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Administrative Assistant

3 months ago

Port St Lucie, United States Chapters Health System Full time

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing

When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our successRole:
The Administrative Assistant is responsible for administrative support for the assigned area(s). Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations.

Qualifications:
• College degree or an equivalent combination of education and experience
• Minimum of three (3) years of related work experience
• Well-developed organizational and computer skills (utilizing advanced level in Microsoft Word, Excel, PowerPoint and Outlook); attention to detail with high degree of accuracy
• Ability to maintain confidentiality of sensitive Company information
• Experience with routine administrative processes (i.e., drafting correspondence, managing calendars, taking minutes, ordering supplies, basic printer/copier maintenance, etc.)
• Superior written and verbal communication skills with the ability to interact professionally with internal and external customers
• Ability to handle physical workload,
• Ability to work independently and prioritize multiple tasks under minimal direction
• Self-starter who completes assignments accurately and in a timely manner

- Intermittent Driver - Valid driver’s license and automobile insurance per Company policy
Competencies:
• Satisfactorily complete competency requirements for this position.

Responsibilities of all employees:
• Represent the Company professionally at all times through care delivered and/or services provided to all clients.
• Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
• Comply with Company policies, procedures and standard practices.
• Observe Company health, safety and security practices.
• Promote the Company through participation in community and professional organizations.
• Participate proactively in improving performance at the organizational, departmental and individual levels.
• Improve own professional knowledge and skill level.
• Advance electronic media skills.
• Support Company research and educational activities.
• Share expertise with co-workers both formally and informally.
• Participate in Quality Assessment Performance Improvement activities as appropriate for the position.

Job Responsibilities:
• Provides administrative support for the Department(s) under the direct supervision of the assigned leader(s).
• Organizes, maintains and updates departmental files and reports (paper and electronic). Assists with retrieving documentation for audits.
• Provides administrative support for the assigned leader(s).
• Processes invoices and expense reports, assigning correct budget accounts for the various expenses.
• Drafts, prepares, and processes correspondence, announcements, memos, reports, spreadsheets and presentation materials, including slides, reports and display boards.
• Coordinates, schedules and sets-up internal and external meetings/seminars/conferences; makes reservations and travel arrangements; prepares agendas/meeting minutes and sends group reminders.
• Manages mailings, duplication and dissemination of information.
• Prepares and processes internal and external correspondence.
• Monitors and orders office supplies and materials for events.
• Performs other duties as assigned.

Position Description - Addendum (LPH)

Essential Duties and Responsibilities of the Position:

In addition to the duties listed above, the following are specific to the Administrative Assistant at LPH. These are not constructed as exclusive or all-inclusive. Other duties may be required and assigned.

Job Responsibilities:

  • Assists with the administrative planning and execution of bereavement events, such as Children's camp, etc.
  • Oversight of the administrative tasks related to the GoodWork program in conjunction with the Foundation.
  • Provides support to the bereavement and volunteer departments.

    Position Description - Addendum II (COR Foundation)

    Essential Duties and Responsibilities of the Position:

    In addition to the duties listed above, the following are specific to the Administrative Assistant at Cornerstone Hospice Foundation. These are not constructed as exclusive or all-inclusive. Other duties may be required and assigned.

    Job Responsibilities:

    • Manage timeshare inventory to include advertising, reservations, confirmations, and preparation of flyers, spreadsheets and termination paperwork.
    • Prepare materials for Foundation Board Meetings, Executive Committee and other committee meetings including meeting notices, minutes and supporting materials.

      This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.