Senior Financial Administrator

3 weeks ago


Cambridge, United States Massachusetts Institute of Technology, Open Learning Full time

Position Overview:
The Senior Financial Administrator, reporting to the Director of Finance, plays a vital role within the Open Learning financial team. This role will oversee and report on the financial performance of several business units as well as manage a varied portfolio of sponsored awards.
Principal Duties and Responsibilities (Essential Functions**):
• Support the development of annual budgets and quarterly forecasts for several business units
• Act as a resource for business units on transactional inquires and financial/budgetary questions that require problem-solving and analytic capability
• Working closely with the financial operations team, ensure the support of day-to-day financial operations and internal controls including: review and approval of financial transactions such as requisitions, RFPs, travel vouchers, credit card charges, journal vouchers and billing
• Assist faculty in pre-award activities, including review of solicitation budgets development, supporting forms and other submission requirements, and required institutional information.
• Effectively communicate financial reporting to PIs and project leads through monthly and quarterly reporting and forecast
• Strategize with business unit leads and PIs on resource allocation, effort/salary allocations across projects and coordinates changes to payroll
• Perform complex post award activities including award set up, under-recovery, cost sharing. Process budget revisions and extensions
• Assist PI with financial reporting requirements to various funding organizations, including progress reports
• Interpret award terms and conditions and provides guidance to business unit leads and project leads on financial and sponsored matters including systems, policies and procedures, and compliance
• Ensure financial compliance with University policies and procedures and applicable federal regulations
• Liaise with MIT Research Administration Services (RAS), Sponsored Accounting and other MIT offices
• Perform all other related duties and or special projects as assigned

Supervision Received:
Will receive supervision from the Senior Director of Finance

Supervision Exercised:
None

Qualifications & Skills:
MINIMUM REQUIRED EDUCATION AND EXPERIENCE:
Bachelor’s degree required, degree in finance, accounting, or business administration preferred; a minimum of 5 years of experience, experience with federal contracts and financial administration in an academic research environment and knowledge of federal guidelines; strong analytical, problem solving, decision making, time management, and organizational skills; ability to prioritize; attention to detail; excellent interpersonal skills; discretion with confidential information; strong customer service orientation; work with flexibility, and manage numerous projects with varying degrees of complexity; work as part of a team; identify and recommend solutions to complex problems; and operate effectively in a fast-paced, constantly changing environment. Strong data management and Excel skills, including querying, pivot tables, and extensive formulaic knowledge; experience with SAP, Tableau, Kuali COEUS and MIT's financial and administrative systems strongly preferred.



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