providing timely resolution and exceptional customer service.
  • Ensure the office premises are well-maintained and equipped; coordinate with external vendors for facility repairs and maintenance; manage office equipment and ensure proper functioning; supervise office cleaning and upkeep services.
  • Monitor office expenditure and identify cost-saving opportunities, coordinating with the finance department as needed.
  • Serve as a point of contact between management, employees, and external stakeholders.
  • Facilitate communication within the office and ensure smooth information flow.
  • Coordinate with different departments to accomplish organizational goals.
  • Implement and maintain office policies and procedures to ensure compliance with company standards and regulations.

Qualifications:

  • Proven experience in office management or administrative roles, with a strong understanding of office procedures and best practices.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities, with a demonstrated track record of managing competing priorities effectively.
  • Attention to detail and a commitment to accuracy in all tasks.
  • Ability to work independently with minimal supervision and collaborate effectively as part of a team.
  • A proactive and resourceful mindset, with a willingness to take initiative and adapt to changing needs.
  • Familiarity with financial management principles (preferred).
  • Bachelor's degree in business administration or relevant field (preferred).

We offer competitive benefits, including:

  • 100% PAID Medical, Dental, and Vision
  • Employer matched 401K - 100% Vested on Day 1 of contribution
  • Paid Parental leave and Life Insurance
  • PTO, Holidays, and more


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