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Payroll Specialist
2 months ago
Westminster-Canterbury on Chesapeake Bay is currently hiring a Payroll Specialist.
Our Full-Time employees are eligible for Medical, Dental, and Vision Benefits on the FIRST day of employment
Payroll Specialist: Our Payroll Specialist is responsible for providing support to the Accounting Department by performing a variety of payroll and accounts payable duties. Duties include processing, recording, updating, analyzing and reporting on payroll, employee expense and accounts payable information in compliance with established policies and procedures. Assist with employee questions and concerns. Always model our core values of respect, passion, and professionalism, and hold others accountable for doing the same.
WHAT YOU WILL DO:
Monitor and respond to emails in payroll email inbox in a timely mannerAnswer employee/supervisor questions regarding payroll and resolve issuesProcess bi-weekly payroll for 600 employees using UKG verifying information for accuracy and completeness to include the following:Process payroll from time import through to creating direct deposits and checks Perform timesheet audits to detect missed punches, duplicate payments, and other timesheet errorsResponsible for file downloads to be imported into payroll systemEnter various earnings and deductions into pending payBalance key totals to supporting documentation or reconciling reports to ensure accuracy of payrollCalculate retroactive payroll paymentsReview and set up wage attachments – tax levies, state/city liens, child support orders and garnishment ordersAdjust timesheets as required to make correctionsEnsure LPOs are paid outPerform Year-end processes and complete year-end checklistMaintain payroll check supply and paycard supplyVerify new hire status for accuracy and review checklist for consistency Generate various reports relating to hours, earning and deduction categories, as well as payroll processing reportsOTHER DUTIES INCLUDE:
Monitor and respond to emails in accounts payable email box inbox in a timely mannerAnswer/resolve employee/supervisor/customer questions and inquiries regarding employee expenses and accounts payable issuesReview all invoices for appropriate documentation and general ledger account codingEnsure proper approval has been obtained for all employee expenses and invoices before processing for paymentReview, assign and follow invoices through the Concur workflowGenerate and distribute accounts payable checks to appropriate vendors/employeesProcess payables in a timely manner to ensure vendor and or Westminster Canterbury payment terms are metPost imported batches in Great Plains accounting softwareReview vendor statements and resolve discrepanciesMaintain proper control over accounts payable check stock by ensuring that checks are kept in a secured place when not in use, checks are signed only by authorized employees and written checks are safeguardedMonitor accounts payable items for errors, fraud, compliance and adherence to all policiesReview expense reports for accuracy and adequate substantiationDevelop viable solutions for any ongoing AP issuesMaintain the vendor file by adding new vendors and entering updates and changes to existing vendor’s records Ensure each new vendor submits a W-9 and enter correct 1099 category on vendor recordReconcile and review payments to 1099 vendor at year-end to ensure payments are reported accuratelyPrepare 1099s and 1096 Transmittal formMail 1099s forms to vendors and IRS within established deadlinesMaintain proper control over all 1099 files, paper copies and any supporting documents. Files should be readily retrievable and auditable.WHAT YOU WILL NEED TO BE SUCCESSFUL
Minimum of 3 years of experience in full-cycle payroll processing for multi-state payrollExperience with UKG (UltiPro) payroll software and UTM timekeeping systemCurrent working knowledge of payroll best practices and pertinent payroll laws/regulations (federal and state)Experience processing wage attachmentsExperience with Great Plains accounting softwareExperience with SAP Concur Minimum of 1 year of experience processing invoices full-cycle Experience processing 1099sDemonstrated attention to detailMust be able to perform payroll calculationsDemonstrated customer service skillsProficiency in Microsoft Office Suite, particularly ExcelDemonstrated strong decision-making, problem-solving and analytical skillsDemonstrated ability to maintain confidential payroll informationAbility to communicate, both verbally and in writingWhat makes Westminster-Canterbury on Chesapeake Bay unique?
Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a faith based, not-for-profit, Life Plan Continuing Care Community to serve older adults of all beliefs, their families and the broader community.
Our waterfront community, located on the southern shore of Chesapeake Bay in Virginia Beach, in a beautiful, resort-like setting, provides innovative and comprehensive services designed to offer independent living, assisted living, and nursing care solutions.
Our employees, residents and guests carry out our mission daily: Creating community to foster joy and well-being. We maintain a close and friendly culture for our staff and residents by adhering to our Values of achieving excellence by giving and expecting:
RESPECT for each Person.
PASSION for what we do.
PROFESSIONALISM in all we do.
Westminster-Canterbury on Chesapeake Bay is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status. Candidates are screened, in accordance with the Code of Virginia, with the State Police criminal background check including sex offender crimes. All new hires are subject to a Pre-Employment Drug Screen and receiving the flu shot.
DAY ONE BENEFITS FOR ALL FULL-TIME HIRES
Dental InsuranceVision InsuranceSame Day Pay-Get early pay access through UKG and get paid without waiting for your paycheckDirect DepositEmployee Assistance ProgramExcellent Advancement OpportunitiesIdentity Theft PlanLegal ResourcesLife InsuranceLong-term Disability InsuranceMedical InsurancePaid Time Off (PTO)Retirement Plan with Employer MatchScholarship Program for Employees/Family MembersShort-term Disability InsuranceSix (6) Paid HolidaysTeam Member DiscountsTuition AssistanceOn-Site Gym, Salon, Clinic & PharmacyNo Agency use for any clinical positionsBus PassesMonthly Toll Allotment