Administrative Support Specialist

2 weeks ago

Richmond, United States Virginia Supportive Housing Full time
Job DescriptionJob Description

A career at Virginia Supportive Housing is a choice. We are here because we are driven to make a difference. We serve our most vulnerable neighbors by removing the barriers that have prevented them from maintaining stable housing, health, and wellness. We meet people where they are and treat them with dignity and respect. We support them through their unique challenges and traumas resulting from homelessness, substance abuse, and mental health issues. We give them support even when they don't know they need it. We don't give up.

We embody our values: Compassion, Diversity and Inclusion, Respect, Wellness, and Integrity. We expect every teammate to embrace our core competencies of Communication, Collaboration, Persistence, Safety, and Quality in everything we do.

This work can be hard, but the impact is real. If you are committed, caring and resilient and looking to make a difference, a career at VSH is for you.

The Role: Administrative Support Specialist

What You'll Do:

You'll provide high-level administrative support to the Executive Director and other senior staff: calendar management, meeting scheduling and logistics, database and document management, board meeting and tour preparation, and office administration. You'll be mission-focused and demonstrate previous experience successfully collaborating with all levels of teammates, volunteers, community, and board members.

  • Schedule meeting, tours, and other VSH events, coordinating staff and external partners' calendars, facilities, travel plans and logistics
  • Assist with creation and compilation of materials such as Board packets, benefit open enrollment materials, presentations, mailings, budget reports
  • Enter and maintain data in Excel, Bloomerang, tax credit and other databases
  • Proofread materials, spreadsheets, communications and presentations for accuracy
  • Organize, file and shred various documents, upload documents and materials to databases
  • Monitor/order office supplies, furniture, appliances and electronics, maintain vehicle and cell phone data
  • Assist in conducting reference checks and phone screens
  • Retrieve incoming mail from the VSH P O Box, open and sort mail to recipients

What You'll Bring to VSH:

  • High school diploma required, bachelor's degree in business administration or related field preferred
  • At least four years of related administrative experience
  • Excellent grammar, verbal and written communication skills with all levels of staff, Board members and the community
  • Extremely proficient with Outlook calendar, Microsoft Office (especially Word, Excel and PowerPoint) with the ability to learn new or updated software
  • Experience using Bloomerang or other fundraising software programs
  • Excellent organizational skills, confidentiality/discretion, and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines and change priorities
  • Ability to function well in a fast-paced and at times stressful environment with tact and patience
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
  • Able to type a minimum of 50 words per minute with accuracy
  • Valid driver's license and ability to meet VSH driving requirements
  • Ability to successfully pass a background check and other pre-employment screening

What We Offer:

A comprehensive benefits package that includes medical, dental and vision plans starting after one month of employment. Short term/long term disability and life insurance at no cost, plus voluntary life insurance. An Employee Assistance Plan (EAP) and a 403b retirement plan with a company match. A generous PTO plan including vacation, sick and personal days, and 13 paid holidays

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