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Administrative Assistant
1 month ago
Medford, Oregon, United States Tufts University Full timeOverview Tufts University Advancement Division seeks a dynamic, experienced administrative assistant to support the School of Engineering Development team . Tufts University Advancement Division (UA) is a comprehensive development and alumni engagement enterprise with a staff complement of approximately 200 full time employees. Units within UA include...
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Administrative Assistant
3 months ago
Medford, United States AnnuityAdvantage Full timeAdministrative AssistantDo you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our busy firm, AnnuityAdvantage, located in Medford, OR is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the...
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Administrative Assistant
5 months ago
Medford, United States S&S Handyman Service Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...
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Administrative Assistant
2 months ago
Medford, United States Tufts University Full timeAdministrative AssistantMedford, MassachusettsHybridAdministrative Support20580 Job DescriptionOverview Tufts University Advancement Division seeks a dynamic, experienced administrative assistant to support the School of Engineering Development team . Tufts University Advancement Division (UA) is a comprehensive development and alumni engagement...
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Administrative Assistant
5 days ago
Medford, United States Weichert Realtors Full timeWeichert South Jersey is hiring an Administrative Assistant to provide support for the Medford, NJ Sales Office. This position is responsible for providing day to day operational assistance to the sales managers of both offices as well as overseeing all office administration duties. Responsibilities Include, but are not limited to: Ordering supplies for the...
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Administrative Assistant
6 days ago
Medford, United States Weichert, Realtors Full timeWeichert South Jersey is hiring an Administrative Assistant to provide support for the Medford, NJ Sales Office. This position is responsible for providing day to day operational assistance to the sales managers of both offices as well as overseeing all office administration duties. Responsibilities Include, but are not limited to: Ordering supplies for...
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Administrative Assistant II
4 weeks ago
Medford, United States DM Clinical Research Full timeJob DescriptionJob DescriptionAdministrative Assistant IIThis position works in tandem with our clinical research staff and multiple other departments to provide excellent customer care to patients participating in our clinical research trials.DUTIES & RESPONSIBILITIESChecking patients in at the front desk.Answer and direct phone calls.Organize and schedule...
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Administrative Assistant II
3 days ago
Medford, United States DM Clinical Research Full timeJob DescriptionJob DescriptionAdministrative Assistant IIThis position works in tandem with our clinical research staff and multiple other departments to provide excellent customer care to patients participating in our clinical research trials.DUTIES & RESPONSIBILITIESChecking patients in at the front desk.Answer and direct phone calls.Organize and schedule...
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Administrative Coordinator
1 month ago
Medford, Oregon, United States Tufts University Full timeOverview The Fletcher School is the United States' first professional graduate school of international affairs. Since 1933 Fletcher's multi-disciplinary education in international relations, law, and business, has prepared the world's leaders to become innovative problem-solvers in government, private sector, and non-governmental organizations. The Fletcher...
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Administrator in Training
1 week ago
Medford, United States Waterford Operations LLC Full timeJob DescriptionJob DescriptionAdministrator in Training (AIT)Status: Full-TimeLocation: Waterford / Three FountainsThe primary responsibility of this position is to learn the day-to-day responsibilities of a licensed Nursing Home Administrator in pursuit of becoming a state and federally LNHA for Avamere. The Avamere AIT program strictly follows all state...
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Administrator in Training
2 weeks ago
Medford, United States Waterford Operations LLC Full timeJob DescriptionJob DescriptionAdministrator in Training (AIT)Status: Full-TimeLocation: Waterford / Three FountainsThe primary responsibility of this position is to learn the day-to-day responsibilities of a licensed Nursing Home Administrator in pursuit of becoming a state and federally LNHA for Avamere. The Avamere AIT program strictly follows all state...
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Sales Administrator
2 weeks ago
Medford, United States Gabrielli Truck Sales Full time $25 - $30Job DescriptionJob DescriptionGabrielli Truck Sales is looking to hire a Sales Coordinator Admin!Job responsibilities:Controlling the inventoryStocking in trucksUpdating SalesforceResponsive for making keys and foldersAdministrative functionsSpecial projects when neededSkills:- Proven experience as an administrative assistant or office admin assistant-...
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Administrative Coordinator
1 month ago
Medford, United States ORTC, LLC Full timeJob DescriptionJob DescriptionMedford Treatment Center is seeking an Administrative Coordinator to provide compassionate, professional care to our clients.Our company was founded by experienced industry professionals who share backgrounds in daily clinic operations, medical care, clinical care, and most importantly a heart for the treatment of those...
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Administrative Coordinator
2 days ago
Medford, Oregon, United States Advanced Care Life Services Full timeThe Administrative Coordinator plays a vital role in supporting the CEO and ensuring the smooth operation of the agency's office. This position is essential for organizing and directing the ongoing functions of Advanced Care Life Services. Proficiency in Business Administration, Graphic Design, and Social Media Management is crucial for success in this...
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Carrier Compliance
3 days ago
Medford, United States B2B Transportation Services Full time $18 - $21Job DescriptionJob DescriptionB2B is seeking an individual who is highly self-motivated and detail-oriented for a an Entry-Level Administration-Carrier Compliance position. This position will require working in an office environment. The primary mission is to perform independent and objective, risk-based assessments on new motor carriers. In this role you...
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Administrative Coordinator
2 months ago
Medford, United States Tufts University Full timeAdministrative CoordinatorMedford, MassachusettsHybridAdministrative Support20250 Job DescriptionOverview The School of Engineering's undergraduate and graduate deans are here to support students, faculty, and staff. As An Engine for Good, our leadership empowers the Tufts engineering community to improve the world through the advancement of science,...
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Administrative Coordinator
1 month ago
Medford, United States Tufts University Full timeOverview The Fletcher School is the United States’ first professional graduate school of international affairs. Since 1933 Fletcher’s multi-disciplinary education in international relations, law, and business, has prepared the world’s leaders to become innovative problem-solvers in government, private sector, and non-governmental organizations. The...
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Patient Services Administrative Associate
7 days ago
Medford, Massachusetts, United States DM Clinical Research Full timeJob OverviewPosition Title: Administrative Assistant IIThis role collaborates closely with our clinical research personnel and various departments to ensure outstanding service to participants in our clinical research studies.KEY RESPONSIBILITIESWelcome patients at the reception area.Handle and route incoming phone inquiries.Coordinate and arrange meetings...
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Bilingual Administrative Support Specialist
6 days ago
Medford, Oregon, United States Confident Staffing Full timePosition OverviewBilingual Office Assistant - $17-18/hourLocation: Medford, OREmployment Type: Full Time; Temp-To-HireWe are looking for a dedicated Full-Time Bilingual Office Assistant to join a local dealership's payment office. This position encompasses a variety of administrative responsibilities and customer service interactions, including managing...
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Patient Services and Records Administrator
6 days ago
Medford, Oregon, United States Health Plus Management Full timeJob OverviewHealth Plus Management is in search of a motivated, detail-oriented Patient Services and Records Administrator to welcome patients, coordinate appointments, manage phone communications, and oversee administrative documentation. In this position, you will play a crucial role in ensuring a positive experience for each patient. You will foster and...
Administrative Assistant
1 month ago
Overview Tufts University Advancement Division seeks a dynamic, experienced administrative assistant to support the School of Engineering Development team . Tufts University Advancement Division (UA) is a comprehensive development and alumni engagement enterprise with a staff complement of approximately 200 full time employees. Units within UA include development/fundraising, alumni engagement, stewardship and donor relations, special events, gift processing, research and prospect management, gift planning, corporate and foundation relations, and information systems and management. UA’s mission is to build strong relationships with Tufts University’s constituents, match donor interests with the University’s needs and priorities, and secure the financial resources necessary for Tufts to achieve excellence in teaching, research, and scholarship. The Division is strongly committed to serving the academic agenda of the University and creating a culture of philanthropy in the extended Tufts community. Integrity, collegiality, diversity, accountability, mutual trust, and respect for the individual, as well as the intentions of our donors, are the values that guide the work of the Division. What You'll Do Under minimal supervision, the Administrative Assistant provides comprehensive administrative support for the department. The person in this position will handle complex and confidential situations and requests and serve in a highly visible capacity with internal and external constituencies. In this role the Administrative Assistant will develop expertise in frequently used policies such as gift policies, expense reports, personnel actions and travel policies. This person will schedule meetings for members of the team and secure appointments with prospects; make travel arrangements and help with trip preparation; draft and proof correspondence and briefings; assist with events; run reports from the alumni data base; and create reports to track achievement or top fundraising prospects when needed. The Administrative Assistant will use the AIM database to pull data for use in preparing lists for mailings and communications, analyzing achievement, building projections and completing progress reports. This person will also conduct preliminary research of prospective donors using public information, enter contact reports, process pledges and contributions, and draft gift agreements as needed. They may be asked to produce mailings using mail merge functions to create envelopes, letters, labels, correspondence and other documents; create surveys; and provide benchmark research and analysis, as needed. Essential Functions: Provides advanced administrative support and oversees office operations: Provides advanced level administrative support for department Oversees daily operation of office; track status on ongoing matters and follow up as required Evaluates workflow and reallocates resources and/or redesigns processes to meet office needs and customer service Hires and trains students and/or temporary workers Provides direction and guidance to office staff and provides feedback on their work performance May process employment actions including hire, separation, and change transactions. Oversees and evaluates office automation and information technology needs Schedules appointments and maintains a complex calendar Serves as primary department contact for customers: Serves in a highly visible capacity as resource for department including frequent interactions with internal and external customers; communicates on behalf of managers to explain or disseminate information Triages phone calls and prioritizes mail; briefs faculty or managers on issues needing immediate attention Explains and enforces department policies and procedures Researches and resolves customer problems and concerns Escalates emergencies, and other time sensitive issues Prepares, facilitates and manages highly confidential communications and information Produces and drafts reports and other complex documents and materials: Prepares and drafts letters, memos, reports, brochures, newsletters and other material for department Proofreads and edits documents Designs graphics and layout for brochures, presentations and other materials Gathers data, conducts research and organizes information Creates and maintains spreadsheets and databases and prepares reports, tables and charts. Drafts reports or summaries on specific subject area. Plans and coordinates Meetings or Special Events: Assist in planning events including identifying topics, activities and/or speakers Plans dates, design invitations, determines venue, coordinates materials, audio visual or other set-up needs Contact speakers or presenters, arranges for payment or honorarium Assists with plans for marketing and publicity Coordinates logistics on-site during event or program Program or Project Coordination: Coordinates and serves on committees including collecting agenda items, preparing and disseminating agendas, preparing minutes Tracks and follows up on action items for committees or project members Develops and tracks database of students, study participants or other constituents Drafts program materials or brochures Updates web information and drafts content for posting Troubleshoots problems: refers complex questions or concerns to the correct individual What We're Looking For Basic Requirements: Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience. Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. In addition knowledge of budgets and excellent organizational and interpersonal skills. Preferred Qualifications: Strong communications skills, including ability to write in a clear and concise manner. Pay Range Minimum $26.70, Midpoint $31.80, Maximum $36.80 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.
Under minimal supervision, the Administrative Assistant provides comprehensive administrative support for the department. The person in this position will handle complex and confidential situations and requests and serve in a highly visible capacity with internal and external constituencies. In this role the Administrative Assistant will develop expertise in frequently used policies such as gift policies, expense reports, personnel actions and travel policies. This person will schedule meetings for members of the team and secure appointments with prospects; make travel arrangements and help with trip preparation; draft and proof correspondence and briefings; assist with events; run reports from the alumni data base; and create reports to track achievement or top fundraising prospects when needed. The Administrative Assistant will use the AIM database to pull data for use in preparing lists for mailings and communications, analyzing achievement, building projections and completing progress reports. This person will also conduct preliminary research of prospective donors using public information, enter contact reports, process pledges and contributions, and draft gift agreements as needed. They may be asked to produce mailings using mail merge functions to create envelopes, letters, labels, correspondence and other documents; create surveys; and provide benchmark research and analysis, as needed. Essential Functions: Provides advanced administrative support and oversees office operations: Provides advanced level administrative support for department Oversees daily operation of office; track status on ongoing matters and follow up as required Evaluates workflow and reallocates resources and/or redesigns processes to meet office needs and customer service Hires and trains students and/or temporary workers Provides direction and guidance to office staff and provides feedback on their work performance May process employment actions including hire, separation, and change transactions. Oversees and evaluates office automation and information technology needs Schedules appointments and maintains a complex calendar Serves as primary department contact for customers: Serves in a highly visible capacity as resource for department including frequent interactions with internal and external customers; communicates on behalf of managers to explain or disseminate information Triages phone calls and prioritizes mail; briefs faculty or managers on issues needing immediate attention Explains and enforces department policies and procedures Researches and resolves customer problems and concerns Escalates emergencies, and other time sensitive issues Prepares, facilitates and manages highly confidential communications and information Produces and drafts reports and other complex documents and materials: Prepares and drafts letters, memos, reports, brochures, newsletters and other material for department Proofreads and edits documents Designs graphics and layout for brochures, presentations and other materials Gathers data, conducts research and organizes information Creates and maintains spreadsheets and databases and prepares reports, tables and charts. Drafts reports or summaries on specific subject area. Plans and coordinates Meetings or Special Events: Assist in planning events including identifying topics, activities and/or speakers Plans dates, design invitations, determines venue, coordinates materials, audio visual or other set-up needs Contact speakers or presenters, arranges for payment or honorarium Assists with plans for marketing and publicity Coordinates logistics on-site during event or program Program or Project Coordination: Coordinates and serves on committees including collecting agenda items, preparing and disseminating agendas, preparing minutes Tracks and follows up on action items for committees or project members Develops and tracks database of students, study participants or other constituents Drafts program materials or brochures Updates web information and drafts content for posting Troubleshoots problems: refers complex questions or concerns to the correct individual
Basic Requirements: Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience. Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. In addition knowledge of budgets and excellent organizational and interpersonal skills. Preferred Qualifications: Strong communications skills, including ability to write in a clear and concise manner.