Administrative Support Assistant

1 month ago

Richmond, United States Department Of Veterans Affairs Full time
Summary

This position is located in the Environmental Management Service (EMS) at the Central Virginia VA Healthcare System in Richmond, VA. The primary purpose of this position is to support the Chief, EMS, Deputy Chief and Assistant Chief, EMS, Housekeeping Aid Supervisors, team members and staff by performing a variety of clerical, administrative, timekeeping and office support tasks.



Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major Duties:

  • Coordinates and maintains office calendar.
  • Schedules and/or coordinates and records training, appointments, meetings, conferences, and/or workshops, and/or associated travel arrangements/processes for the supervisor and staff members.
  • Informs supervisor of conflicts, reschedules appointments when it is clear that the supervisor will not be able to make all commitments, contacts other people to attend meetings in lieu of supervisor when necessary, and makes calendar available to supervisor and others to minimize conflicts in scheduling
  • Takes minutes of staff meetings typical assignment of various minutes to include Environment of Care (EOC) and associated sub-committees, staff meetings, etc. as assigned, and compiles them into final form.
  • Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
  • Performs timekeeping.
  • Create work orders.
  • Composes, reviews, and edits a variety of letters, reports, and correspondence for accuracy and completeness; prepares public presentation outlines, graphics and minutes.
  • Typing is essential to generate and complete specific working documents, forms, spreadsheets, general databases, and other related computer products applications and software.
  • Creates, processes, and maintains attendance and leave records.
  • Handles payroll matters.
  • Provides technical advice and assistance on pay and leave matters.
  • Responds to questions from employees concerning the application of pay, leave, and benefit policies and procedures.
  • Provides orientation to a Time and Attendance system to all new alternate timekeepers, and new supervisors.
  • Posts employees' daily work hours to include annual leave (AL), sick leave (SL) and administrative absence (AA) in order to maintain and update employees' daily postings.
  • Provides general administrative and clerical support such as responding to telephone inquiries and providing requested information about the office and other criteria as applicable.
  • Notes and follows-up on commitments made at meetings and conferences by staff members.
  • Performs other related duties as assigned.

Work Schedule: Monday-Friday, 8:00am to 4:30pm
Recruitment & Relocation Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Financial Disclosure Report: Not Required

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