Administrative Assistant

2 months ago

Richmond, United States Dept of Veterans Services Full time

**Title**: Administrative Assistant

**State Role Title**: Admin and Office Spec III

**Hiring Range**: $20-$27/hr

**Pay Band**: WG

**Agency**: Dept of Veterans Services

**Location**:JAMES MONROE BUILDING

**Recruitment Type**: General Public - G

**Job Duties**
- Manage and coordinate schedules, appointments, and meetings for the director and service line leaders as needed, ensuring efficient time management and prioritization.
- Coordinate travel and ensure smooth travel experience.
- Facilitate internal and external communication. Prepare and edit correspondence, reports, and presentations.
- Take meeting minutes, create meeting agenda’s and manage meeting logistics for director and attendees.
- Handle confidential and non-routine information with the utmost discretion.

**Minimum Qualifications**
- Working knowledge of the CAPP manual, administrative procedures, Small Purchase Charge Card holder fiscal responsibilities, and state budgetary principles.
- Extensive knowledge of software, specifically the MS Office Suite, Excel, Access and use of the Internet as an informational tool.
- Experience managing multiple senior leadership calendars, travel itineraries, administrative duties, and operational and diverse programmatic activities.
- Previous interaction with diverse constituencies and inter-agency government officials discussing administrative matters to develop and implement administrative policies and procedures.
- Experience and knowledge with eVA, Quick Quote Bid, Contract Negotiation, SWaM purchasing requirements and pricing to acquire goods and services.
- Experiencing managing a high volume of daily administrative operations in a dispersed team environment
- Ability to take initiative and anticipate upcoming tasks based on program schedules and budget
- Experience accepting guidance/instruction to achieve desired outcomes
- Superior oral and written communication skills.

**Additional Considerations**
- : Must have demonstrated experience with:

- Providing extensive administrative support functions at the direction of a supervisor/program manager.
- Preparation and delivery of written reports and presentations targeted to internal agency audiences

**Special Instructions**

**Contact Information**

Name: DVS HR Team

Phone: N/A

Note**: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. **Equal Opportunity Employer

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